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HTRI (Heat Transfer Research, Inc.)

HTRI (Heat Transfer Research, Inc.) is hiring: Administrative Assistant in Navas

HTRI (Heat Transfer Research, Inc.), Navasota, TX, United States, 77869

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HTRI (Heat Transfer Research, Inc.) provided pay range

This range is provided by HTRI (Heat Transfer Research, Inc.). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$23.00/hr - $28.00/hr

HTRI seeks an individual to provide administrative and clerical support to the Senior Vice President and Group Leads in Research and Engineering Services.

  • Compose routine correspondence and memoranda. Use word processing applications to transcribe, format, and edit correspondence, reports, and documents.
  • Serve as corporate receptionist, answering telephones and greeting/directing visitors. Train new staff members to use the phone system and to transfer calls to the appropriate staff member.
  • Provide administrative support for Technical Committee. This includes reviewing and posting meeting minutes, taking attendance and notes at meetings, reviewing and posting meeting agendas, and sending out invites for meetings.
  • Provide administrative support to Communication Committees. This includes working with the CC liaison to review and post meeting minutes, HTRI responses and Committee rosters.
  • Provide administrative support to Task Forces. This includes posting meeting agendas, minutes and staff presentations, and maintaining the roster.
  • Using the enteliWEB software, monitors and schedules HVAC units for all buildings. Work with vendors to run units for preventative maintenance. Reports potential problems to Senior Vice President, Research & Technology Center & Facilities Operations.
  • Schedule new and recurring meetings for technical staff and visitors, as needed.
  • Perform administrative duties for Technical Support: Update inquiries received via HelpSpot with data from SAP. Request additional information to verify membership and docket the inquiry. Prepare and distribute Inquiry Activity report
  • Maintain technical library. Locate and purchase documents and books requested by staff. Log and file books, periodicals and literature documents in the library.
  • Distribute technical reports for detail check and peer review.
  • Responsible for meals for onsite staff and visitor meetings and HTRI Global Headquarters training events to include ordering, set up, and clean-up.

Qualifications

  • Seven years as an administrative or staff assistant
  • Professional experience with Microsoft Office (Excel, Word, Outlook)
  • Data input accuracy; good written and oral communication skills

Preferred but Not Essential

  • BS in business or communications related field and four years administrative/staff assistant.
  • Knowledge of SAP Business One

Seniority level

  • Seniority level

    Associate

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Research Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Tuition assistance

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