Russell Marine LLC
Russell Marine LLC is an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status. If you require special assistance or accommodation when seeking employment with Russell Marine, LLC, please contact Human Resources at hr.jobs@russellmarinellc.com.
Overview
Summary: As an Accounts Payable Specialist, this position manages the accounts payable process at Russell Marine, LLC, including processing invoices, monitoring transactions, and ensuring accuracy. The role involves distributing invoices for approval, generating reports, and maintaining accounting records to ensure compliance and financial accuracy. Responsibilities
Process accounts payable in compliance with financial policies and procedures, ensuring accurate and timely payments. This includes coding invoices, vouchers, expense reports, and check requests, and performing daily financial transactions such as verifying, classifying, computing, posting, and recording data. Research and resolve invoice discrepancies by coordinating with vendors and internal departments; monitor accounts to ensure payments are current and address overdue balances and discrepancies. Prepare and execute check runs, post transactions to journals, ledgers, and financial records, and assist with month-end close to ensure accurate reporting. Respond to vendor inquiries, provide support to resolve payable-related concerns, and provide supporting documentation for audits to ensure compliance with audit requirements. Maintain accurate financial records, uphold confidentiality, reconcile monthly credit card statements, and collaborate with cross-functional teams to streamline accounts payable processes and improve efficiency. Perform other related duties as assigned. Qualifications
Required Qualifications
Education: High school diploma or equivalent; valid driver’s license. Experience: Two (2) years of experience in Accounts Payable (A/P). Knowledge/Skills/Abilities: Basic accounting principles, ability to code G/L accounts, advanced proficiency in Microsoft Office (Excel with V-lookup, Pivot, and related functions); able to prioritize multiple assignments and meet deadlines; strong written and verbal English communication; ability to build positive partnerships and work collaboratively. Preferred Qualifications
Certification: Associate’s degree in accounting or related field; Certified Accounts Payable Professional (CAPP). Experience: Five (5) years of A/P experience within the construction industry. Knowledge/Skills/Abilities: Bilingual in Spanish; familiarity with Sage Construction and Real Estate (CRE) Payroll system; thorough knowledge of construction taxes and retainage. Working Conditions
The individual must be able to perform the job’s essential functions with or without reasonable workplace accommodation. The individual may be required to work long hours and/or weekends. The individual may occasionally be required to stand, stoop, bend, crouch, kneel, climb, or sit for long periods. The individual will operate in a clerical office setting and routinely use standard office equipment. The individual may perform repetitive movements with feet, shoulders, arms, wrists, hands, and back. Please note:
This job description is not designed to cover all activities, duties, or responsibilities required of the employee; duties may change at any time, with or without notice. Russell Marine, LLC is committed to safety and expects employees to observe all safety responsibilities in workplace safety training and to report unsafe conditions. Employment is at-will. Seniority level
Mid-Senior level Employment type
Full-time Job function
Accounting/Auditing and Finance Industries
Construction
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Summary: As an Accounts Payable Specialist, this position manages the accounts payable process at Russell Marine, LLC, including processing invoices, monitoring transactions, and ensuring accuracy. The role involves distributing invoices for approval, generating reports, and maintaining accounting records to ensure compliance and financial accuracy. Responsibilities
Process accounts payable in compliance with financial policies and procedures, ensuring accurate and timely payments. This includes coding invoices, vouchers, expense reports, and check requests, and performing daily financial transactions such as verifying, classifying, computing, posting, and recording data. Research and resolve invoice discrepancies by coordinating with vendors and internal departments; monitor accounts to ensure payments are current and address overdue balances and discrepancies. Prepare and execute check runs, post transactions to journals, ledgers, and financial records, and assist with month-end close to ensure accurate reporting. Respond to vendor inquiries, provide support to resolve payable-related concerns, and provide supporting documentation for audits to ensure compliance with audit requirements. Maintain accurate financial records, uphold confidentiality, reconcile monthly credit card statements, and collaborate with cross-functional teams to streamline accounts payable processes and improve efficiency. Perform other related duties as assigned. Qualifications
Required Qualifications
Education: High school diploma or equivalent; valid driver’s license. Experience: Two (2) years of experience in Accounts Payable (A/P). Knowledge/Skills/Abilities: Basic accounting principles, ability to code G/L accounts, advanced proficiency in Microsoft Office (Excel with V-lookup, Pivot, and related functions); able to prioritize multiple assignments and meet deadlines; strong written and verbal English communication; ability to build positive partnerships and work collaboratively. Preferred Qualifications
Certification: Associate’s degree in accounting or related field; Certified Accounts Payable Professional (CAPP). Experience: Five (5) years of A/P experience within the construction industry. Knowledge/Skills/Abilities: Bilingual in Spanish; familiarity with Sage Construction and Real Estate (CRE) Payroll system; thorough knowledge of construction taxes and retainage. Working Conditions
The individual must be able to perform the job’s essential functions with or without reasonable workplace accommodation. The individual may be required to work long hours and/or weekends. The individual may occasionally be required to stand, stoop, bend, crouch, kneel, climb, or sit for long periods. The individual will operate in a clerical office setting and routinely use standard office equipment. The individual may perform repetitive movements with feet, shoulders, arms, wrists, hands, and back. Please note:
This job description is not designed to cover all activities, duties, or responsibilities required of the employee; duties may change at any time, with or without notice. Russell Marine, LLC is committed to safety and expects employees to observe all safety responsibilities in workplace safety training and to report unsafe conditions. Employment is at-will. Seniority level
Mid-Senior level Employment type
Full-time Job function
Accounting/Auditing and Finance Industries
Construction
#J-18808-Ljbffr