National Aquarium
Project Manager-Capital Planning
National Aquarium, Baltimore, Maryland, United States, 21276
Candidate Location:
Candler, 111 Market Pl, Suite 800, Baltimore, MD 21202, USA Overview
Job Title:
Project Manager- Capital Planning Posting Date:
September 2025 Job Department:
Finance & Capital Planning Schedule:
Full Time Job Type:
On-site/ Hybrid The National Aquarium is seeking a Project Manager-Capital Planning to translate project goals into successful project execution. This role will be responsible for managing a wide range of maintenance, renovation and new construction projects from concept through construction and operations. The Project Manager develops or refines overall project scopes, timelines, and strategies for each assigned project. Once defined, this role is responsible for managing project budget, schedule, and scope. This individual acts as a liaison between staff, consultants, and contractors throughout the project planning, design and construction phases. This individual facilitates the information gathering process, identifies and solves complex problems, and directs project teams to successfully complete projects on time and within budget. The Project Manager provides administrative support to the Capital Planning department and acts as a liaison between internal and external teams as required. Collaborates with VP, Directors, and team members to ensure project interface and delivery.
Key Responsibilities
Simultaneously manage multiple design, construction, and operational projects of varying scales typically from $50K to $1M and up to $5M.
Work with the VP of Finance & Capital Planning to budget and schedule projects in alignment with the Capital Plan.
Manage project workflow, which may vary depending on the project. Facilitate development of project deliverables with staff, professional consultants, contractors, and other key stakeholders in a highly collaborative process.
Shepherd projects and teams through all phases of project execution, from concept through construction, with a focus on managing relationships to maximize design and construction quality and resources.
Focus on team building and team process within the Capital Planning Team and with cross-functional teams including Experiential Design, Exhibit Fabrication & Operations, Animal Care staff, Facilities, AV/IT, Marketing, Development, Conservation, Finance, and Guest Engagement.
Manage all phases of a project from programming, conceptualization, schematic design, design development, construction documents, construction administration and commissioning.
Prepare and manage project budgets, schedules, tasks, and project documentation. Negotiate win-win solutions between conflicting needs to meet project goals. Provide excellent service and innovative, timely solutions aligned with budgets and timelines.
Facilitate project communication, including scheduling and running team meetings, preparing agendas, recording minutes, and summarizing next steps.
Develop and manage project budgets, produce expense tracking documents, process invoices in financial systems, and develop cashflow schedules for assigned projects.
Manage and regularly update project schedules and cost reports in collaboration with the VP of Finance & Capital Planning, contractors, and other staff.
Develop scope and bid packages for projects. Manage external project teams of designers, consultants, vendors and contractors. Monitor contract/installation progress and contractor performance to ensure completion within scope, budget, and schedule.
Provide owners representation/project management services by contracting with a general contractor or construction manager; manage budget, schedule, and quality of work performed by GC/CM where applicable.
Provide general contracting by contracting directly with vendors and subcontractors and managing their budget, schedule, and quality.
Write bid specifications and handle all aspects of the bid process, including evaluation and award of bids, and negotiation with contractor and utility companies.
Coordinate project work with other internal activities and minimize disruption to ongoing Aquarium operations.
Manage compliance with all project related grants.
Maintain all current and archival files in keeping with departmental and institutional standards.
Develop and document concept drawings for small scale renovation projects.
Support the company mission and adhere to all organizational and departmental policies and procedures.
Other duties as assigned or required.
Qualifications
Bachelor’s degree in architecture, engineering, construction management, or related field.
Minimum of 8 years progressive work experience managing facilities or capital projects ranging from $50,000 to $1 million, preferably in an institutional setting, zoo, aquarium or museum.
Excellent communication, interpersonal and diplomacy skills.
Organized and detail oriented with ability to multi-task and work under pressure with minimal supervision.
Quick learner willing to take on challenges with an open mind.
Experienced in all phases of managing design and construction projects and required documentation, financial and administrative tools including RFPs, construction drawings and specifications, bid documents, project schedules, RFIs, ASI, schedule of values, pay applications, etc.
Strong skills in Outlook, Excel, Word and Microsoft Project.
