Kimball, Tirey & St. John LLP
Overview
Administrative Assistant (BREG)
We are an established real estate law firm with offices across California. Our Concord office is looking for an Administrative Assistant to join our fast-paced team. If chosen as the successful candidate, you will be responsible for providing administrative support for the Business Real Estate Group, with efficient and timely production of all requested work product to ensure that clients are provided the highest level of service.
About Us: With over 45 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.
Responsibilities
Provide high-volume overall administrative assistance to staff and attorneys
Assist with case intake process, ensuring that all information related to new cases is present and accurate
Review new case documents and correspondence for detail-oriented, specific information
Handle the opening of new matters
Communicate with the courts, vendors, and clients
Run conflicts checks reports
Assist with documents to be mailed
Scan, save, and set up new file documents into document management system
Prepare retainer agreements and conflict waivers
Assist with closing files
Perform extensive data entry with a high level of accuracy
Prepare and edit pre-bills and invoices, coordinating with the Accounting department to ensure accurate billing information is added to the case management system
Perform other miscellaneous clerical and/or administrative tasks as needed by the department
Qualifications
Strong organizational skills and ability to multi-task
Ability to manage a high-volume workload
Professional communications skills via telephone and email
High attention to detail and sense of urgency
Typing speed of 50+ wpm
Knowledge of basic office equipment and procedures (copiers, fax machine, scanner, filing)
Versatile computer skills including Microsoft Office - ProLaw or other case management system a plus
Preferred Qualifications
1+ years working as an administrative assistant
Previous experience in a law firm
Experience using NetDocuments
Schedule Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday. We currently offer an in-office/hybrid work model for select positions within the Firm. New hire employees who are offered a hybrid schedule will complete their onboarding and training in-office as deemed necessary for the position by the firm before transitioning to a hybrid schedule, subject to approval by their supervisor.
Compensation $23-$28/hour DOE
Why Work for Us? Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, disability insurance, 401(k), paid vacation, and sick time.
Application Process Candidates who meet the criteria for the position will be contacted for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.
We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Job Function
Administrative
Industries
Law Practice
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We are an established real estate law firm with offices across California. Our Concord office is looking for an Administrative Assistant to join our fast-paced team. If chosen as the successful candidate, you will be responsible for providing administrative support for the Business Real Estate Group, with efficient and timely production of all requested work product to ensure that clients are provided the highest level of service.
About Us: With over 45 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.
Responsibilities
Provide high-volume overall administrative assistance to staff and attorneys
Assist with case intake process, ensuring that all information related to new cases is present and accurate
Review new case documents and correspondence for detail-oriented, specific information
Handle the opening of new matters
Communicate with the courts, vendors, and clients
Run conflicts checks reports
Assist with documents to be mailed
Scan, save, and set up new file documents into document management system
Prepare retainer agreements and conflict waivers
Assist with closing files
Perform extensive data entry with a high level of accuracy
Prepare and edit pre-bills and invoices, coordinating with the Accounting department to ensure accurate billing information is added to the case management system
Perform other miscellaneous clerical and/or administrative tasks as needed by the department
Qualifications
Strong organizational skills and ability to multi-task
Ability to manage a high-volume workload
Professional communications skills via telephone and email
High attention to detail and sense of urgency
Typing speed of 50+ wpm
Knowledge of basic office equipment and procedures (copiers, fax machine, scanner, filing)
Versatile computer skills including Microsoft Office - ProLaw or other case management system a plus
Preferred Qualifications
1+ years working as an administrative assistant
Previous experience in a law firm
Experience using NetDocuments
Schedule Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday. We currently offer an in-office/hybrid work model for select positions within the Firm. New hire employees who are offered a hybrid schedule will complete their onboarding and training in-office as deemed necessary for the position by the firm before transitioning to a hybrid schedule, subject to approval by their supervisor.
Compensation $23-$28/hour DOE
Why Work for Us? Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, disability insurance, 401(k), paid vacation, and sick time.
Application Process Candidates who meet the criteria for the position will be contacted for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.
We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Job Function
Administrative
Industries
Law Practice
Referrals increase your chances of interviewing at Kimball, Tirey & St. John LLP by 2x
Get notified about new Administrative Assistant jobs in Concord, CA.
#J-18808-Ljbffr