MEA - MidAtlantic Employers' Association
Office Administrator - Adams Rental
MEA - MidAtlantic Employers' Association, Mercerville-Hamilton Square, New Jersey, United States
Office Administrator
Adams Rental Hamilton, New Jersey Full-time and Permanent Opportunity Come be a part of our growth! We are Adams Rental, a family-owned business located in central New Jersey providing rental supplies and equipment throughout Southeastern PA and New Jersey. We are seeking an experienced Office Administrator to join our growing team of fun, professional staff on a full-time basis. Position Overview Reporting directly to the President and Vice President, the Office Administrator plays an integral part in the successful operations at Adams Rental. Working onsite 5 days a week, the individual in this role will contribute to our success by taking ownership of bookkeeping, maintaining the office, HR-related tasks, and assisting management to ensure business operations run efficiently and effectively. Essential Duties and Responsibilities Accounts Receivable/Billing/Accounts Payable Process all customer payments daily via check and weblink. Convert quotes for rental equipment to reservations upon initial payment. Send receipts to customers and notify sales representative of payment. Collect funds from CASH clients as specified by contract, ten days prior to delivery. Contact clients regarding past due invoices. Process credit applications as necessary. Perform cash reconciliation on a bi-weekly basis. Close rental contracts upon return of equipment; Send final invoices to client. Follow up with clients promptly regarding late equipment returns. Obtain tax-exempt certificates from clients when appropriate. Send Certificates of Insurance as requested. Document filing by date. Calculate referral commissions monthly. Assist with annual reports. Enter vendor invoices into QuickBooks system. Match receipts with credit card invoices monthly. Print and send vendor payments after receiving approval from the accountant. Maintain financial records, company checks, and files in safe and secure location. Monthly review of AR and Event Pro commission reports with President and VP. Purchasing & Admin Duties Maintain office supply inventory, postage & meter supplies, placing orders with vendors regularly. Manage company land & wireless telephones. Act as back-up for the Sales Department by answering incoming calls in a professional and courteous manner and directing calls to the appropriate party. Assist President with the execution and management of the Simple IRA available to employees; Complete reports, assist employees and ensure new enrollments are completed in a timely manner. Assist Sales Department to secure Type 1 Fire Safety Permits. Assist with maintaining a professional, clean and organized showroom. Manage company industry resource subscriptions. Renew annually management’s membership with rental industry organizations such as ARA and MATRA. Human Resources Prepare and process bi-weekly payroll; update PTO balances; maintain all payroll reports; resolve issues and update employee information in system as necessary; update annual unemployment rate; and run reports for management as requested. Conduct New Hire Orientation as required, following up with employees to ensure all required forms are signed and documentation received in a timely manner. Assist leadership annually with the H-2B Visa application process. Read and respond to all H-2B inquiries that come in via email in a timely manner. Maintain electronic personnel files, filing all paperwork timely. Review benefit invoices monthly to ensure accuracy, addressing any discrepancies with the carriers and process benefit payments by their due date. Participate in benefit renewal meetings with the benefits broker and Adams’ leadership. Act as main point of contact for benefits for employees; answering general questions, providing resources and ensuring all enrollments, terminations and changes are processed in a timely manner. Participate in annual Open Enrollment meetings, taking point with distributing and collecting enrollment forms. Distribute and assist employees with SIMPLE IRA enrollment and changes annually. Track all leaves and absences according to policy, tracking benefits premiums owed upon return to work if applicable. Complete unemployment requests and disputes. Complete annual OSHA injury/loss time report. Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees. Plan and organize various employee appreciation events throughout the year. Manage company Years of Service program. Approve and track all leaves of absence according to policy, tracking benefits premiums owed upon return to work if applicable. Complete unemployment requests and disputes. Complete annual OSHA injury/loss time report. Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees. Plan and organize various employee appreciation events throughout the year. Manage company Years of Service program. General Support management by assisting customers and resolving issues as needed. Assist President with compilation of financial reporting spreadsheets. Ensure that the company phone system is set with correct message when closed for business. Act as key holder for the showroom, ensuring the office is open and closed to match business hours. Contribute to Adams Rental’s success by making suggestions for improvements regarding processes and procedures. Exhibit Adams Rental’s corporate values daily. Perform other duties as assigned by management. Benefits a competitive salary medical, dental and vision insurance short-term disability SIMPLE IRA with company match employer-provided life insurance paid holidays ample paid time off employee rewards and recognition access to free online mental health resource an employee assistance program industry related tuition reimbursement training and development opportunities employee discount on merchandise, (up to $1,000 per year in free equipment rental) a collaborative, fun, and supportive working environment Learn more at the Adams Rental website: www.adamsrental.com
