Association Of Zoos & Aquariums
Capital Planning Project Manager
Association Of Zoos & Aquariums, Baltimore, Maryland, United States, 21276
Overview
The National Aquarium is seeking a Capital Planning Project Manager to translate project goals into successful project execution. This role will be responsible for managing a wide range of maintenance, renovation and new construction projects from concept through construction and operations.
The Project Manager develops or refines overall project scopes, timelines, and strategies for each assigned project. Once defined, this position is responsible for managing project budget, schedule, and scope. This position acts as a liaison between staff, consultants, and contractors throughout the project planning, design and construction phases. This position facilitates the information gathering process, identifies and solves complex problems, and directs project teams to successfully complete projects on time and within budget. Key Details
Job Title:
Capital Planning Project Manager Posting Date:
September 2025 Job Department:
Finance & Capital Planning Schedule:
Full Time Job Type:
On-site/ Hybrid Responsibilities
Simultaneously manage multiple design, construction, and operational projects of varying scales typically from $50K to $1M and up to $5M. Work with the VP of Finance & Capital Planning to budget and schedule projects in alignment with the Capital Plan. Manage project workflow, which may vary depending on the project. Facilitate development of project deliverables with staff, professional consultants, contractors, and other key stakeholders in a highly collaborative process. Shepherd projects and teams through all phases of project execution, from concept through construction, with a focus on managing relationships to maximize design and construction quality and resources. Focus on team building and team process within the Capital Planning Team, and with cross-functional teams including Experiential Design, Exhibit Fabrication & Operations, Animal Care staff, Facilities, AV/IT, Marketing, Development, Conservation, Finance, and Guest Engagement. Manage all phases of a project from programming, conceptualization, schematic design, design development, construction documents, construction administration and commissioning. Prepare and manage project budgets, schedules, tasks, and project documentation. Negotiate win-win solutions between conflicting needs to meet project goals. Provide excellent service and innovative creative solutions that are timely, effective, and aligned with budgets and timelines. Facilitate project communication, including effectively and efficiently scheduling and running team meetings, preparing agendas, recording meeting minutes, and summarizing next steps. Develop and manage project budgets, produce expense tracking documents, and process invoices in financial systems. Develop cashflow schedules for assigned projects. Manage and regularly update project schedules and cost reports in collaboration with the VP of Finance & Capital Planning, contractors, and other staff. Develop scope and bid packages for projects. Manage external project teams of designers, consultants, vendors and contractors. Monitor contract/installation progress and contractor performance to ensure completion within project scope, budget, and schedule. Provide owners representation/project management services by contracting with a general contractor or construction manager which then holds subcontractor contracts. In such cases the PM would be responsible for managing the budget, schedule, and quality of work performed by the GC/CM. Provide general contracting by contracting directly with vendors and subcontractors and managing their budget, schedule, and quality. Must be able to write bid specifications and handle all aspects of the bid process, including evaluation and award of bids, and negotiation with contractor and utility companies. Coordinate project work with other internal activities and minimize disruption to ongoing Aquarium operations. Manage compliance with all project related grants. Maintain all current and archive files in keeping with departmental and institutional standards. Develop and document concept drawings for small scale renovation projects. Support company mission. Adhere to all organizational and departmental policies and procedures. Other duties as assigned or required. Qualifications
Bachelor’s degree in architecture, engineering, construction management, or related field. Minimum of 8 years progressive work experience managing facilities or capital projects ranging from $50,000 to $1 million, preferably in an institutional setting, zoo, aquarium or museum. Excellent communication, interpersonal and diplomacy skills. Organized and detail oriented with ability to multi-task and work under pressure with minimal supervision. Quick learner willing to take on challenges with an open mind. Experienced in all phases of managing design and construction projects and required documentation, financial and administrative tools including RFPs, construction drawings and specifications, bid documents, project schedules, RFIs, ASI, schedule of values, pay applications, etc. Strong skills in Outlook, Excel, Word and Microsoft Project. Aptitude and experience in computer systems ideally including: Teamwork or similar work order systems; Adaptive, Nexonia and Intact or similar accounting systems; Autocad or other CAD systems; Procor or other construction management systems. Ability to read design and construction drawings and specifications. Ability to develop and manage RFPs and contracts. Total Compensation
