Executive Assistant Job at AVAILABILITY Professional Staffing in Stockton

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AVAILABILITY Professional Staffing provided pay range

This range is provided by AVAILABILITY Professional Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $80,000.00/yr

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Expert Recruiter & Account Executive for the Professional Community! 209.527.7878

Executive Assistant – Join a Growing, Dynamic Team!

Are you the type of person who thrives on organization, loves keeping operations running smoothly, and enjoys being the go-to right hand for leadership?

We’re looking for an Executive Assistant who’s not afraid to roll up their sleeves and make things happen.

As the Executive Assistant to company leadership, you’ll play a critical role in ensuring day-to-day operations stay on track — balancing administrative, scheduling, and coordination responsibilities across multiple departments. This role is perfect for someone who’s hands-on, detail-driven, and thrives in a fast-paced environment.

Responsibilities:

• Provide direct administrative support to the Owner and leadership team — including calendar management, reporting, and project coordination.
• Oversee daily office operations, ensuring seamless communication between field and administrative staff.
• Support HR functions such as onboarding, training coordination, and employee communication.
• Assist with basic accounting processes (invoicing, budget tracking, and reconciliations).
• Track client projects, proposals, and schedules — ensuring nothing slips through the cracks.
• Develop and refine standard operating procedures to enhance efficiency and organization across the business.

Requirements:

• Proven experience as an Executive Assistant, Office Manager, or Administrative Lead (HVAC, construction, or service industry experience a plus).
• Exceptional multitasking and prioritization skills — able to pivot quickly without losing focus.
• Strong written and verbal communication skills with a proactive, can-do attitude.
• Proficiency in Microsoft Office and CRM software
• A self-starter who enjoys improving processes and supporting both leadership and team operations.

This is your opportunity to step into a key support role at a thriving company where your impact will be seen and appreciated every day.

If you’re a natural problem-solver with a passion for keeping people, projects, and priorities organized — we’d love to meet you!

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative, Human Resources, and Customer Service

Industries

Construction and Repair and Maintenance

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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