University of Wyoming
Accounting Associate, Senior - Engineering & Physical Sciences Deans Office
University of Wyoming, Laramie, Wyoming, United States, 82057
JOB TITLE
Accounting Associate, Senior
JOB PURPOSE Provide financial and human resources support to the departments of Chemistry and Physics and Astronomy. Responsible for the department’s accounts payable and receivables, payroll and human resource functions. Provide project/grant accounting support for departments. Serve as a resource for the CEPS personnel regarding UW regulations and policies. Serve as primary backup for the college's department accounting personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for the departments’ accounts payable and receivables, payroll and human resources functions. Prepare all accounts payable documents including purchase orders, payment requests, travel vouchers, and IDTs for both academic and research support. Serve as the reconciler on all department P-Cards. Prepare and initiate all Foundation payment requests and transfers. Work in collaboration with Business Manager and Assistant Director, Business Operations concerning funding and support. Initiate contracts or statement of work, and lead negotiations of vendor Terms and Conditions when needed for the purchase of goods and service. Serve as a resource for college staff and faculty in interpreting university and college policies and procedures for financial operations. Maintain accurate financial databases (QuickBooks) and filing systems (electronic and paper). Serve as the primary backup for all of the college’s accounting personnel. Complete special projects as assigned.
Responsible for payroll and human resources for the departments, preparing and processing payroll and related forms for all faculty, academic professionals, staff, graduate students and hourly employees. Prepare payroll adjustments/expenditure corrections when necessary to maintain budget accuracy. Serve as the resource for immigration issues. Serves as a staff resource for overtime, compensatory time and VSL balances. Maintain confidential personnel files in a secured file cabinet.
Serve as the primary financial and human resources person for research and project/grants for departments. Coordinate the accounting, personnel management, financial reporting to PIs and compliance issues including Export Control. Initiate contracts or statement of work, and lead negotiations of vendor Terms and Conditions when needed for the purchase of goods and service.
Assist Business Manager with research, analysis, and compilation of data for required reports, such as annual budget meetings and department annual report. Serve as primary backup for CEPS Business Office personnel.
SUPPLEMENTAL FUNCTIONS
Serve on college and university committees as appropriate
COMPETENCIES
Analysis/Problem Identification
Consistency
Quality Orientation
Attention to Detail
Technical/Professional Knowledge
Integrity
MINIMUM QUALIFICATIONS Education:
Associate’s degree in accounting or related field or equivalent combination of education and work experience
Experience:
1 year work-related experience
DESIRED QUALIFICATIONS
Excellent interpersonal, verbal and written communication skills
Accounts payable and receivable experience
Experience with payroll and Human Resources functions
Experience working in an academic setting including student contact
Strong attention to detail
QuickBooks experience
REQUIRED APPLICATION MATERIALS Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
This position will remain open until filled. Complete applications received by 10/30/2025 will received full consideration.
WORK LOCATION On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.
WORK AUTHORIZATION REQUIREMENTS The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.
HIRING STATEMENT/EEO All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/.
CONTACT INFORMATION For additional questions, email recruit@uwyo.edu.
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JOB PURPOSE Provide financial and human resources support to the departments of Chemistry and Physics and Astronomy. Responsible for the department’s accounts payable and receivables, payroll and human resource functions. Provide project/grant accounting support for departments. Serve as a resource for the CEPS personnel regarding UW regulations and policies. Serve as primary backup for the college's department accounting personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for the departments’ accounts payable and receivables, payroll and human resources functions. Prepare all accounts payable documents including purchase orders, payment requests, travel vouchers, and IDTs for both academic and research support. Serve as the reconciler on all department P-Cards. Prepare and initiate all Foundation payment requests and transfers. Work in collaboration with Business Manager and Assistant Director, Business Operations concerning funding and support. Initiate contracts or statement of work, and lead negotiations of vendor Terms and Conditions when needed for the purchase of goods and service. Serve as a resource for college staff and faculty in interpreting university and college policies and procedures for financial operations. Maintain accurate financial databases (QuickBooks) and filing systems (electronic and paper). Serve as the primary backup for all of the college’s accounting personnel. Complete special projects as assigned.
Responsible for payroll and human resources for the departments, preparing and processing payroll and related forms for all faculty, academic professionals, staff, graduate students and hourly employees. Prepare payroll adjustments/expenditure corrections when necessary to maintain budget accuracy. Serve as the resource for immigration issues. Serves as a staff resource for overtime, compensatory time and VSL balances. Maintain confidential personnel files in a secured file cabinet.
Serve as the primary financial and human resources person for research and project/grants for departments. Coordinate the accounting, personnel management, financial reporting to PIs and compliance issues including Export Control. Initiate contracts or statement of work, and lead negotiations of vendor Terms and Conditions when needed for the purchase of goods and service.
Assist Business Manager with research, analysis, and compilation of data for required reports, such as annual budget meetings and department annual report. Serve as primary backup for CEPS Business Office personnel.
SUPPLEMENTAL FUNCTIONS
Serve on college and university committees as appropriate
COMPETENCIES
Analysis/Problem Identification
Consistency
Quality Orientation
Attention to Detail
Technical/Professional Knowledge
Integrity
MINIMUM QUALIFICATIONS Education:
Associate’s degree in accounting or related field or equivalent combination of education and work experience
Experience:
1 year work-related experience
DESIRED QUALIFICATIONS
Excellent interpersonal, verbal and written communication skills
Accounts payable and receivable experience
Experience with payroll and Human Resources functions
Experience working in an academic setting including student contact
Strong attention to detail
QuickBooks experience
REQUIRED APPLICATION MATERIALS Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
This position will remain open until filled. Complete applications received by 10/30/2025 will received full consideration.
WORK LOCATION On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.
WORK AUTHORIZATION REQUIREMENTS The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.
HIRING STATEMENT/EEO All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/.
CONTACT INFORMATION For additional questions, email recruit@uwyo.edu.
#J-18808-Ljbffr