Aston Carter
Accounts Payable Specialist (Contract to Hire)
We are currently hiring for an Accounts Payable Specialist!
As an Accounts Payable Specialist, you will be responsible for auditing vendor invoices by verifying them against purchase orders and packing slips, investigating discrepancies, and entering approved vouchers into the accounting system. You will also reconcile and post accounts payable batches within the accounting platform, process field service expense reports, and manage purchase order line items for vendor shipments delivered directly to customers.
Responsibilities
Audit vendor invoices against purchase orders and packing slips.
Investigate discrepancies and enter approved vouchers into the accounting system.
Reconcile and post accounts payable batches within the accounting platform.
Process field service expense reports and allocate them to job costs.
Manage purchase order line items for vendor shipments delivered directly to customers.
Reconcile weekly UPS invoices and record them in the accounting system.
Handle monthly American Express statements by reviewing and allocating to job costs.
Review and process LTL freight invoices into the accounting system.
Process utility invoices for multiple sites.
Provide transactional support to purchasing department staff.
Print accounts payable checks and obtain authorized signatures.
Maintain and replenish the petty cash fund.
Process new customer credit applications for Controller review.
Organize and maintain customer documentation, including credit applications and W-9 forms.
Create job entries in the expense tracking system for accurate job cost allocation.
Upload shipping documentation to the centralized multi-site tracking system.
Prepare, process, and post progress billings in the accounting system.
Collect, attach, and scan packing slips to customer invoices for accounts receivable.
Apply and post customer payments to the accounting system and the bank.
Support month-end and year-end closing activities.
Work Environment You will be working in a dynamic team of four, including a manager. The role requires in-office presence four days a week, fostering a collaborative and engaging work environment.
Job Type & Location This is a Contract to Hire position based out of Jacksonville, Florida.
Pay And Benefits The pay range for this position is $23.00 - $25.00/hr.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Oct 30, 2025.
Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Responsibilities
Audit vendor invoices against purchase orders and packing slips.
Investigate discrepancies and enter approved vouchers into the accounting system.
Reconcile and post accounts payable batches within the accounting platform.
Process field service expense reports and allocate them to job costs.
Manage purchase order line items for vendor shipments delivered directly to customers.
Reconcile weekly UPS invoices and record them in the accounting system.
Handle monthly American Express statements by reviewing and allocating to job costs.
Review and process LTL freight invoices into the accounting system.
Process utility invoices for multiple sites.
Provide transactional support to purchasing department staff.
Print accounts payable checks and obtain authorized signatures.
Maintain and replenish the petty cash fund.
Process new customer credit applications for Controller review.
Organize and maintain customer documentation, including credit applications and W-9 forms.
Create job entries in the expense tracking system for accurate job cost allocation.
Upload shipping documentation to the centralized multi-site tracking system.
Prepare, process, and post progress billings in the accounting system.
Collect, attach, and scan packing slips to customer invoices for accounts receivable.
Apply and post customer payments to the accounting system and the bank.
Support month-end and year-end closing activities.
Work Environment You will be working in a dynamic team of four, including a manager. The role requires in-office presence four days a week, fostering a collaborative and engaging work environment.
Job Type & Location This is a Contract to Hire position based out of Jacksonville, Florida.
Pay And Benefits The pay range for this position is $23.00 - $25.00/hr.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Oct 30, 2025.
Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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