The Church of Eleven22®
Accounts Payable Specialist
The Church of Eleven22®, Jacksonville, Florida, United States, 32290
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Accounts Payable Specialist
role at
The Church of Eleven22 The following description outlines the responsibilities, qualifications, and expectations for the position.
Description Job Title: Accounts Payable Specialist
Ministry/Department: Finance
Reports to: Accounting Manager
Status: Full-time, non-exempt, seasonal
Supervisory Role: No
Objective This position is responsible for processing, verifying and posting invoices in an accurate and timely manner. The Accounts Payable Specialist also reviews financial information and supports accounting control procedures for The Church of Eleven22, Hope’s Closet and The Retreat Center.
Key Responsibilities
Perform day-to-day activities such as processing, verifying and posting invoices, processing disbursements, auto drafts and other functions for church operations, Hope’s Closet retail and The Retreat Center
Answer vendor inquiries and reconcile vendor statements
Process and maintain 1099 statements
Support month-end close process
Ensure all invoices, expense reports and payment requests are processed before the close deadline
Assist with accruals for unpaid invoices and expense reports
Track and process recurring payments (e.g., rent, utilities) to ensure they are posted within the closing period
Review and process employee reimbursement requests for accuracy and completeness
Resolve accounting discrepancies and irregularities
Support daily operations of travel and expense accounting
Assist other team members and accounting projects as necessary
Provide guidance on accounts payable software and systems to other team members when needed
Assist in year-end financial preparation, ensuring all invoices are accounted for and documented appropriately
Support accounting controls and procedures
Ensure compliance with internal controls related to accounts payable processes (e.g., proper authorization and documentation of payments)
Maintain up-to-date documentation for accounts payable procedures and workflows
Regularly review vendor accounts for accuracy and correct any discrepancies in the system
Implement and support continuous improvement initiatives to streamline payment processes
Maintain proper segregation of duties in the accounts payable process to prevent errors and fraud
Review and update vendor profiles, ensuring tax forms (e.g., W-9s) and contact information are current
Support audit fieldwork requests
Provide supporting documentation for accounts payable transactions, including invoices, payment authorizations and vendor contracts
Assist in preparing reports or schedules for auditors as needed
Respond to auditor inquiries by providing detailed explanations of accounts payable processes and any variances
Ensure proper organization of records and supporting documentation for easy retrieval during audits
Maintain staff confidence and protect operations by keeping financial information confidential and restricted
Other duties as assigned
Competencies
Model The Church of Eleven22’s mission, vision and core values
Ability to maintain strict confidentiality
Ability to adapt to change
Strong proactive communication skills
Proficient in Microsoft Office programs and ability to learn new software
High integrity and ability to maintain restricted and confidential data
Strong communication and interpersonal skills with a customer service focus
Ability to build organizational relationships and anticipate needs
Exceptional organizational abilities and attention to detail
Excellent problem-solving skills
Ability to multitask and prioritize work effectively
Education and Experience
Associates degree preferred
1–3 years of accounting experience, with exposure to various concepts, practices and procedures within the field
Non-profit accounting experience preferred
Position Type/Expected Hours of Work This is a full-time, non-exempt, and seasonal position. Days and hours of work may vary based on the church’s needs.
The church has several big events, which may require staff attendance. These events are mandatory for all staff and may vary depending on the year’s vision.
Work Environment This job operates in a professional office environment and routinely uses standard office equipment.
Physical Demands This is largely a sedentary role; however, some filing is required and a certain amount of lifting may be involved.
Ministerial Exception The ministerial exception furthers the purposes of the First Amendment by barring legal claims against church bodies by staff who perform religious functions. Some staff may qualify; see handbook for details.
Code of Conduct
We live authenticity
We are gospel-centered and mission-focused
We are family
We are lifelong learners
We aim for excellence with zero excess
We choose to trust
We pray 1st and decide 2nd
We glorify God by honoring others
Our team unites under clear vision
We walk in humble confidence
EEO Statement The Church of Eleven22 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, age, sex, national origin, disability status, genetics, protected veteran status or any other characteristic protected by federal, state or local laws. The Church of Eleven22 reserves the right to discriminate on the basis of religion to the full extent permitted by law.
Job Details
Seniority level: Entry level
Employment type: Full-time
Job function: Accounting/Auditing and Finance
Industries: Religious Institutions
We are committed to helping candidates and forecast opportunities; referrals may increase your chances of interviewing.
