Touro University
Clinical Educational Coordinator Neurology: Phase 2 and 3
Touro University, Hawthorne, New York, United States, 10532
Overview
A professional and productive clinical educational coordinator (CEC) plays a significant role in the day-to-day administration of a successful medical student education program. The CEC understands the goals of the clerkship and post-clerkship phases of the M.D. Program, the mission of the SOM, and the specific needs of medical students. The CEC provides direct support to the clerkship director and is the first point of contact for students and faculty involved in the medical student clerkship and related elective and research programs within the department. The CEC is also a central point of contact for faculty and administrators from affiliated clinical sites where students are assigned to clerkship and elective rotations.
This position has a dual reporting function to the Neurology Department and Office of Undergraduate Medical Education.
Responsibilities
Manage clerkship and elective rotations supported by the department, including:
Provide primary administrative support for the clerkship director in matters relating to the medical student clerkship and elective programs within the department.
This requires that the CEC is familiar with curricular goals and the policies and procedures that govern the medical education program.
Serve as a liaison between NYMC UME administrative personnel, clerkship and elective director(s).
Function as the first point of contact for students, faculty, residents, sites, and school administration for questions or concerns relating to the medical student clinical education programs in the Neurology department.
Education and Daily Operations
Manage daily operations of the medical student clinical education programs in the Neurology department; organize and prioritize tasks, initiate changes, and resolve issues as they arise, including:
Preparation and modification of student schedules in collaboration with the departmental administrator for Neurology Clerkship.
Correspondence with administrative offices of affiliated hospitals and outpatient practices to arrange onboarding needs (pagers, lockers, ID access, EMR and computer access).
Preparation of orientation materials for medical student clinical education programs in Neurology.
Schedule orientation dates and/or joint didactic sessions for students across all affiliated sites.
Manage room reservations and Zoom links for education sessions.
Ensure student schedules are updated on the SOM LMS.
Assist clerkship director with faculty recruitment for education sessions, as needed.
Support and Evaluation
Support evaluation of students in clinical programs within Neurology:
Send regular email reminders and follow-up emails to clinical faculty regarding student evaluations.
Assist the clerkship director in compiling faculty evaluations of students in the SOM LMS to ensure accreditation standards related to grade submission.
Provide local administrative support for and manage the course site in the SOM LMS.
With the clerkship director, ensure content on the SOM LMS is up to date and accurate (e.g., clerkship syllabus, contact information, student schedules, gradebook).
Match clerkship students with appropriate evaluators across clerkship sites as part of the student assessment process.
Maintain complete and accurate student files for Neurology, including absences, grades, evaluations, H&P notes, patient logs, NBME scores, etc.; archive for 4 years.
Maintain accurate teaching faculty rosters and facilitate faculty appointments with the Office of Faculty Affairs.
Secondary Duties and Responsibilities
Assist with preparation and uploading of letters of recommendation requested by students.
Attend and participate in Neurology department meetings.
Assist with general administrative responsibilities (room reservations, email communications, etc.).
Communicate with Registrar’s Office regarding grade submission, appeals, and changes.
Assist with computer-based examination logistics and delivery for clinical programs.
Reserve on-campus exam space, maintain exam rosters, and recruit proctors.
Provide administrative and proctor support as needed.
Assist in the preparation of CQI and annual reports.
Additional Responsibilities
Visiting Student Administrator: administer VSLO software related to onboarding and placement of visiting medical students in Neurology.
Address visiting student questions related to elective options, requirements, and expectations within Neurology.
Coordinate the placement of visiting medical students with the School of Medicine based on availability of clinical resources at affiliated sites in Neurology.
Qualifications Education
Bachelor’s Degree
Technical/Computer Skills
Intermediate to advanced knowledge with Microsoft Office Suite (Word, Excel, PowerPoint); Adobe Acrobat Pro
Experience with learning management systems used in higher education preferred
Basic computer troubleshooting skills
Prior Experience
3-5 Years in academic healthcare administration
Personal Characteristics
Ability to work effectively in a complex environment
High attention to detail; excellent interpersonal and written/verbal communication
Problem-solving, decision-making, and conflict resolution skills
High ethical standards, honesty, and integrity
Strong organizational skills, ability to prioritize, meet deadlines
Proactive and independent; ability to learn new skills; team player
Salary Minimum Salary: USD 57,052.00/Yr.
