Executive Assistant Job at ROCS Grad Staffing in Owings Mills

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This range is provided by ROCS Grad Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$80,000.00/yr - $85,000.00/yr

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About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to multiple senior executives at a mission-driven organization. This position is ideal for someone who thrives in a fast-paced environment, enjoys coordinating across teams, and has experience working with C-level leaders.

Responsibilities

• Manage and prioritize complex executive calendars across multiple time zones
• Schedule and coordinate internal and external meetings, including agendas, logistics, and follow-ups
• Assist in preparing materials, presentations, and background research for meetings
• Provide administrative support for cross-team initiatives and special projects
• Coordinate travel arrangements and prepare detailed itineraries
• Process expense reports and draft correspondence as needed
• Liaise with staff, board members, and external stakeholders with professionalism and discretion
• Provide occasional front desk coverage and additional administrative support as needed

Qualifications

• 3-5+ years of previous experience supporting executives, board members, or senior leadership
• Strong organizational and project management skills; able to manage competing priorities
• Excellent written and verbal communication skills
• Professionalism, discretion, and ability to handle confidential information
• Proficiency in Microsoft Office Suite, Outlook, Teams, and Zoom (Concur/project management software a plus)
• Adaptable, collaborative, and proactive with a strong sense of initiative

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative, Customer Service, and Strategy/Planning

Industries

Non-profit Organizations

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Benefits

• Medical insurance
• Vision insurance
• 401(k)

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