Aptitude and experience in computer systems including Teamwork or similar work order systems; Adaptive, Nexonia and Intact or similar accounting systems; Autocad or other CAD systems; Procore or other construction management systems.
Ability to read design and construction drawings and specifications.
Ability to develop and manage RFPs and contracts.
Total Compensation Salary range:
$64,700 - $82,474 Annual. National Aquarium provides an excellent benefits package, including four weeks paid time off, six paid floating holidays, up to four weeks of paid family leave, health care (single and family) after 30 days of full-time work, conservation day leave and a 401(k) plan with employer match.
About the National Aquarium Established in 1981, the National Aquarium in Baltimore, Maryland, is a nonprofit organization whose mission is to connect people with nature to inspire compassion and care for our ocean planet. The Aquarium’s award-winning habitats are home to thousands of animals representing hundreds of species of fish, birds, amphibians, reptiles and mammals. We are proud to be accredited by the Association of Zoos and Aquariums (AZA) and exceed industry standards in all aspects of animal care and welfare.
More than 1.2 million people visit the Aquarium each year to experience our immersive exhibits, and we reach far more through our science-based education programs and hands-on field conservation work. The National Aquarium is one of the top three aquariums in the United States and the largest paid cultural attraction in Maryland.
Our Mission, Values and DEIJ Our Mission
— to connect people with nature to inspire compassion and care for our ocean planet.
Our Values
Connection: We build lasting connections, communicate clearly, collaborate across teams, and engage with partners.
Curiosity: We center learning and growth, empower new approaches, value diverse perspectives.
Optimism: We celebrate positive moments, seek opportunities to share successes.
Service: We are in service to guests, communities and colleagues.
Wellbeing: We support mental and physical wellbeing for people and animals.
DEIJ Commitment
— National Aquarium is an Equal Opportunity Employer and promotes an environment free from discrimination and harassment. We prohibit discrimination on the basis of race, color, religion or belief, national or ethnic origin, age, disability, sex, veteran status, sexual orientation, gender identity, and other protected characteristics. We are committed to diversity, equity, inclusion and justice in all terms of employment.
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Candler, 111 Market Pl, Suite 800, Baltimore, MD 21202, USA Overview
Job Title:
Project Manager- Capital Planning Posting Date:
September 2025 Job Department:
Finance & Capital Planning Schedule:
Full Time Job Type:
On-site/ Hybrid The National Aquarium is seeking a Project Manager-Capital Planning to translate project goals into successful project execution. This role will be responsible for managing a wide range of maintenance, renovation and new construction projects from concept through construction and operations. The Project Manager develops or refines overall project scopes, timelines, and strategies for each assigned project. Once defined, this role is responsible for managing project budget, schedule, and scope. This individual acts as a liaison between staff, consultants, and contractors throughout the project planning, design and construction phases. This individual facilitates the information gathering process, identifies and solves complex problems, and directs project teams to successfully complete projects on time and within budget. The Project Manager provides administrative support to the Capital Planning department and acts as a liaison between internal and external teams as required. Collaborates with VP, Directors, and team members to ensure project interface and delivery.
Key Responsibilities
Simultaneously manage multiple design, construction, and operational projects of varying scales typically from $50K to $1M and up to $5M.
Work with the VP of Finance & Capital Planning to budget and schedule projects in alignment with the Capital Plan.
Manage project workflow, which may vary depending on the project. Facilitate development of project deliverables with staff, professional consultants, contractors, and other key stakeholders in a highly collaborative process.
Shepherd projects and teams through all phases of project execution, from concept through construction, with a focus on managing relationships to maximize design and construction quality and resources.
Focus on team building and team process within the Capital Planning Team and with cross-functional teams including Experiential Design, Exhibit Fabrication & Operations, Animal Care staff, Facilities, AV/IT, Marketing, Development, Conservation, Finance, and Guest Engagement.
Manage all phases of a project from programming, conceptualization, schematic design, design development, construction documents, construction administration and commissioning.
Prepare and manage project budgets, schedules, tasks, and project documentation. Negotiate win-win solutions between conflicting needs to meet project goals. Provide excellent service and innovative, timely solutions aligned with budgets and timelines.
