Maria Mitchell Association
Development and Grants Coordinator
Maria Mitchell Association, Nantucket, Massachusetts, us, 02584
Position Summary
The Development and Grants Coordinator at Maria Mitchell Association will be an integral part of our team, supporting the MMA’s fundraising, grant management, and financial development efforts. This position is ideal for a highly organized and detail-oriented professional who excels in written communication and project coordination. Working closely with both the Development and Finance teams, the Coordinator plays a key role in advancing fundraising initiatives, managing grant processes, and ensuring successful donor engagement and events that sustain and grow the MMA’s mission. Key Responsibilities
Grants
Research and identify prospective grant opportunities that align with the organization’s mission, programs, and funding needs, including private foundations, government agencies, and corporate funders. Write and submit compelling, tailored grant proposals and applications, including narratives, budgets, and required attachments, in collaboration with relevant staff. Maintain a detailed grants calendar to track submission deadlines, reporting requirements, and renewal opportunities; gather data and write interim and final reports to ensure compliance and maintain strong funder relationships. Monitor awarded grants to ensure funds are spent in accordance with proposal guidelines and organizational goals. Development
Coordinate and submit event permit applications—including health, fire, police, EMT, and insurance—to ensure events comply with local regulations and safety standards. Generate tax acknowledgment letters to donors in compliance with IRS requirements. Provide administrative support to the development team in the planning of fundraising events, including coordinating vendors, and assisting on-site. Oversee membership communications by sending renewal and lapsed membership reminders, maintaining accurate records in the donor database, and preparing personalized thank-you cards for high-level members. Generate daily credit card and cash sales reports in Blackbaud Altru, verifying transaction details and identify issues. Accurately allocate revenue to the correct categories and accounts to support clear financial tracking and internal reporting. Create sales receipts and bank deposits in QuickBooks once funds are released from Altru to MMA accounts, ensuring all amounts are accurately matched to reports. Maintain and update the CRM donor database, including entering new donors, updating contact details, and logging communications; track and report on donations, pledges, gifts, and appeals, generate mailing lists and ensure database accuracy for effective fundraising and stewardship efforts. Qualifications and Experience
Bachelor’s degree from four-year college or university and at least 2 years related experience and/or training; or equivalent combination of education and experience in Nonprofit Management, Business Administration, Public Administration, Finance Communications Strong organizational and time-management skills Attention to detail and accuracy in data entry and financial tracking Excellent verbal and written communication skills Exceptional analytical and organizational skills with a keen attention to detail and the ability to prioritize and manage multiple tasks. Proficiency with Microsoft Office Suite (Excel, Word, SharePoint) Familiarity with Altru CRM, BBPS, and BBMS is preferred. Ability to work both independently and collaboratively in a team environment Experience writing and managing grants. Application Instructions
Interested candidates are invited to submit a resume, cover letter, and a list of three professional references to the MMA’s Executive Director, Joanna Roche, at lfreedman@mariamitchell.org Application Deadline
November 1, 2025 The Maria Mitchell Association is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage applications from candidates of all backgrounds and experiences. Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
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The Development and Grants Coordinator at Maria Mitchell Association will be an integral part of our team, supporting the MMA’s fundraising, grant management, and financial development efforts. This position is ideal for a highly organized and detail-oriented professional who excels in written communication and project coordination. Working closely with both the Development and Finance teams, the Coordinator plays a key role in advancing fundraising initiatives, managing grant processes, and ensuring successful donor engagement and events that sustain and grow the MMA’s mission. Key Responsibilities
Grants
Research and identify prospective grant opportunities that align with the organization’s mission, programs, and funding needs, including private foundations, government agencies, and corporate funders. Write and submit compelling, tailored grant proposals and applications, including narratives, budgets, and required attachments, in collaboration with relevant staff. Maintain a detailed grants calendar to track submission deadlines, reporting requirements, and renewal opportunities; gather data and write interim and final reports to ensure compliance and maintain strong funder relationships. Monitor awarded grants to ensure funds are spent in accordance with proposal guidelines and organizational goals. Development
Coordinate and submit event permit applications—including health, fire, police, EMT, and insurance—to ensure events comply with local regulations and safety standards. Generate tax acknowledgment letters to donors in compliance with IRS requirements. Provide administrative support to the development team in the planning of fundraising events, including coordinating vendors, and assisting on-site. Oversee membership communications by sending renewal and lapsed membership reminders, maintaining accurate records in the donor database, and preparing personalized thank-you cards for high-level members. Generate daily credit card and cash sales reports in Blackbaud Altru, verifying transaction details and identify issues. Accurately allocate revenue to the correct categories and accounts to support clear financial tracking and internal reporting. Create sales receipts and bank deposits in QuickBooks once funds are released from Altru to MMA accounts, ensuring all amounts are accurately matched to reports. Maintain and update the CRM donor database, including entering new donors, updating contact details, and logging communications; track and report on donations, pledges, gifts, and appeals, generate mailing lists and ensure database accuracy for effective fundraising and stewardship efforts. Qualifications and Experience
Bachelor’s degree from four-year college or university and at least 2 years related experience and/or training; or equivalent combination of education and experience in Nonprofit Management, Business Administration, Public Administration, Finance Communications Strong organizational and time-management skills Attention to detail and accuracy in data entry and financial tracking Excellent verbal and written communication skills Exceptional analytical and organizational skills with a keen attention to detail and the ability to prioritize and manage multiple tasks. Proficiency with Microsoft Office Suite (Excel, Word, SharePoint) Familiarity with Altru CRM, BBPS, and BBMS is preferred. Ability to work both independently and collaboratively in a team environment Experience writing and managing grants. Application Instructions
Interested candidates are invited to submit a resume, cover letter, and a list of three professional references to the MMA’s Executive Director, Joanna Roche, at lfreedman@mariamitchell.org Application Deadline
November 1, 2025 The Maria Mitchell Association is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage applications from candidates of all backgrounds and experiences. Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
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