Georgia Institute of Technology
Assistant to the Chair I
Georgia Institute of Technology, Atlanta, Georgia, United States, 30383
Overview
Job Title: Assistant to the Chair I Location: Atlanta, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 289654 About Us and About Georgia Tech: Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. The Institute values academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and supports dual-carrier needs for faculty." Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values: 1) Students are our top priority; 2) We strive for excellence; 3) We thrive on diversity; 4) We celebrate collaboration; 5) We champion innovation; 6) We safeguard freedom of inquiry and expression; 7) We nurture the wellbeing of our community; 8) We act ethically; 9) We are responsible stewards. Over the next decade, Georgia Tech aims to be an example of inclusive innovation and a leading technological research university serving the public good, addressing global challenges, and developing principled leaders from all backgrounds. Job Summary
Act as the primary administrative support for a school Chair providing office-related services including correspondence and report preparation, maintaining files, meeting arrangements, and related functions. The role may involve setting employee goals, assessing performance, providing feedback, and making pay recommendations. The position interacts with the Chair, Associate Chairs, Dean, faculty, staff, students, and visitors, and may advise and counsel as needed. Responsibilities
Job Duty 1 - Manage calendar, coordinate meetings, make travel arrangements, and plan events Job Duty 2 - Prepare correspondence and reports; assist in collecting data, analyses, report preparation, and presentations Job Duty 3 - Maintain office filing system Job Duty 4 - Provide administrative support to Associate Chair(s), as directed Job Duty 5 - Assist in coordination of administrative tasks for faculty searches Job Duty 6 - Make travel arrangements and process travel reimbursements Job Duty 7 - Assist with logistics of conference planning, seminars, and development activities Job Duty 8 - Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork Job Duty 9 - Coordinate recurring administrative processes in support of the chair (e.g., re-appointments, promotions and tenure) Job Duty 10 - Perform other duties as assigned Required Qualifications
Educational Requirements Technical Diploma, Associate's Degree or equivalent combination of education and experience Other Required Qualifications Overnight travel required for project delivery; flexibility in on-site daily service delivery hours due to client shift schedules and project requirements Required Experience Four to six years of job-related experience Preferred Qualifications
Preferred Educational Qualifications Bachelor's Degree This job requires working knowledge of the administrative processes and practices employed in a higher education academic office. Within this environment, skills in event planning, organization, communications, and customer service are required, as is proficiency with office and specialized computer applications. Knowledge, Skills, & Abilities
Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), strong written and verbal communication, and attention to detail. Experience with internet research and data analysis is valued. Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint Excellent written and verbal communication skills Strong research and data analysis capabilities USG Core Values
The University System of Georgia core values are Integrity, Excellence, Accountability, and Respect. Details are available in the USG policies and at the linked policy manual pages (notes and URLs omitted in this refined description). Equal Employment Opportunity
The Georgia Institute of Technology is an Equal Employment Opportunity Employer. Georgia Tech provides equal opportunity to all faculty, staff, students, and others, and complies with applicable laws and regulations governing equal opportunity in the workplace and in educational activities. This includes ensuring non-discrimination in hiring and admissions based on protected characteristics. This position is located in Atlanta, GA. Background check required. For more information on pre-employment screening, please consult the Georgia Tech employment policies.
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Job Title: Assistant to the Chair I Location: Atlanta, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 289654 About Us and About Georgia Tech: Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. The Institute values academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and supports dual-carrier needs for faculty." Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values: 1) Students are our top priority; 2) We strive for excellence; 3) We thrive on diversity; 4) We celebrate collaboration; 5) We champion innovation; 6) We safeguard freedom of inquiry and expression; 7) We nurture the wellbeing of our community; 8) We act ethically; 9) We are responsible stewards. Over the next decade, Georgia Tech aims to be an example of inclusive innovation and a leading technological research university serving the public good, addressing global challenges, and developing principled leaders from all backgrounds. Job Summary
Act as the primary administrative support for a school Chair providing office-related services including correspondence and report preparation, maintaining files, meeting arrangements, and related functions. The role may involve setting employee goals, assessing performance, providing feedback, and making pay recommendations. The position interacts with the Chair, Associate Chairs, Dean, faculty, staff, students, and visitors, and may advise and counsel as needed. Responsibilities
Job Duty 1 - Manage calendar, coordinate meetings, make travel arrangements, and plan events Job Duty 2 - Prepare correspondence and reports; assist in collecting data, analyses, report preparation, and presentations Job Duty 3 - Maintain office filing system Job Duty 4 - Provide administrative support to Associate Chair(s), as directed Job Duty 5 - Assist in coordination of administrative tasks for faculty searches Job Duty 6 - Make travel arrangements and process travel reimbursements Job Duty 7 - Assist with logistics of conference planning, seminars, and development activities Job Duty 8 - Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork Job Duty 9 - Coordinate recurring administrative processes in support of the chair (e.g., re-appointments, promotions and tenure) Job Duty 10 - Perform other duties as assigned Required Qualifications
Educational Requirements Technical Diploma, Associate's Degree or equivalent combination of education and experience Other Required Qualifications Overnight travel required for project delivery; flexibility in on-site daily service delivery hours due to client shift schedules and project requirements Required Experience Four to six years of job-related experience Preferred Qualifications
Preferred Educational Qualifications Bachelor's Degree This job requires working knowledge of the administrative processes and practices employed in a higher education academic office. Within this environment, skills in event planning, organization, communications, and customer service are required, as is proficiency with office and specialized computer applications. Knowledge, Skills, & Abilities
Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), strong written and verbal communication, and attention to detail. Experience with internet research and data analysis is valued. Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint Excellent written and verbal communication skills Strong research and data analysis capabilities USG Core Values
The University System of Georgia core values are Integrity, Excellence, Accountability, and Respect. Details are available in the USG policies and at the linked policy manual pages (notes and URLs omitted in this refined description). Equal Employment Opportunity
The Georgia Institute of Technology is an Equal Employment Opportunity Employer. Georgia Tech provides equal opportunity to all faculty, staff, students, and others, and complies with applicable laws and regulations governing equal opportunity in the workplace and in educational activities. This includes ensuring non-discrimination in hiring and admissions based on protected characteristics. This position is located in Atlanta, GA. Background check required. For more information on pre-employment screening, please consult the Georgia Tech employment policies.
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