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Accounts Payable Specialist
role at
The Church of Eleven22 The following description outlines the responsibilities, qualifications, and expectations for the position.
Description Job Title: Accounts Payable Specialist
Ministry/Department: Finance
Reports to: Accounting Manager
Status: Full-time, non-exempt, seasonal
Supervisory Role: No
Objective This position is responsible for processing, verifying and posting invoices in an accurate and timely manner. The Accounts Payable Specialist also reviews financial information and supports accounting control procedures for The Church of Eleven22, Hope’s Closet and The Retreat Center.
Key Responsibilities
Perform day-to-day activities such as processing, verifying and posting invoices, processing disbursements, auto drafts and other functions for church operations, Hope’s Closet retail and The Retreat Center
Answer vendor inquiries and reconcile vendor statements
Process and maintain 1099 statements
Support month-end close process
Ensure all invoices, expense reports and payment requests are processed before the close deadline
Assist with accruals for unpaid invoices and expense reports
Track and process recurring payments (e.g., rent, utilities) to ensure they are posted within the closing period
Review and process employee reimbursement requests for accuracy and completeness
Resolve accounting discrepancies and irregularities
Support daily operations of travel and expense accounting
Assist other team members and accounting projects as necessary
Provide guidance on accounts payable software and systems to other team members when needed
Assist in year-end financial preparation, ensuring all invoices are accounted for and documented appropriately
Support accounting controls and procedures
Ensure compliance with internal controls related to accounts payable processes (e.g., proper authorization and documentation of payments)
Maintain up-to-date documentation for accounts payable procedures and workflows
Regularly review vendor accounts for accuracy and correct any discrepancies in the system
Implement and support continuous improvement initiatives to streamline payment processes
Maintain proper segregation of duties in the accounts payable process to prevent errors and fraud
Review and update vendor profiles, ensuring tax forms (e.g., W-9s) and contact information are current
Support audit fieldwork requests
Provide supporting documentation for accounts payable transactions, including invoices, payment authorizations and vendor contracts
Assist in preparing reports or schedules for auditors as needed
Respond to auditor inquiries by providing detailed explanations of accounts payable processes and any variances
Ensure proper organization of records and supporting documentation for easy retrieval during audits
Maintain staff confidence and protect operations by keeping financial information confidential and restricted
Other duties as assigned
Competencies
Model The Church of Eleven22’s mission, vision and core values
Ability to maintain strict confidentiality
Ability to adapt to change
Strong proactive communication skills
Proficient in Microsoft Office programs and ability to learn new software
High integrity and ability to maintain restricted and confidential data
Strong communication and interpersonal skills with a customer service focus
Ability to build organizational relationships and anticipate needs
Exceptional organizational abilities and attention to detail
Excellent problem-solving skills
Ability to multitask and prioritize work effectively
Education and Experience
Associates degree preferred
1–3 years of accounting experience, with exposure to various concepts, practices and procedures within the field
Non-profit accounting experience preferred
Position Type/Expected Hours of Work This is a full-time, non-exempt, and seasonal position. Days and hours of work may vary based on the church’s needs.
The church has several big events, which may require staff attendance. These events are mandatory for all staff and may vary depending on the year’s vision.
Work Environment This job operates in a professional office environment and routinely uses standard office equipment.
Physical Demands This is largely a sedentary role; however, some filing is required and a certain amount of lifting may be involved.
Ministerial Exception The ministerial exception furthers the purposes of the First Amendment by barring legal claims against church bodies by staff who perform religious functions. Some staff may qualify; see handbook for details.
Code of Conduct
We live authenticity
We are gospel-centered and mission-focused
We are family
We are lifelong learners
We aim for excellence with zero excess
We choose to trust
We pray 1st and decide 2nd
We glorify God by honoring others
Our team unites under clear vision
We walk in humble confidence
EEO Statement The Church of Eleven22 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, age, sex, national origin, disability status, genetics, protected veteran status or any other characteristic protected by federal, state or local laws. The Church of Eleven22 reserves the right to discriminate on the basis of religion to the full extent permitted by law.
Job Details
Seniority level: Entry level
Employment type: Full-time
Job function: Accounting/Auditing and Finance
Industries: Religious Institutions
We are committed to helping candidates and forecast opportunities; referrals may increase your chances of interviewing.
#J-18808-Ljbffr