Armor Security and Protection Inc.
Front Office Administrator
Armor Security and Protection Inc., Rochester, New York, United States
Overview
We are seeking a highly organized and detail-oriented
Front Office Administrator
to provide administrative support across the organization, with a primary focus on
Accounts Receivable (AR)
and
Human Resources (HR)
functions. This role plays a key part in ensuring smooth front office operations, maintaining accurate records, and delivering professional support to both internal teams and external clients. Key Responsibilities
Accounts Receivable Support
Invoice Processing:
Enter invoices accurately into the accounting system and verify payment details. Payment Tracking:
Monitor incoming payments, apply them to customer accounts, and assist with bank reconciliations. Billing Discrepancy Resolution:
Investigate and resolve billing disputes or discrepancies. Customer Communication:
Respond to billing inquiries and follow up on outstanding payments professionally.
Human Resources Support
Employee Onboarding:
Assist with onboarding tasks such as paperwork, orientation, and providing basic HR information. HR Records:
Maintain up-to-date and confidential employee records including benefits, contact info, and documentation. Administrative HR Support:
Handle general support duties for HR including phone calls, calendar coordination, and correspondence.
General Administrative Support
Front Desk Management:
Greet visitors, answer phone calls, and manage the main reception area. Office Operations:
Order supplies, monitor inventory, and ensure the office is organized and well-maintained. Special Projects:
Provide support on ad-hoc projects and tasks across departments as needed.
Key Skills & Qualifications
Strong attention to detail and accuracy. Excellent verbal and written communication skills. Customer service mindset with professionalism in handling inquiries. Proficiency in accounting and HR software, along with Microsoft Office Suite (Excel, Outlook, Word). Ability to multitask, prioritize, and manage time effectively in a fast-paced environment. Prior experience in administrative, AR, or HR support roles is preferred. Education & Experience
High School Diploma or equivalent required 2+ years of experience in administrative support, accounting, or human resources roles preferred. Seniority level
Entry level Employment type
Full-time Industries
Security and Investigations Location: Rochester, New York Metropolitan Area Salary: $20.00-$28.00
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We are seeking a highly organized and detail-oriented
Front Office Administrator
to provide administrative support across the organization, with a primary focus on
Accounts Receivable (AR)
and
Human Resources (HR)
functions. This role plays a key part in ensuring smooth front office operations, maintaining accurate records, and delivering professional support to both internal teams and external clients. Key Responsibilities
Accounts Receivable Support
Invoice Processing:
Enter invoices accurately into the accounting system and verify payment details. Payment Tracking:
Monitor incoming payments, apply them to customer accounts, and assist with bank reconciliations. Billing Discrepancy Resolution:
Investigate and resolve billing disputes or discrepancies. Customer Communication:
Respond to billing inquiries and follow up on outstanding payments professionally.
Human Resources Support
Employee Onboarding:
Assist with onboarding tasks such as paperwork, orientation, and providing basic HR information. HR Records:
Maintain up-to-date and confidential employee records including benefits, contact info, and documentation. Administrative HR Support:
Handle general support duties for HR including phone calls, calendar coordination, and correspondence.
General Administrative Support
Front Desk Management:
Greet visitors, answer phone calls, and manage the main reception area. Office Operations:
Order supplies, monitor inventory, and ensure the office is organized and well-maintained. Special Projects:
Provide support on ad-hoc projects and tasks across departments as needed.
Key Skills & Qualifications
Strong attention to detail and accuracy. Excellent verbal and written communication skills. Customer service mindset with professionalism in handling inquiries. Proficiency in accounting and HR software, along with Microsoft Office Suite (Excel, Outlook, Word). Ability to multitask, prioritize, and manage time effectively in a fast-paced environment. Prior experience in administrative, AR, or HR support roles is preferred. Education & Experience
High School Diploma or equivalent required 2+ years of experience in administrative support, accounting, or human resources roles preferred. Seniority level
Entry level Employment type
Full-time Industries
Security and Investigations Location: Rochester, New York Metropolitan Area Salary: $20.00-$28.00
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