Horizon Surgical Systems is hiring: Administrative / Office Assistant in Malibu

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Open Position – Administrative / Office Assistant

Horizon Surgical Systems Inc. is revolutionizing surgical ophthalmology by developing an AI‑driven, imaging‑guided surgical robotic system.

We are seeking highly motivated, intellectually inquisitive individuals to make a positive impact on healthcare via robotic technology.

Core Values

• Commitment to Excellence: Deliver superior patient outcomes and surgeon experiences.
• Passion for Creativity and Innovation: Push the boundaries of what’s possible.
• Teamwork and Camaraderie: Collaborate to achieve the best.
• Welcoming Critical Opinion: Value constructive criticism and support the best ideas.
• Personal Accountability: Honor commitments and take responsibility.

Benefits

• Opportunity to work alongside autonomous surgical robotic systems driven by image guidance and AI technology.
• Collaborate with clinicians, engineers, and global leaders in cutting‑edge AI, imaging, and robotics technology.
• Competitive compensation and company‑paid benefits package.

Role Description

Highly organized and proactive Administrative / Office Assistant to support daily operations and executive functions of a fast‑paced robotics company.

Responsibilities

• Own and optimize day‑to‑day office operations across multiple office spaces, including supplies, inventory, kitchen stock, and cleaning schedules.
• Support the CEO directly: calendar management, communications with key stakeholders, and workflow organization.
• Primary point of contact for a 50+ person team; support HR, project management, scheduling, event planning, and executive team members.
• Draft, execute, and manage agreements such as offer letters, consulting contracts, NDAs, and advisor agreements via DocuSign.
• Organize and maintain hundreds of company documents across agreements, investments, contracts, org structures, and financial records.
• Prepare CEO‑facing materials: conference materials, Board Meeting slides, and organizational charts.
• Ensure smooth cross‑department collaboration through timely administrative and operational support.
• Support company communication efforts: Website, LinkedIn, Media, etc.

Required Qualifications

• Strong organizational skills with proven ability to manage multiple priorities in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Demonstrated ability to meet deadlines and work with a high level of accuracy.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience supporting executives or senior leadership.

Educational Background

• Bachelor’s degree in Business Administration, Communications, or related field.

Expertise

• Proficiency with contract and agreement management software (DocuSign or similar).
• Experience in project coordination and office management.
• Skilled in preparing professional presentations and reports (PowerPoint, Google Slides).
• Familiarity with office flow processes, event coordination, and team support functions.

Soft Skills

• Proactive problem‑solving with strong attention to detail.
• High level of discretion and professionalism in handling confidential information.
• Adaptable and resourceful in dynamic, evolving environments.
• Team‑oriented mindset with ability to build positive working relationships across departments.
• Strong prioritization and time‑management skills.
• Proficiency with social networking, messaging, and public outreach.

Other Requirements

• Willingness to work on‑site at our Malibu headquarters to support the CEO and upper management team.

Base salary $50,000 / year. Total compensation includes stock options and an end‑of‑year bonus.

This is an exciting opportunity to join a high‑tech startup poised to revolutionize surgical robotics in ophthalmology.