Watson-Marlow - US
Overview
Job Title: Accounts Payable Specialist Location: US Supply - Devens Location Type: On-Site Website: https://www.wmfts.com/en/ Group: https://www.spiraxgroup.com/ When you join Watson-Marlow Fluid Technology Solutions, a part of the Spirax Group, you will be integrated into a cooperative and encouraging team, participate in challenging yet critical work, and experience ongoing growth opportunities to help you achieve your full potential. Visit our website to learn more. This Role Will Focus On
Role Summary As an Accounts Payable Specialist, you will serve as a cornerstone in our organization, ensuring the smooth and accurate execution of paying all vendors on time and in adherence with our financial controls. You will be responsible for processing, verifying and reconciling invoices annually, monitoring expenses and maintaining positive vendor relationships. You will play a pivotal role in supporting the Accounting Team to transform the Accounts Payable process to an automated system and improve the efficiency of the function. Responsibilities
You will own the three-way match process; receipts, purchase orders and purchase invoices, resolve three-way match errors and communicate corrective actions as required. You will regularly analyze the GRNI and ensure KPIs are achieved. You will keep track and process RTV credits. You will process non-PO invoices through email approval, ensuring all supporting documentation is complete and accurate and approvals are sought in line with the Delegation of Authority. You will manage the shared Outlook AP email inbox, responding professionally and promptly to inquiries from vendors and internal stakeholders. You will prepare electronic payment runs for approval and processing in alignment with established schedules and internal controls. You will maintain and develop positive vendor relationships. You will reconcile vendor statements and research differences to ensure accurate records and establish new vendors in accordance with company policy. You will process T&E claims using Certify/Emburse. You will adhere to compliance in the accounts payable processes (W9, sales tax) and maintain organized and accurate records in accordance with company policies and internal controls. You will work with the Purchasing organization to resolve payment issues and set up new vendors. You will support the Accounts Payable Supervisor on initiatives around systems implementation and automation of AP processes. You will support the greater Accounting Team on special projects, and other areas that may be outside of accounts payable. Collaboration
Operations, Purchasing and Warehouse Teams: Coordinating receipt of packing slips and receivers, discussing pricing errors on three-way match, vendor issues, etc. Department Managers: Requesting invoice signatories, resolve outstanding T&E Claims. Finance Team: Supporting internal control compliance, other projects as needed. Vendors: Maintaining key vendor relationships. IT: Working with IT to help implement automation in the accounts payable process. Qualifications
Long periods of sitting at a desk; strong organizational skills and ability to prioritize workload. Excellent communication skills with internal and external stakeholders. Experience with three-way match process and Accounts Payable function. Keen attention to detail; ability to work independently to ensure timely and accurate completion of duties. Proficient computer skills, including Excel. Experience with large ERP (Microsoft AX is a plus). Payroll experience a plus. Medius Pay, AP Medius and/or Certify/Emburse experience a plus. Benefits
Robust Retirement Plan: 5% employer contribution to 401K, plus an additional 3% employer match. Comprehensive and Supportive Parental Leave: 16 weeks at 100% pay, with a gradual transition and an 80% work schedule for the first 6 months after return, while receiving 100% pay for the first 6 months. Generous Time Off: Vacation, well-being days, 9 holidays, 15 caregiver days, and 80 hours of annual sick leave. Community Engagement Opportunities: 3 paid volunteer days each year. And Many More Benefits: Additional perks and benefits to support well-being and growth. Inclusion and Equal Opportunity
Everyone is Included at Spirax Group. We are committed to inclusive and equitable working cultures where everyone can be themselves and achieve their full potential, valuing diverse backgrounds and identities. Equal Opportunity Employer: Watson-Marlow Fluid Technology Solutions prohibits discrimination and harassment and hires based on qualifications, merit, and business needs. Company Overview
Watson-Marlow Fluid Technology Solutions is a world leader in manufacturing peristaltic pumps and related fluid technologies for life sciences and process industries. We are part of Spirax Group, a FTSE100 and FTSE4Good multinational group. Our purpose is to create sustainable value and an inclusive workplace where everyone can contribute and grow.
