Grant Halliburton Foundation
Accounting and Admin Assistant - Part-Time
Grant Halliburton Foundation, Dallas, Texas, United States, 75215
Overview
Join our team and be part of the dynamic and positive work environment at Grant Halliburton Foundation, a Dallas-based nonprofit working to strengthen the network of mental health resources for children, teens, and young adults; promote better mental health; and help prevent suicide. Position Summary The Accounting and Administrative Assistant is a part-time (20 hours a week) role that will work closely with the Vice President of Finance and Operations to support accounting and bookkeeping tasks and ensure that financial and donor records are accurate (75% of the role). Responsibilities also include assisting the Office Administrator with general administrative tasks that keep the office organized and running efficiently (25% of the role). Responsibilities
Accounting and Finance Support (75%): Assist with data entry of expenses, deposits, and payments in QuickBooks Help process invoices, vendor payments, and staff reimbursements Support reconciliation of monthly bank and credit card statements Assist with tracking restricted/unrestricted funding and preparing grant support documents Help prepare journal entries and monthly close documentation Assist with annual audit preparation and maintaining organized financial files Provide support with donor and auction databases Enter donations, pledges, sponsorships, and auction transactions Assist with reconciling fundraising events and preparing donor/auction revenue reports Support the Vice President of Finance and Operations on various financial activities and other tasks as needed Administrative Support (25%): Assist the Office Administrator with answering phones, greeting visitors, and handling general office needs Provide backup support for scheduling, filing, and correspondence Support donor mailings, acknowledgments, and event logistics Help the team with other administrative projects as needed Assist with keeping the office tidy and organized Essential Skills and Experience
1–2 years of bookkeeping/accounting support experience (nonprofit preferred but not required) Basic proficiency with QuickBooks (Online) and Microsoft Office 365 (Excel, Word, Outlook) Familiarity with donor/auction management systems a plus (training available) Excellent attention to detail and organizational skills Ability to work with confidential information Strong team player with clear communication skills Physical Requirements
The Grant Halliburton Foundation accounting and administrative assistant must have the ability to spend time seated, the dexterity to perform computer keyboard functions, and the ability to lift to 15 pounds. The employee must have reliable transportation. This role is expected to be in the office. Specific days and hours will be set in advance of hiring based on mutual needs. FLSA: Non-Exempt – Part Time (20 hours a week) Reports to: Vice President of Finance and Operations Compensation: $25 - $30/hour – depending on experience About Grant Halliburton Foundation
Grant Halliburton Foundation was established in 2006 in memory of a Dallas teen who battled depression and bipolar disorder for several years before his suicide death at the age of 19. Over the past 19 years, the Foundation has provided mental health education, training, and support to more than 350,000 students, educators, parents, and professionals. The Foundation also offers help and support through HereForTexas.com and the Here For Texas Mental Health Navigation Line. These free community tools provide easy access for North Texans seeking information and resources for mental health and substance abuse. Learn more at GrantHalliburton.org. Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Grant Halliburton Foundation. Employment is based upon personal capabilities and qualifications without discrimination because of race, ethnicity, color, national origin, religion, age, sex, sexual orientation, gender identity, family status, disability, medical or genetic condition, or any other protected characteristic as established by law. Send cover letter and resume to diane@granthalliburton.org. Only submissions with cover letters will be reviewed. No calls, please!
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Join our team and be part of the dynamic and positive work environment at Grant Halliburton Foundation, a Dallas-based nonprofit working to strengthen the network of mental health resources for children, teens, and young adults; promote better mental health; and help prevent suicide. Position Summary The Accounting and Administrative Assistant is a part-time (20 hours a week) role that will work closely with the Vice President of Finance and Operations to support accounting and bookkeeping tasks and ensure that financial and donor records are accurate (75% of the role). Responsibilities also include assisting the Office Administrator with general administrative tasks that keep the office organized and running efficiently (25% of the role). Responsibilities
Accounting and Finance Support (75%): Assist with data entry of expenses, deposits, and payments in QuickBooks Help process invoices, vendor payments, and staff reimbursements Support reconciliation of monthly bank and credit card statements Assist with tracking restricted/unrestricted funding and preparing grant support documents Help prepare journal entries and monthly close documentation Assist with annual audit preparation and maintaining organized financial files Provide support with donor and auction databases Enter donations, pledges, sponsorships, and auction transactions Assist with reconciling fundraising events and preparing donor/auction revenue reports Support the Vice President of Finance and Operations on various financial activities and other tasks as needed Administrative Support (25%): Assist the Office Administrator with answering phones, greeting visitors, and handling general office needs Provide backup support for scheduling, filing, and correspondence Support donor mailings, acknowledgments, and event logistics Help the team with other administrative projects as needed Assist with keeping the office tidy and organized Essential Skills and Experience
1–2 years of bookkeeping/accounting support experience (nonprofit preferred but not required) Basic proficiency with QuickBooks (Online) and Microsoft Office 365 (Excel, Word, Outlook) Familiarity with donor/auction management systems a plus (training available) Excellent attention to detail and organizational skills Ability to work with confidential information Strong team player with clear communication skills Physical Requirements
The Grant Halliburton Foundation accounting and administrative assistant must have the ability to spend time seated, the dexterity to perform computer keyboard functions, and the ability to lift to 15 pounds. The employee must have reliable transportation. This role is expected to be in the office. Specific days and hours will be set in advance of hiring based on mutual needs. FLSA: Non-Exempt – Part Time (20 hours a week) Reports to: Vice President of Finance and Operations Compensation: $25 - $30/hour – depending on experience About Grant Halliburton Foundation
Grant Halliburton Foundation was established in 2006 in memory of a Dallas teen who battled depression and bipolar disorder for several years before his suicide death at the age of 19. Over the past 19 years, the Foundation has provided mental health education, training, and support to more than 350,000 students, educators, parents, and professionals. The Foundation also offers help and support through HereForTexas.com and the Here For Texas Mental Health Navigation Line. These free community tools provide easy access for North Texans seeking information and resources for mental health and substance abuse. Learn more at GrantHalliburton.org. Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Grant Halliburton Foundation. Employment is based upon personal capabilities and qualifications without discrimination because of race, ethnicity, color, national origin, religion, age, sex, sexual orientation, gender identity, family status, disability, medical or genetic condition, or any other protected characteristic as established by law. Send cover letter and resume to diane@granthalliburton.org. Only submissions with cover letters will be reviewed. No calls, please!
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