Associations West
Accounting, Payroll and Benefits Specialist
Associations West, Sacramento, California, United States, 95828
Position Summary
The Accounting, Payroll and Benefits Specialist will be a key member of our team, working closely with the Executive Director, Management Committee, and staff to perform assigned duties across a variety of payroll, accounts payable, financial accounting and record keeping, annual budget preparation, and employee benefits functions.
Responsibilities
Daily: Create pdf of daily deposits, enter deposit transactions and post pdf to appropriate file folder until matched to bank transaction. Create pdf of vendor invoices, enter invoices in QuickBooks and get in to pay status for the Executive Director to process checks (weekly check runs). Make sure pdf flows through appropriate directories and folder. Review and approve cash transactions.
Weekly: Take scanned check files from Executive Director and create individual files for each check and put in to appropriate directory and folder.
Monthly: Download Bank Statement; Download Credit Card Statement and transactions, code and upload transactions to QB; Download Morgan Stanley statement and enter journal entry for the monthly transactions for interest and CD updates; Send statements to authorized third party for reconciliation, put reconciliation reports for bank, credit card and Morgan Stanley into appropriate directory folder; Reconcile the deposit/advance account and enter monthly journal entry; Review fixed asset account and enter monthly journal entry; Run PAC report for review and enter for payment by the 5th; Make sure all profit and loss transactions are assigned a class code; Create financial reporting package for distribution to the Management Committee by the 15th of each month; Review all balance sheet accounts for appropriate balances and accruals.
Payroll: Collect semi-monthly time reporting and process payroll; Review tax payments and balances for appropriateness; Process simple IRA remittances to Capital Group.
Human Resources: Deliver new hire packages to new employees, create directory and store pdfs of this paperwork; Update beginning of year sick and vacation accruals; Set up new employees in QuickBooks.
Annual and Ad Hoc: Property tax filings; CA Statement of information filing (bi-annually); Work with outside accountants for tax preparation; Work with outside accounts for audited/reviewed financials, as necessary; Insurance audits and annual renewal review with Executive Director; Benefits renewal reviews with Executive Director; Prepare Treasurer reports for Board of Director meetings, available for meetings as necessary; Budget preparation; Equipment lease reviews and monitoring; Work with property management for building issues.
Qualifications Minimum 5 years of experience working with payroll, accounts receivable, and accounts payable. Associate or Bachelor's degree in accounting, business management, or related financial field preferred.
Schedule and Pay Full-time, Monday to Friday 9:00 a.m. to 5:00 p.m. Pay $95,000 to $110,000 per year DOE. Benefits include Medical, Dental, Vision, Simple IRA.
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Responsibilities
Daily: Create pdf of daily deposits, enter deposit transactions and post pdf to appropriate file folder until matched to bank transaction. Create pdf of vendor invoices, enter invoices in QuickBooks and get in to pay status for the Executive Director to process checks (weekly check runs). Make sure pdf flows through appropriate directories and folder. Review and approve cash transactions.
Weekly: Take scanned check files from Executive Director and create individual files for each check and put in to appropriate directory and folder.
Monthly: Download Bank Statement; Download Credit Card Statement and transactions, code and upload transactions to QB; Download Morgan Stanley statement and enter journal entry for the monthly transactions for interest and CD updates; Send statements to authorized third party for reconciliation, put reconciliation reports for bank, credit card and Morgan Stanley into appropriate directory folder; Reconcile the deposit/advance account and enter monthly journal entry; Review fixed asset account and enter monthly journal entry; Run PAC report for review and enter for payment by the 5th; Make sure all profit and loss transactions are assigned a class code; Create financial reporting package for distribution to the Management Committee by the 15th of each month; Review all balance sheet accounts for appropriate balances and accruals.
Payroll: Collect semi-monthly time reporting and process payroll; Review tax payments and balances for appropriateness; Process simple IRA remittances to Capital Group.
Human Resources: Deliver new hire packages to new employees, create directory and store pdfs of this paperwork; Update beginning of year sick and vacation accruals; Set up new employees in QuickBooks.
Annual and Ad Hoc: Property tax filings; CA Statement of information filing (bi-annually); Work with outside accountants for tax preparation; Work with outside accounts for audited/reviewed financials, as necessary; Insurance audits and annual renewal review with Executive Director; Benefits renewal reviews with Executive Director; Prepare Treasurer reports for Board of Director meetings, available for meetings as necessary; Budget preparation; Equipment lease reviews and monitoring; Work with property management for building issues.
Qualifications Minimum 5 years of experience working with payroll, accounts receivable, and accounts payable. Associate or Bachelor's degree in accounting, business management, or related financial field preferred.
Schedule and Pay Full-time, Monday to Friday 9:00 a.m. to 5:00 p.m. Pay $95,000 to $110,000 per year DOE. Benefits include Medical, Dental, Vision, Simple IRA.
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