Salary range:
$64,700-82,474 Annual. National Aquarium provides an excellent benefits package, including four weeks paid time off, six paid floating holidays and up to four weeks of paid family leave. Employees are eligible for health care (single and family) after 30 days of full-time work. Conservation day leave and 401(k) plan with employer match available. About the National Aquarium The National Aquarium is a nonprofit organization whose mission is to connect people with nature to inspire compassion and care for our ocean planet. Our compelling exhibits, science-based education programs and hands-on field initiatives engage more than 1.2 million people annually. One of the top three aquariums in the United States and the largest paid cultural attraction in Maryland, the Aquarium generates more than $430 million annually in economic impact to the state. The National Aquarium has hosted over 60 million guests since it opened in 1981. Today, the National Aquarium builds on a history of local, regional and global conservation initiatives that provide real solutions for protecting marine life, ecosystems and aquatic communities. Its Animal Rescue team has rescued, rehabilitated and released hundreds of marine mammals and endangered sea turtles throughout the mid-Atlantic region. Its Animal Care and Welfare teams participate in important research efforts to confront pressing ocean conservation issues and advocate for smarter policies at local, state and federal levels. Through education, research, conservation action and advocacy, the National Aquarium is pursuing a vision to connect a global community of hopeful conservationists, united to restore our planet. How to Apply
Interested and engaged applicants should apply through our website http://aqua.org/jobs. Requests for reasonable accommodation can be made by e-mailing HR@aqua.org or calling 410-576-8532. Medical, Dental, Vision, 401(k) Match, Development Reimbursement, Family Membership and MORE! $64,700-82,474 Annual Contact
The National Aquarium 501 E. Pratt Street Baltimore, MD 21202 Phone: 410-659-4281
#J-18808-Ljbffr
The National Aquarium is seeking a Capital Planning Project Manager to translate project goals into successful project execution. This role will be responsible for managing a wide range of maintenance, renovation and new construction projects from concept through construction and operations.
The Project Manager develops or refines overall project scopes, timelines, and strategies for each assigned project. Once defined, this position is responsible for managing project budget, schedule, and scope. This position acts as a liaison between staff, consultants, and contractors throughout the project planning, design and construction phases. This position facilitates the information gathering process, identifies and solves complex problems, and directs project teams to successfully complete projects on time and within budget. Key Details
Job Title:
Capital Planning Project Manager Posting Date:
September 2025 Job Department:
Finance & Capital Planning Schedule:
Full Time Job Type:
On-site/ Hybrid Responsibilities
Simultaneously manage multiple design, construction, and operational projects of varying scales typically from $50K to $1M and up to $5M. Work with the VP of Finance & Capital Planning to budget and schedule projects in alignment with the Capital Plan. Manage project workflow, which may vary depending on the project. Facilitate development of project deliverables with staff, professional consultants, contractors, and other key stakeholders in a highly collaborative process. Shepherd projects and teams through all phases of project execution, from concept through construction, with a focus on managing relationships to maximize design and construction quality and resources. Focus on team building and team process within the Capital Planning Team, and with cross-functional teams including Experiential Design, Exhibit Fabrication & Operations, Animal Care staff, Facilities, AV/IT, Marketing, Development, Conservation, Finance, and Guest Engagement. Manage all phases of a project from programming, conceptualization, schematic design, design development, construction documents, construction administration and commissioning. Prepare and manage project budgets, schedules, tasks, and project documentation. Negotiate win-win solutions between conflicting needs to meet project goals. Provide excellent service and innovative creative solutions that are timely, effective, and aligned with budgets and timelines. Facilitate project communication, including