National Black MBA Association
Food & Beverage Administrative Assistant
National Black MBA Association, Dallas, Texas, United States, 75215
Food & Beverage Administrative Assistant
The Food & Beverage Administrative Assistant is a platform to join our highly skilled and recognized team. This role can afford you the possibility to grow and advance within the company. You will be part of a rock‑star team and hotel that was recognized as a 2025 Best Places to Work - Large Companies in North Texas!
This person must be highly motivated self‑starter with great communication skills. This position is responsible for providing administrative support to the Outlets, Stewarding, Culinary and F&B Leadership teams. Organizational skills, computer proficiency, communication skills, multitasking and ability to complete projects in a timely manner are a must.
Main duties
Input weekly department schedules into payroll system
Update colleagues time cards in payroll system and keep record of outside labor usage
Update Event Order changes and Open Table changes daily
Attend Event Order meeting as needed
Complete Payroll for F&B Outlets, Stewarding and Culinary weekly
Order supplies for F&B: Outlets, Banquets & Convention Services
Request system access and maintain up to date documents for all F&B: Outlets, Stewarding and Culinary colleagues
Schedule and maintain communication with multiple outside labor companies
Assist in ensuring that all schedules are accurate and updated per the EO changes, pop‑up, revisions or change in forecast covers for restaurants/bars
Print out the “DISTRO” each day and ensure the Culinary and Stewarding boards are up to date
Monitor the call out line and update colleagues’ timecards as needed
Maintain the On‑call servers list to ensure the servers are aware of available shifts for confirmation
Maintain an updated Contact List for all Outlets, Stewarding and Culinary staff
Coordinate approved “REQUEST OFF” and “PAID TIME OFF” days on the schedule
Review applicants in candidate portal, and pre‑screen applicants and schedule for first round of interviews with appropriate management teams
Maintain and update New Hire training guides
Take meeting minutes for all Department Meetings/ Outlet Department Meetings
Update all outlet menus
Create and print buffet labels for outlet buffets
Collect all weekly/monthly temp logs and cleaning schedules
CULTURE AND FUN
Free room nights, discounted room nights, and friends & family room rates at wonderful Hyatt locations around the world
Celebrations, recognitions, and volunteer opportunities
Free nutritional colleague meals
PerkSpot - discounts at various retailers - Apple, AT&T, Verizon, and many more!
Discounted parking and discounted annual DART passes
WELLBEING AND BENEFITS
Full medical benefits at 30 days of employment
401K with company match
Employee Stock Purchase plan
Paid vacation, holidays, sick days, and extended sick leave
New child leave, paid family bonding time, and adoption assistance
Tuition reimbursement
Free access to Headspace – meditation, recuperation, and rejuvenation
Qualifications
Prefer 2‑year associate degree or related work experience
Stable work history with verifiable accomplishments
Excellent professional references
All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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This person must be highly motivated self‑starter with great communication skills. This position is responsible for providing administrative support to the Outlets, Stewarding, Culinary and F&B Leadership teams. Organizational skills, computer proficiency, communication skills, multitasking and ability to complete projects in a timely manner are a must.
Main duties
Input weekly department schedules into payroll system
Update colleagues time cards in payroll system and keep record of outside labor usage
Update Event Order changes and Open Table changes daily
Attend Event Order meeting as needed
Complete Payroll for F&B Outlets, Stewarding and Culinary weekly
Order supplies for F&B: Outlets, Banquets & Convention Services
Request system access and maintain up to date documents for all F&B: Outlets, Stewarding and Culinary colleagues
Schedule and maintain communication with multiple outside labor companies
Assist in ensuring that all schedules are accurate and updated per the EO changes, pop‑up, revisions or change in forecast covers for restaurants/bars
Print out the “DISTRO” each day and ensure the Culinary and Stewarding boards are up to date
Monitor the call out line and update colleagues’ timecards as needed
Maintain the On‑call servers list to ensure the servers are aware of available shifts for confirmation
Maintain an updated Contact List for all Outlets, Stewarding and Culinary staff
Coordinate approved “REQUEST OFF” and “PAID TIME OFF” days on the schedule
Review applicants in candidate portal, and pre‑screen applicants and schedule for first round of interviews with appropriate management teams
Maintain and update New Hire training guides
Take meeting minutes for all Department Meetings/ Outlet Department Meetings
Update all outlet menus
Create and print buffet labels for outlet buffets
Collect all weekly/monthly temp logs and cleaning schedules
CULTURE AND FUN
Free room nights, discounted room nights, and friends & family room rates at wonderful Hyatt locations around the world
Celebrations, recognitions, and volunteer opportunities
Free nutritional colleague meals
PerkSpot - discounts at various retailers - Apple, AT&T, Verizon, and many more!
Discounted parking and discounted annual DART passes
WELLBEING AND BENEFITS
Full medical benefits at 30 days of employment
401K with company match
Employee Stock Purchase plan
Paid vacation, holidays, sick days, and extended sick leave
New child leave, paid family bonding time, and adoption assistance
Tuition reimbursement
Free access to Headspace – meditation, recuperation, and rejuvenation
Qualifications
Prefer 2‑year associate degree or related work experience
Stable work history with verifiable accomplishments
Excellent professional references
All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
#J-18808-Ljbffr