Georgia Institute of Technology
Assistant to the Chair I
Georgia Institute of Technology, Atlanta, Georgia, United States, 30383
Overview
Georgia Tech Pride in its technological resources, collaborations, high-quality student body, and commitment to building an outstanding and diverse community of learning, discovery, and creation. The institution seeks applicants whose values align with its strategic plan, including academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, ethical behavior and stewardship. About Georgia Tech: a top-ranked public research university in Atlanta serving more than 45,000 students across engineering, computing, science, business, design, and liberal arts. The Institute supports substantial research with millions in awards and prioritizes inclusive innovation and leadership development. Job Summary
Act as the primary administrative support for a school Chair, providing office-related services including correspondence and report preparation, maintaining files, meeting arrangements, and related functions. May involve setting employee goals, assessing performance, providing feedback, and making pay recommendations. Interaction on a consistent basis with the Chair, Associate Chairs, Dean, faculty, staff, students, and visitors. Advising and counseling as appropriate. Responsibilities
Job Duty 1: Manage calendar, coordinate meetings, make travel arrangements, and plan events. Job Duty 2: Prepare correspondence and reports; assist in collecting statistical data, analyses, report preparation, and presentations. Job Duty 3: Maintain office filing system. Job Duty 4: Provide administrative support to Associate Chair(s) as directed. Job Duty 5: Assist in coordination of administrative tasks of faculty searches. Job Duty 6: Make travel arrangements and process travel-related reimbursements. Job Duty 7: Assist with logistics of conference planning, seminars, special school events, and development activities. Job Duty 8: Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork. Job Duty 9: Coordinate recurring administrative processes supporting the chair, including administrative aspects of re-appointments, promotions, and tenure. Job Duty 10: Perform other duties as assigned. Educational Requirements
Required Qualifications: Technical Diploma, Associate's Degree, or equivalent combination of education and experience. Other Required Qualifications
Overnight travel required for project delivery; flexibility in on-site daily service delivery hours due to client shift schedules and project requirements. Experience
Four to six years of job-related experience. Preferred Qualifications
Bachelor's Degree (preferred). This role requires working knowledge of administrative processes and practices in a higher education academic office, with skills in event planning, organization, communications, and customer service, and proficiency in office and specialized computer applications. Skills
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong written and verbal communication skills. Strong research, data analysis, and attention to detail. USG Core Values
Integrity, Excellence, Accountability, and Respect. Details on policies are available in the USG policy manual and related sections. Equal Employment Opportunity
Georgia Tech is an Equal Employment Opportunity Employer. It is committed to a fair and respectful environment for all faculty, staff, students, applicants, contractors, volunteers, and participants, with adherence to applicable laws and policies regarding equal opportunity and non-discrimination. Other Information
This is not a supervisory position and does not have financial responsibilities. It does not require a purchasing card (P-Card) and will not involve travel or security clearance. Location: Atlanta, GA. Salary Job Grade A7. Salary range from $23.02 to $31.30, dependent on candidate experience and skills. Background Check: Successful candidate must pass a background check. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Higher Education
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Georgia Tech Pride in its technological resources, collaborations, high-quality student body, and commitment to building an outstanding and diverse community of learning, discovery, and creation. The institution seeks applicants whose values align with its strategic plan, including academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, ethical behavior and stewardship. About Georgia Tech: a top-ranked public research university in Atlanta serving more than 45,000 students across engineering, computing, science, business, design, and liberal arts. The Institute supports substantial research with millions in awards and prioritizes inclusive innovation and leadership development. Job Summary
Act as the primary administrative support for a school Chair, providing office-related services including correspondence and report preparation, maintaining files, meeting arrangements, and related functions. May involve setting employee goals, assessing performance, providing feedback, and making pay recommendations. Interaction on a consistent basis with the Chair, Associate Chairs, Dean, faculty, staff, students, and visitors. Advising and counseling as appropriate. Responsibilities
Job Duty 1: Manage calendar, coordinate meetings, make travel arrangements, and plan events. Job Duty 2: Prepare correspondence and reports; assist in collecting statistical data, analyses, report preparation, and presentations. Job Duty 3: Maintain office filing system. Job Duty 4: Provide administrative support to Associate Chair(s) as directed. Job Duty 5: Assist in coordination of administrative tasks of faculty searches. Job Duty 6: Make travel arrangements and process travel-related reimbursements. Job Duty 7: Assist with logistics of conference planning, seminars, special school events, and development activities. Job Duty 8: Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork. Job Duty 9: Coordinate recurring administrative processes supporting the chair, including administrative aspects of re-appointments, promotions, and tenure. Job Duty 10: Perform other duties as assigned. Educational Requirements
Required Qualifications: Technical Diploma, Associate's Degree, or equivalent combination of education and experience. Other Required Qualifications
Overnight travel required for project delivery; flexibility in on-site daily service delivery hours due to client shift schedules and project requirements. Experience
Four to six years of job-related experience. Preferred Qualifications
Bachelor's Degree (preferred). This role requires working knowledge of administrative processes and practices in a higher education academic office, with skills in event planning, organization, communications, and customer service, and proficiency in office and specialized computer applications. Skills
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong written and verbal communication skills. Strong research, data analysis, and attention to detail. USG Core Values
Integrity, Excellence, Accountability, and Respect. Details on policies are available in the USG policy manual and related sections. Equal Employment Opportunity
Georgia Tech is an Equal Employment Opportunity Employer. It is committed to a fair and respectful environment for all faculty, staff, students, applicants, contractors, volunteers, and participants, with adherence to applicable laws and policies regarding equal opportunity and non-discrimination. Other Information
This is not a supervisory position and does not have financial responsibilities. It does not require a purchasing card (P-Card) and will not involve travel or security clearance. Location: Atlanta, GA. Salary Job Grade A7. Salary range from $23.02 to $31.30, dependent on candidate experience and skills. Background Check: Successful candidate must pass a background check. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Higher Education
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