RECEPTIONIST Job at The Management Trust in Indio

Overview

Join RECEPTIONIST at The Management Trust in Rancho Casa Blanca, Indio, CA. Non‑Exempt, Full‑Time, Seasonal. Salary $16.50‑$17.50/Hourly DOE. Reporting to the General Manager.

Responsibilities

• Answer incoming calls quickly, warmly, and professionally.
• Check voicemails throughout the day and route correctly.
• Greet visitors, enforce sign‑in/out logs, visitor badges, and guest policies.
• Process daily incoming mail, prepare for distribution, and post outgoing mail.
• Identify high‑priority/sensitive mail, route returned mail appropriately.
• Monitor incoming faxes, process immediately.
• Ensure copier/fax/supply station daily: refill paper, keep forms available, maintain supplies.
• Monitor postage machine, fund balance, service when needed or coordinate vendor support.
• Alert supervisor to phone/fax or other disruptive issues in the reception area.
• Arrange backup support for planned absences with supervisor approval.
• Prepare conference rooms with beverages and/or meals for meetings.
• Maintain a clean, well‑organized reception area.
• Maintain current contact records for the reception desk.
• Perform other duties and special projects as assigned.

Qualifications

• Experience in reception and customer service preferred.
• High School Diploma (or equivalent).
• 1–4 years of administrative support experience.
• Proficiency with Microsoft Outlook, Excel, and Word; intermediate skills a plus.
• Conflict resolution and deadline‑meeting skills.
• Superior multi‑tasking skills.
• Excellent written and verbal communication.
• Team player with solid attendance record.
• Adaptable, dependable, attentive to detail, and organized.

Essential Functions

• Use standard office equipment: computer, phone, copier/scanner.
• Be stationary for periods of time.
• Relocate up to 25 pounds.

Schedule & Travel

• Monday‑Friday, approx. 7:30 am‑4:00 pm.
• Occasional long hours to meet business needs.

Equal Opportunity Employer. We celebrate and support diversity. The Management Trust reserves the right to modify this job description at any time based on business need.