State University of New York Cortland
Accounting Specialist
State University of New York Cortland, Slab City, New York, United States
Overview
The Accounting Specialist is responsible for managing daily accounting tasks, ensuring accuracy of financial records, and supporting the overall financial well-being of the organization. Major Responsibilities
Daily Cash Reconciliation: Review daily cashier reports and reconcile all activity to the Banner trial balance using Excel spreadsheets. Identify any variances between actual payments and what has been posted and recommend and/or take appropriate action to correct them. Review relevant nightly reports to identify problems and file them accordingly. Monitor bank activity daily for any discrepancies and follow up accordingly. Bank Reconciliation: Prepare monthly bank reconciliations prior to the 15th of the following month. Work with Student Accounts to ensure lists of outstanding checks are accurate for monthly outreach to owners of stale-dated checks. Monitor the bank statement for any charges that are not permitted by our contract and report monthly balances to the Office of the State Controller (OSC). Weekly Cortland Auxiliary Services (CAS) Checks: Create weekly reports of CAS managed accounts from Banner and convert them to Excel to identify and reconcile current weekly activity to the trial balance. Create invoices in Banner for checks that will print the next business day and forward all checks and supporting documentation to CAS. Review and process CAS invoices for laundry, intersession athletics meals, orientation meals, etc. Report all CAS meal payments to OSC weekly. Credit Card and Banking Fees Budgeting: Prepare the budget for annual payment card and bank fees, providing supporting documentation and assumptions to justify any increases. Create standing purchase orders as required to pay all relevant invoices. Monitor monthly and year-to-date spending to ensure the account is sufficiently funded. 15-day Revenue Reports and SUSA Vouchers: Coordinate with Information Systems and Security (ISS) support to ensure semi-monthly (15 day) reports are scheduled in advance. Review reports and consult with the College Accountant to ensure sufficient balances in the cash accounts. Convert the reports as needed and submit to SUNY System Administration. Reconcile the reports to the associated Due To accounts to ensure accuracy of the data. Identify and track any discrepancies for correcting entries to be posted. Transmit State University Student Aid (SUSA) journal transfers through the appropriate accounting system and maintain the SUSA voucher spreadsheet. Professional Development and Representation: Attend relevant professional development opportunities to remain knowledgeable of changes or concerns in the field. Represent the department by serving on search committees and performing committee work. Qualifications
Required Qualifications:
Bachelor’s Degree in accounting, finance or a closely related field with a minimum of two years professional work experience in an accounting office or similar setting; or, Associates Degree in accounting, finance or a closely related field with a minimum of five years professional work experience in an accounting office or similar setting; and two years experience working with Microsoft Office software with a demonstrated ability to use Excel. Preferred Qualifications:
Experience using complex Excel spreadsheets; experience reviewing and reconciling daily and monthly bank statements; and experience reviewing and reconciling trial balances. Details
Seniority level: Entry level Employment type: Full-time Job function: Accounting/Auditing and Finance Industries: Higher Education
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The Accounting Specialist is responsible for managing daily accounting tasks, ensuring accuracy of financial records, and supporting the overall financial well-being of the organization. Major Responsibilities
Daily Cash Reconciliation: Review daily cashier reports and reconcile all activity to the Banner trial balance using Excel spreadsheets. Identify any variances between actual payments and what has been posted and recommend and/or take appropriate action to correct them. Review relevant nightly reports to identify problems and file them accordingly. Monitor bank activity daily for any discrepancies and follow up accordingly. Bank Reconciliation: Prepare monthly bank reconciliations prior to the 15th of the following month. Work with Student Accounts to ensure lists of outstanding checks are accurate for monthly outreach to owners of stale-dated checks. Monitor the bank statement for any charges that are not permitted by our contract and report monthly balances to the Office of the State Controller (OSC). Weekly Cortland Auxiliary Services (CAS) Checks: Create weekly reports of CAS managed accounts from Banner and convert them to Excel to identify and reconcile current weekly activity to the trial balance. Create invoices in Banner for checks that will print the next business day and forward all checks and supporting documentation to CAS. Review and process CAS invoices for laundry, intersession athletics meals, orientation meals, etc. Report all CAS meal payments to OSC weekly. Credit Card and Banking Fees Budgeting: Prepare the budget for annual payment card and bank fees, providing supporting documentation and assumptions to justify any increases. Create standing purchase orders as required to pay all relevant invoices. Monitor monthly and year-to-date spending to ensure the account is sufficiently funded. 15-day Revenue Reports and SUSA Vouchers: Coordinate with Information Systems and Security (ISS) support to ensure semi-monthly (15 day) reports are scheduled in advance. Review reports and consult with the College Accountant to ensure sufficient balances in the cash accounts. Convert the reports as needed and submit to SUNY System Administration. Reconcile the reports to the associated Due To accounts to ensure accuracy of the data. Identify and track any discrepancies for correcting entries to be posted. Transmit State University Student Aid (SUSA) journal transfers through the appropriate accounting system and maintain the SUSA voucher spreadsheet. Professional Development and Representation: Attend relevant professional development opportunities to remain knowledgeable of changes or concerns in the field. Represent the department by serving on search committees and performing committee work. Qualifications
Required Qualifications:
Bachelor’s Degree in accounting, finance or a closely related field with a minimum of two years professional work experience in an accounting office or similar setting; or, Associates Degree in accounting, finance or a closely related field with a minimum of five years professional work experience in an accounting office or similar setting; and two years experience working with Microsoft Office software with a demonstrated ability to use Excel. Preferred Qualifications:
Experience using complex Excel spreadsheets; experience reviewing and reconciling daily and monthly bank statements; and experience reviewing and reconciling trial balances. Details
Seniority level: Entry level Employment type: Full-time Job function: Accounting/Auditing and Finance Industries: Higher Education
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