Big Brothers Big Sisters of America
Accounts Receivable Specialist
Big Brothers Big Sisters of America, Tampa, Florida, us, 33646
Overview
Join to apply for the
Accounts Receivable Specialist
role at
Big Brothers Big Sisters of America . Location: Tampa, Florida (Hybrid). FLSA Status: Full Time, Non-Exempt/Hourly. Travel:
Position Purpose
The Accounts Receivable Specialist reports to the Manager of Financial Operations and plays a key role in maintaining the organization’s cash flow by managing invoices, collections, and payment applications with precision and efficiency. This role requires strong attention to detail, analytical problem-solving skills, and a customer service mindset to resolve billing issues and maintain accurate account records. The ideal candidate is a collaborative team player who can work independently to meet deadlines, engage with the agency network, and support continuous process improvements. The position requires discretion in handling direct communications with Big Brothers Big Sisters agencies, guiding them to appropriate solutions regarding receivables resolution, payment arrangements, and providing technical support. Location : Tampa, Florida (Hybrid) Education & Related Work Experience Education Level:
Associate or bachelor’s degree in Accounting, or equivalent experience preferred. Years of Related Work Experience:
2-5 years of experience in accounting or finance in a non-profit or related field. Responsibilities
Record monthly, quarterly, and annual invoices for Agency dues and Technology license fees. Track agency payments of Agency dues and Technology fees, reporting this data monthly to the Agency Growth Team and other organizational departments as requested. Deposit checks received at the National office weekly, ensuring deposits are made to the correct account with regard to restrictions (if located in Tampa, FL). Reconcile weekly giving with Resource Development department records as well as with bank account balances to ensure all data is captured accurately and timely. Record deposits via accounts receivable or cash receipt entries into the accounting system weekly for deposits made at the National office and through various online platforms. Create, review, and distribute monthly invoices and/or statements to agencies. Monitor the accounting department email inboxes and respond to agency inquiries on payments, invoices, or other receivable-related issues with discretion and professionalism. Independently review A/R aging reports to detect overpayments or flag agencies for collections concerns, subject to manager review. Engage with the Agency Growth Services department to communicate with agencies who experience collection issues. Collect outstanding receivables owed and apply finance charges to accounts where applicable. Prepare monthly balance sheet reconciliations and ensure that the AR subledger is in balance with the General Ledger. Maintain accurate customer records, credit memos, and payment history. Support process improvements to streamline collections and general accounts receivable activities. Other duties as assigned. Culture
Demonstrate commitment to BBBSA’s shared leadership competencies and organizational values. Provide consistent follow-up regarding assigned projects and after meetings. Cultivate an environment where all team members feel valued, included, and empowered to achieve their potential. Manage related and other duties as assigned in support of department and business needs. Our Commitment & Equal Opportunity
At Big Brothers Big Sisters of America, we recognize, affirm, and celebrate the backgrounds, lives, and experiences of all stakeholders. We foster an environment where all people can be their best selves, ensuring every voice is heard and honored. BBBSA provides equal employment opportunities to all qualified individuals without regard to race, creed, color, citizenship, religion, national origin, age, sex, familial or marital status, pregnancy, military or veteran status, sexual orientation, gender identity or expression, genetic information, disability, or any other legally-protected status in accordance with applicable laws. Employees must be able to perform all essential job functions, with or without reasonable accommodation (Americans with Disabilities Act). Job Details
Seniority level
Mid-Senior level Employment type
Full-time Job function
Accounting/Auditing and Finance Industries
Non-profit Organizations We’re unlocking community knowledge and insights; this description reflects general duties and may be updated as needed to meet organizational needs.
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Join to apply for the
Accounts Receivable Specialist
role at
Big Brothers Big Sisters of America . Location: Tampa, Florida (Hybrid). FLSA Status: Full Time, Non-Exempt/Hourly. Travel:
Position Purpose
The Accounts Receivable Specialist reports to the Manager of Financial Operations and plays a key role in maintaining the organization’s cash flow by managing invoices, collections, and payment applications with precision and efficiency. This role requires strong attention to detail, analytical problem-solving skills, and a customer service mindset to resolve billing issues and maintain accurate account records. The ideal candidate is a collaborative team player who can work independently to meet deadlines, engage with the agency network, and support continuous process improvements. The position requires discretion in handling direct communications with Big Brothers Big Sisters agencies, guiding them to appropriate solutions regarding receivables resolution, payment arrangements, and providing technical support. Location : Tampa, Florida (Hybrid) Education & Related Work Experience Education Level:
Associate or bachelor’s degree in Accounting, or equivalent experience preferred. Years of Related Work Experience:
2-5 years of experience in accounting or finance in a non-profit or related field. Responsibilities
Record monthly, quarterly, and annual invoices for Agency dues and Technology license fees. Track agency payments of Agency dues and Technology fees, reporting this data monthly to the Agency Growth Team and other organizational departments as requested. Deposit checks received at the National office weekly, ensuring deposits are made to the correct account with regard to restrictions (if located in Tampa, FL). Reconcile weekly giving with Resource Development department records as well as with bank account balances to ensure all data is captured accurately and timely. Record deposits via accounts receivable or cash receipt entries into the accounting system weekly for deposits made at the National office and through various online platforms. Create, review, and distribute monthly invoices and/or statements to agencies. Monitor the accounting department email inboxes and respond to agency inquiries on payments, invoices, or other receivable-related issues with discretion and professionalism. Independently review A/R aging reports to detect overpayments or flag agencies for collections concerns, subject to manager review. Engage with the Agency Growth Services department to communicate with agencies who experience collection issues. Collect outstanding receivables owed and apply finance charges to accounts where applicable. Prepare monthly balance sheet reconciliations and ensure that the AR subledger is in balance with the General Ledger. Maintain accurate customer records, credit memos, and payment history. Support process improvements to streamline collections and general accounts receivable activities. Other duties as assigned. Culture
Demonstrate commitment to BBBSA’s shared leadership competencies and organizational values. Provide consistent follow-up regarding assigned projects and after meetings. Cultivate an environment where all team members feel valued, included, and empowered to achieve their potential. Manage related and other duties as assigned in support of department and business needs. Our Commitment & Equal Opportunity
At Big Brothers Big Sisters of America, we recognize, affirm, and celebrate the backgrounds, lives, and experiences of all stakeholders. We foster an environment where all people can be their best selves, ensuring every voice is heard and honored. BBBSA provides equal employment opportunities to all qualified individuals without regard to race, creed, color, citizenship, religion, national origin, age, sex, familial or marital status, pregnancy, military or veteran status, sexual orientation, gender identity or expression, genetic information, disability, or any other legally-protected status in accordance with applicable laws. Employees must be able to perform all essential job functions, with or without reasonable accommodation (Americans with Disabilities Act). Job Details
Seniority level
Mid-Senior level Employment type
Full-time Job function
Accounting/Auditing and Finance Industries
Non-profit Organizations We’re unlocking community knowledge and insights; this description reflects general duties and may be updated as needed to meet organizational needs.
#J-18808-Ljbffr