Maximum Salary: USD 71,316.00/Yr.
Seniority and Employment Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Education and Training
Industries: Higher Education
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Responsibilities
Manage clerkship and elective rotations supported by the department, including:
Provide primary administrative support for the clerkship director in matters relating to the medical student clerkship and elective programs within the department.
This requires that the CEC is familiar with curricular goals and the policies and procedures that govern the medical education program.
Serve as a liaison between NYMC UME administrative personnel, clerkship and elective director(s).
Function as the first point of contact for students, faculty, residents, sites, and school administration for questions or concerns relating to the medical student clinical education programs in the Neurology department.
Education and Daily Operations
Manage daily operations of the medical student clinical education programs in the Neurology department; organize and prioritize tasks, initiate changes, and resolve issues as they arise, including:
Preparation and modification of student schedules in collaboration with the departmental administrator for Neurology Clerkship.
Correspondence with administrative offices of affiliated hospitals and outpatient practices to arrange onboarding needs (pagers, lockers, ID access, EMR and computer access).
Preparation of orientation materials for medical student clinical education programs in Neurology.
Schedule orientation dates and/or joint didactic sessions for students across all affiliated sites.
Manage room reservations and Zoom links for education sessions.
Ensure student schedules are updated on the SOM LMS.
Assist clerkship director with faculty recruitment for education sessions, as needed.
Support and Evaluation
Support evaluation of students in clinical programs within Neurology:
Send regular email reminders and follow-up emails to clinical faculty regarding student evaluations.
Assist the clerkship director in compiling faculty evaluations of students in the SOM LMS to ensure accreditation standards related to grade submission.
Provide local administrative support for and manage the course site in the SOM LMS.
With the clerkship director, ensure content on the SOM LMS is up to date and accurate (e.g., clerkship syllabus, contact information, student schedules, gradebook).
Match clerkship students with appropriate evaluators across clerkship sites as part of the student assessment process.
Maintain complete and accurate student files for Neurology, including absences, grades, evaluations, H&P notes, patient logs, NBME scores, etc.; archive for 4 years.
Maintain accurate teaching faculty rosters and facilitate faculty appointments with the Office of Faculty Affairs.
Secondary Duties and Responsibilities
Assist with preparation and uploading of letters of recommendation requested by students.
Attend and participate in Neurology department meetings.
Assist with general administrative responsibilities (room reservations, email communications, etc.).
Communicate with Registrar’s Office regarding grade submission, appeals, and changes.
Assist with computer-based examination logistics and delivery for clinical programs.
Reserve on-campus exam space, maintain exam rosters, and recruit proctors.
Provide administrative and proctor support as needed.
Assist in the preparation of CQI and annual reports.
Additional Responsibilities
Visiting Student Administrator: administer VSLO software related to onboarding and placement of visiting medical students in Neurology.
Address visiting student questions related to elective options, requirements, and expectations within Neurology.
Coordinate the placement of visiting medical students with the School of Medicine based on availability of clinical resources at affiliated sites in Neurology.
Qualifications Education
Bachelor’s Degree
Technical/Computer Skills
Intermediate to advanced knowledge with Microsoft Office Suite (Word, Excel, PowerPoint); Adobe Acrobat Pro
Experience with learning management systems used in higher education preferred
Basic computer troubleshooting skills
Prior Experience
3-5 Years in academic healthcare administration
Personal Characteristics
Ability to work effectively in a complex environment
High attention to detail; excellent interpersonal and written/verbal communication
Problem-solving, decision-making, and conflict resolution skills
High ethical standards, honesty, and integrity
Strong organizational skills, ability to prioritize, meet deadlines
Proactive and independent; ability to learn new skills; team player
Salary Minimum Salary: USD 57,052.00/Yr.
Maximum Salary: USD 71,316.00/Yr.
Seniority and Employment Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Education and Training
Industries: Higher Education
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