Facilitate project communication, including scheduling and running team meetings, preparing agendas, recording minutes, and summarizing next steps.
Develop and manage project budgets, produce expense tracking documents, process invoices in financial systems, and develop cashflow schedules for assigned projects.
Manage and regularly update project schedules and cost reports in collaboration with the VP of Finance & Capital Planning, contractors, and other staff.
Develop scope and bid packages for projects. Manage external project teams of designers, consultants, vendors and contractors. Monitor contract/installation progress and contractor performance to ensure completion within scope, budget, and schedule.
Provide owners representation/project management services by contracting with a general contractor or construction manager; manage budget, schedule, and quality of work performed by GC/CM where applicable.
Provide general contracting by contracting directly with vendors and subcontractors and managing their budget, schedule, and quality.
Write bid specifications and handle all aspects of the bid process, including evaluation and award of bids, and negotiation with contractor and utility companies.
Coordinate project work with other internal activities and minimize disruption to ongoing Aquarium operations.
Manage compliance with all project related grants.
Maintain all current and archival files in keeping with departmental and institutional standards.
Develop and document concept drawings for small scale renovation projects.
Support the company mission and adhere to all organizational and departmental policies and procedures.
Other duties as assigned or required.
Qualifications
Bachelor’s degree in architecture, engineering, construction management, or related field.
Minimum of 8 years progressive work experience managing facilities or capital projects ranging from $50,000 to $1 million, preferably in an institutional setting, zoo, aquarium or museum.
Excellent communication, interpersonal and diplomacy skills.
Organized and detail oriented with ability to multi-task and work under pressure with minimal supervision.
Quick learner willing to take on challenges with an open mind.
Experienced in all phases of managing design and construction projects and required documentation, financial and administrative tools including RFPs, construction drawings and specifications, bid documents, project schedules, RFIs, ASI, schedule of values, pay applications, etc.
Strong skills in Outlook, Excel, Word and Microsoft Project.
Aptitude and experience in computer systems including Teamwork or similar work order systems; Adaptive, Nexonia and Intact or similar accounting systems; Autocad or other CAD systems; Procore or other construction management systems.
Ability to read design and construction drawings and specifications.
Ability to develop and manage RFPs and contracts.
Total Compensation Salary range:
$64,700 - $82,474 Annual. National Aquarium provides an excellent benefits package, including four weeks paid time off, six paid floating holidays, up to four weeks of paid family leave, health care (single and family) after 30 days of full-time work, conservation day leave and a 401(k) plan with employer match.
About the National Aquarium Established in 1981, the National Aquarium in Baltimore, Maryland, is a nonprofit organization whose mission is to connect people with nature to inspire compassion and care for our ocean planet. The Aquarium’s award-winning habitats are home to thousands of animals representing hundreds of species of fish, birds, amphibians, reptiles and mammals. We are proud to be accredited by the Association of Zoos and Aquariums (AZA) and exceed industry standards in all aspects of animal care and welfare.
More than 1.2 million people visit the Aquarium each year to experience our immersive exhibits, and we reach far more through our science-based education programs and hands-on field conservation work. The National Aquarium is one of the top three aquariums in the United States and the largest paid cultural attraction in Maryland.
Our Mission, Values and DEIJ Our Mission
— to connect people with nature to inspire compassion and care for our ocean planet.
Our Values
Connection: We build lasting connections, communicate clearly, collaborate across teams, and engage with partners.
Curiosity: We center learning and growth, empower new approaches, value diverse perspectives.
Optimism: We celebrate positive moments, seek opportunities to share successes.
Service: We are in service to guests, communities and colleagues.
Wellbeing: We support mental and physical wellbeing for people and animals.
DEIJ Commitment
— National Aquarium is an Equal Opportunity Employer and promotes an environment free from discrimination and harassment. We prohibit discrimination on the basis of race, color, religion or belief, national or ethnic origin, age, disability, sex, veteran status, sexual orientation, gender identity, and other protected characteristics. We are committed to diversity, equity, inclusion and justice in all terms of employment.
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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