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Adams Rental Hamilton, New Jersey Full-time and Permanent Opportunity Come be a part of our growth! We are Adams Rental, a family-owned business located in central New Jersey providing rental supplies and equipment throughout Southeastern PA and New Jersey. We are seeking an experienced Office Administrator to join our growing team of fun, professional staff on a full-time basis. Position Overview Reporting directly to the President and Vice President, the Office Administrator plays an integral part in the successful operations at Adams Rental. Working onsite 5 days a week, the individual in this role will contribute to our success by taking ownership of bookkeeping, maintaining the office, HR-related tasks, and assisting management to ensure business operations run efficiently and effectively. Essential Duties and Responsibilities Accounts Receivable/Billing/Accounts Payable Process all customer payments daily via check and weblink. Convert quotes for rental equipment to reservations upon initial payment. Send receipts to customers and notify sales representative of payment. Collect funds from CASH clients as specified by contract, ten days prior to delivery. Contact clients regarding past due invoices. Process credit applications as necessary. Perform cash reconciliation on a bi-weekly basis. Close rental contracts upon return of equipment; Send final invoices to client. Follow up with clients promptly regarding late equipment returns. Obtain tax-exempt certificates from clients when appropriate. Send Certificates of Insurance as requested. Document filing by date. Calculate referral commissions monthly. Assist with annual reports. Enter vendor invoices into QuickBooks system. Match receipts with credit card invoices monthly. Print and send vendor payments after receiving approval from the accountant. Maintain financial records, company checks, and files in safe and secure location. Monthly review of AR and Event Pro commission reports with President and VP. Purchasing & Admin Duties Maintain office supply inventory, postage & meter supplies, placing orders with vendors regularly. Manage company land & wireless telephones. Act as back-up for the Sales Department by answering incoming calls in a professional and courteous manner and directing calls to the appropriate party. Assist President with the execution and management of the Simple IRA available to employees; Complete reports, assist employees and ensure new enrollments are completed in a timely manner. Assist Sales Department to secure Type 1 Fire Safety Permits. Assist with maintaining a professional, clean and organized showroom. Manage company industry resource subscriptions. Renew annually management’s membership with rental industry organizations such as ARA and MATRA. Human Resources Prepare and process bi-weekly payroll; update PTO balances; maintain all payroll reports; resolve issues and update employee information in system as necessary; update annual unemployment rate; and run reports for management as requested. Conduct New Hire Orientation as required, following up with employees to ensure all required forms are signed and documentation received in a timely manner. Assist leadership annually with the H-2B Visa application process. Read and respond to all H-2B inquiries that come in via email in a timely manner. Maintain electronic personnel files, filing all paperwork timely. Review benefit invoices monthly to ensure accuracy, addressing any discrepancies with the carriers and process benefit payments by their due date. Participate in benefit renewal meetings with the benefits broker and Adams’ leadership. Act as main point of contact for benefits for employees; answering general questions, providing resources and ensuring all enrollments, terminations and changes are processed in a timely manner. Participate in annual Open Enrollment meetings, taking point with distributing and collecting enrollment forms. Distribute and assist employees with SIMPLE IRA enrollment and changes annually. Track all leaves and absences according to policy, tracking benefits premiums owed upon return to work if applicable. Complete unemployment requests and disputes. Complete annual OSHA injury/loss time report. Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees. Plan and organize various employee appreciation events throughout the year. Manage company Years of Service program. Approve and track all leaves of absence according to policy, tracking benefits premiums owed upon return to work if applicable. Complete unemployment requests and disputes. Complete annual OSHA injury/loss time report. Enter employee birthdays & anniversaries on shared calendar; distribute birthday cards each month to designated employees. Plan and organize various employee appreciation events throughout the year. Manage company Years of Service program. General Support management by assisting customers and resolving issues as needed. Assist President with compilation of financial reporting spreadsheets. Ensure that the company phone system is set with correct message when closed for business. Act as key holder for the showroom, ensuring the office is open and closed to match business hours. Contribute to Adams Rental’s success by making suggestions for improvements regarding processes and procedures. Exhibit Adams Rental’s corporate values daily. Perform other duties as assigned by management. Benefits a competitive salary medical, dental and vision insurance short-term disability SIMPLE IRA with company match employer-provided life insurance paid holidays ample paid time off employee rewards and recognition access to free online mental health resource an employee assistance program industry related tuition reimbursement training and development opportunities employee discount on merchandise, (up to $1,000 per year in free equipment rental) a collaborative, fun, and supportive working environment Learn more at the Adams Rental website: www.adamsrental.com
#J-18808-Ljbffr