CFS
Senior Accounts Payable Specialist – CFS
Base pay range $45,760.00/yr - $54,080.00/yr
$22.00-$26.00/hour
Fully Onsite | Maitland, FL
About the Company This commercial HVACR service provider has been a trusted name in the industry for over 30 years, delivering innovative heating, ventilation, air conditioning, and refrigeration solutions to clients nationwide. Known for their customer-first mindset and commitment to reliability, they help organizations modernize infrastructure, improve energy efficiency, and stay ahead of changing technology and compliance standards.
About the Senior Accounts Payable Specialist Role The Senior Accounts Payable Specialist plays a vital role on the finance team, responsible for managing high-volume invoice processing, leading complex reconciliations, and ensuring compliance with tax documentation requirements. This position is ideal for a seasoned AP professional who brings strong attention to detail, a proactive mindset, and extensive experience with W-9s, 1099s, and vendor account management.
Key Responsibilities
Process 500–700 invoices weekly across multiple entities, ensuring accuracy and timely entry
Lead weekly vendor payment runs and maintain clear documentation of disbursements
Perform detailed reconciliations of vendor accounts, resolving discrepancies and maintaining clean ledgers
Manage vendor onboarding and maintain accurate vendor master records, including the collection and verification of W-9 forms
Oversee the year-end 1099 reporting process, ensuring full compliance and timely submission
Act as primary liaison for vendor inquiries, ensuring prompt and professional resolution
Support internal teams by troubleshooting invoice/payment issues and providing financial data as needed
Maintain AP inbox: review and route invoices for approval, respond to vendor questions, and scan/upload documents
Provide mentorship or support to junior AP staff, sharing best practices and ensuring process consistency
Collaborate with finance leadership to support audits, month-end close, and continuous process improvements
Preferred Qualifications
4+ years of full-cycle accounts payable experience, ideally in a high-volume, multi-entity environment
Strong knowledge of W-9/1099 requirements and experience with year-end reporting
Proficiency in Excel (including VLOOKUPs and pivot tables)
Familiarity with Sampro or AS400 systems is a plus
Proven ability to manage reconciliations, track variances, and maintain vendor relationships
Strong communication and organizational skills
Ability to work independently and take ownership of AP processes
Applicants must be authorized to work in the United States without sponsorship.
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$22.00-$26.00/hour
Fully Onsite | Maitland, FL
About the Company This commercial HVACR service provider has been a trusted name in the industry for over 30 years, delivering innovative heating, ventilation, air conditioning, and refrigeration solutions to clients nationwide. Known for their customer-first mindset and commitment to reliability, they help organizations modernize infrastructure, improve energy efficiency, and stay ahead of changing technology and compliance standards.
About the Senior Accounts Payable Specialist Role The Senior Accounts Payable Specialist plays a vital role on the finance team, responsible for managing high-volume invoice processing, leading complex reconciliations, and ensuring compliance with tax documentation requirements. This position is ideal for a seasoned AP professional who brings strong attention to detail, a proactive mindset, and extensive experience with W-9s, 1099s, and vendor account management.
Key Responsibilities
Process 500–700 invoices weekly across multiple entities, ensuring accuracy and timely entry
Lead weekly vendor payment runs and maintain clear documentation of disbursements
Perform detailed reconciliations of vendor accounts, resolving discrepancies and maintaining clean ledgers
Manage vendor onboarding and maintain accurate vendor master records, including the collection and verification of W-9 forms
Oversee the year-end 1099 reporting process, ensuring full compliance and timely submission
Act as primary liaison for vendor inquiries, ensuring prompt and professional resolution
Support internal teams by troubleshooting invoice/payment issues and providing financial data as needed
Maintain AP inbox: review and route invoices for approval, respond to vendor questions, and scan/upload documents
Provide mentorship or support to junior AP staff, sharing best practices and ensuring process consistency
Collaborate with finance leadership to support audits, month-end close, and continuous process improvements
Preferred Qualifications
4+ years of full-cycle accounts payable experience, ideally in a high-volume, multi-entity environment
Strong knowledge of W-9/1099 requirements and experience with year-end reporting
Proficiency in Excel (including VLOOKUPs and pivot tables)
Familiarity with Sampro or AS400 systems is a plus
Proven ability to manage reconciliations, track variances, and maintain vendor relationships
Strong communication and organizational skills
Ability to work independently and take ownership of AP processes
Applicants must be authorized to work in the United States without sponsorship.
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