Southwestern Law School
Sr. Office Coordinator, Financial Aid and Finance
Southwestern Law School, Los Angeles, California, United States, 90079
Sr. Office Coordinator, Financial Aid and Finance
The Sr. Office Coordinator provides administrative and financial operational support to the Financial Aid Office and the Finance Office. This role serves as the first point of contact for students, families, faculty, and staff, ensuring excellent customer service, efficient workflow, and accurate recordkeeping. This is an in-person position with some remote work available. The Sr. Office Coordinator will report to the Financial Aid Director and is a non-exempt position.
This position will support both departments and requires knowledge and experience in financial operations.
Responsibilities
Provide general information about financial aid application processes, deadlines, tuition payments, and account balances.
Answer students’ questions regarding Federal and private loans, scholarships, and account activity.
Assist students (gathering, copying, and scanning documentation) pursuing employment through the Federal or Institutional work study programs. Ensure processes follow FERPA, Title IV, and Southwestern’s financial policies.
Support financial aid counselors by preparing files, running reports, and monitoring student communication.
Work with both the Financial Aid and Finance Offices in preparing monthly reconciliations for payroll reporting relating to the federal and institutional work-study programs.
Assist both the Financial Aid and Finance Offices in the annual year-end financial and federal funds audit by preparing various audit analyses requested by external auditors.
Assist both the Financial Aid and Finance Offices in monitoring the student Perkins loan portfolio.
Document business procedures within Nintex in coordination with the Financial Aid and Finance Offices.
Keep current with Southwestern’s document retention policy.
Collaborate with the Finance Office to reconcile credit card transactions for student organizations and other offices; process deposits, reconcile transactions, and maintain accurate records in compliance with Southwestern’s policies.
Qualifications
Bachelor's Degree
At least three years’ experience in an administrative role
Knowledge, Skills, and Abilities
Strong attention to detail and mathematical ability.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Excellent written, verbal, and interpersonal communication skills.
Ability to work independently and collaboratively.
Excellent customer service and problem-solving skills.
Ability to manage multiple tasks and deadlines.
Ability to interpret financial data, assess eligibility, and resolve discrepancies.
Familiarity with financial aid software preferred, but not required.
To Apply Send a cover letter and resume to jobs3@swlaw.edu.
Southwestern Law School prohibits discrimination and harassment on the basis of race (including hairstyle and hair texture), ethnicity, color, religion, creed, ancestry, national origin, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, parental status, marital status, age (40 and over), disability (mental and physical), medical condition, citizenship status, military service, veteran status, genetic information, or any other classification protected by law in matters of admissions, employment, housing, or services, or in the educational programs or activities Southwestern operates. Please direct all inquiries regarding Southwestern’s nondiscrimination policies to:
General Counsel
(213) 738–6626
#J-18808-Ljbffr
This position will support both departments and requires knowledge and experience in financial operations.
Responsibilities
Provide general information about financial aid application processes, deadlines, tuition payments, and account balances.
Answer students’ questions regarding Federal and private loans, scholarships, and account activity.
Assist students (gathering, copying, and scanning documentation) pursuing employment through the Federal or Institutional work study programs. Ensure processes follow FERPA, Title IV, and Southwestern’s financial policies.
Support financial aid counselors by preparing files, running reports, and monitoring student communication.
Work with both the Financial Aid and Finance Offices in preparing monthly reconciliations for payroll reporting relating to the federal and institutional work-study programs.
Assist both the Financial Aid and Finance Offices in the annual year-end financial and federal funds audit by preparing various audit analyses requested by external auditors.
Assist both the Financial Aid and Finance Offices in monitoring the student Perkins loan portfolio.
Document business procedures within Nintex in coordination with the Financial Aid and Finance Offices.
Keep current with Southwestern’s document retention policy.
Collaborate with the Finance Office to reconcile credit card transactions for student organizations and other offices; process deposits, reconcile transactions, and maintain accurate records in compliance with Southwestern’s policies.
Qualifications
Bachelor's Degree
At least three years’ experience in an administrative role
Knowledge, Skills, and Abilities
Strong attention to detail and mathematical ability.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Excellent written, verbal, and interpersonal communication skills.
Ability to work independently and collaboratively.
Excellent customer service and problem-solving skills.
Ability to manage multiple tasks and deadlines.
Ability to interpret financial data, assess eligibility, and resolve discrepancies.
Familiarity with financial aid software preferred, but not required.
To Apply Send a cover letter and resume to jobs3@swlaw.edu.
Southwestern Law School prohibits discrimination and harassment on the basis of race (including hairstyle and hair texture), ethnicity, color, religion, creed, ancestry, national origin, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, parental status, marital status, age (40 and over), disability (mental and physical), medical condition, citizenship status, military service, veteran status, genetic information, or any other classification protected by law in matters of admissions, employment, housing, or services, or in the educational programs or activities Southwestern operates. Please direct all inquiries regarding Southwestern’s nondiscrimination policies to:
General Counsel
(213) 738–6626
#J-18808-Ljbffr