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Job Title: Accounts Payable Specialist Location: US Supply - Devens Location Type: On-Site Website: https://www.wmfts.com/en/ Group: https://www.spiraxgroup.com/ When you join Watson-Marlow Fluid Technology Solutions, a part of the Spirax Group, you will be integrated into a cooperative and encouraging team, participate in challenging yet critical work, and experience ongoing growth opportunities to help you achieve your full potential. Visit our website to learn more. This Role Will Focus On
Role Summary As an Accounts Payable Specialist, you will serve as a cornerstone in our organization, ensuring the smooth and accurate execution of paying all vendors on time and in adherence with our financial controls. You will be responsible for processing, verifying and reconciling invoices annually, monitoring expenses and maintaining positive vendor relationships. You will play a pivotal role in supporting the Accounting Team to transform the Accounts Payable process to an automated system and improve the efficiency of the function. Responsibilities
You will own the three-way match process; receipts, purchase orders and purchase invoices, resolve three-way match errors and communicate corrective actions as required. You will regularly analyze the GRNI and ensure KPIs are achieved. You will keep track and process RTV credits. You will process non-PO invoices through email approval, ensuring all supporting documentation is complete and accurate and approvals are sought in line with the Delegation of Authority. You will manage the shared Outlook AP email inbox, responding professionally and promptly to inquiries from vendors and internal stakeholders. You will prepare electronic payment runs for approval and processing in alignment with established schedules and internal controls. You will maintain and develop positive vendor relationships. You will reconcile vendor statements and research differences to ensure accurate records and establish new vendors in accordance with company policy. You will process T&E claims using Certify/Emburse. You will adhere to compliance in the accounts payable processes (W9, sales tax) and maintain organized and accurate records in accordance with company policies and internal controls. You will work with the Purchasing organization to resolve payment issues and set up new vendors. You will support the Accounts Payable Supervisor on initiatives around systems implementation and automation of AP processes. You will support the greater Accounting Team on special projects, and other areas that may be outside of accounts payable. Collaboration
Operations, Purchasing and Warehouse Teams: Coordinating receipt of packing slips and receivers, discussing pricing errors on three-way match, vendor issues, etc. Department Managers: Requesting invoice signatories, resolve outstanding T&E Claims. Finance Team: Supporting internal control compliance, other projects as needed. Vendors: Maintaining key vendor relationships. IT: Working with IT to help implement automation in the accounts payable process. Qualifications
Long periods of sitting at a desk; strong organizational skills and ability to prioritize workload. Excellent communication skills with internal and external stakeholders. Experience with three-way match process and Accounts Payable function. Keen attention to detail; ability to work independently to ensure timely and accurate completion of duties. Proficient computer skills, including Excel. Experience with large ERP (Microsoft AX is a plus). Payroll experience a plus. Medius Pay, AP Medius and/or Certify/Emburse experience a plus. Benefits
Robust Retirement Plan: 5% employer contribution to 401K, plus an additional 3% employer match. Comprehensive and Supportive Parental Leave: 16 weeks at 100% pay, with a gradual transition and an 80% work schedule for the first 6 months after return, while receiving 100% pay for the first 6 months. Generous Time Off: Vacation, well-being days, 9 holidays, 15 caregiver days, and 80 hours of annual sick leave. Community Engagement Opportunities: 3 paid volunteer days each year. And Many More Benefits: Additional perks and benefits to support well-being and growth. Inclusion and Equal Opportunity
Everyone is Included at Spirax Group. We are committed to inclusive and equitable working cultures where everyone can be themselves and achieve their full potential, valuing diverse backgrounds and identities. Equal Opportunity Employer: Watson-Marlow Fluid Technology Solutions prohibits discrimination and harassment and hires based on qualifications, merit, and business needs. Company Overview
Watson-Marlow Fluid Technology Solutions is a world leader in manufacturing peristaltic pumps and related fluid technologies for life sciences and process industries. We are part of Spirax Group, a FTSE100 and FTSE4Good multinational group. Our purpose is to create sustainable value and an inclusive workplace where everyone can contribute and grow.
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