effectively and efficiently scheduling and running team meetings, preparing agendas, recording meeting minutes, and summarizing next steps. Develop and manage project budgets, produce expense tracking documents, and process invoices in financial systems. Develop cashflow schedules for assigned projects. Manage and regularly update project schedules and cost reports in collaboration with the VP of Finance & Capital Planning, contractors, and other staff. Develop scope and bid packages for projects. Manage external project teams of designers, consultants, vendors and contractors. Monitor contract/installation progress and contractor performance to ensure completion within project scope, budget, and schedule. Provide owners representation/project management services by contracting with a general contractor or construction manager which then holds subcontractor contracts. In such cases the PM would be responsible for managing the budget, schedule, and quality of work performed by the GC/CM. Provide general contracting by contracting directly with vendors and subcontractors and managing their budget, schedule, and quality. Must be able to write bid specifications and handle all aspects of the bid process, including evaluation and award of bids, and negotiation with contractor and utility companies. Coordinate project work with other internal activities and minimize disruption to ongoing Aquarium operations. Manage compliance with all project related grants. Maintain all current and archive files in keeping with departmental and institutional standards. Develop and document concept drawings for small scale renovation projects. Support company mission. Adhere to all organizational and departmental policies and procedures. Other duties as assigned or required. Qualifications
Bachelor’s degree in architecture, engineering, construction management, or related field. Minimum of 8 years progressive work experience managing facilities or capital projects ranging from $50,000 to $1 million, preferably in an institutional setting, zoo, aquarium or museum. Excellent communication, interpersonal and diplomacy skills. Organized and detail oriented with ability to multi-task and work under pressure with minimal supervision. Quick learner willing to take on challenges with an open mind. Experienced in all phases of managing design and construction projects and required documentation, financial and administrative tools including RFPs, construction drawings and specifications, bid documents, project schedules, RFIs, ASI, schedule of values, pay applications, etc. Strong skills in Outlook, Excel, Word and Microsoft Project. Aptitude and experience in computer systems ideally including: Teamwork or similar work order systems; Adaptive, Nexonia and Intact or similar accounting systems; Autocad or other CAD systems; Procor or other construction management systems. Ability to read design and construction drawings and specifications. Ability to develop and manage RFPs and contracts. Total Compensation
Salary range:
$64,700-82,474 Annual. National Aquarium provides an excellent benefits package, including four weeks paid time off, six paid floating holidays and up to four weeks of paid family leave. Employees are eligible for health care (single and family) after 30 days of full-time work. Conservation day leave and 401(k) plan with employer match available. About the National Aquarium The National Aquarium is a nonprofit organization whose mission is to connect people with nature to inspire compassion and care for our ocean planet. Our compelling exhibits, science-based education programs and hands-on field initiatives engage more than 1.2 million people annually. One of the top three aquariums in the United States and the largest paid cultural attraction in Maryland, the Aquarium generates more than $430 million annually in economic impact to the state. The National Aquarium has hosted over 60 million guests since it opened in 1981. Today, the National Aquarium builds on a history of local, regional and global conservation initiatives that provide real solutions for protecting marine life, ecosystems and aquatic communities. Its Animal Rescue team has rescued, rehabilitated and released hundreds of marine mammals and endangered sea turtles throughout the mid-Atlantic region. Its Animal Care and Welfare teams participate in important research efforts to confront pressing ocean conservation issues and advocate for smarter policies at local, state and federal levels. Through education, research, conservation action and advocacy, the National Aquarium is pursuing a vision to connect a global community of hopeful conservationists, united to restore our planet. How to Apply
Interested and engaged applicants should apply through our website http://aqua.org/jobs. Requests for reasonable accommodation can be made by e-mailing HR@aqua.org or calling 410-576-8532. Medical, Dental, Vision, 401(k) Match, Development Reimbursement, Family Membership and MORE! $64,700-82,474 Annual Contact
The National Aquarium 501 E. Pratt Street Baltimore, MD 21202 Phone: 410-659-4281
#J-18808-Ljbffr