Nordés ancín
Overview
Nordes US Corporation is a dynamic construction management and maintenance company, part of a Spanish holding group founded in 1997. We specialize in HVAC maintenance, small refurbishments, and construction management across the United States. We are seeking a versatile Project & Office Administrator to provide comprehensive support across projects, administration, and upper management. This hybrid role will ensure the smooth operation of back-office processes, assist project managers in coordination tasks, and support leadership with administrative and HR-related responsibilities. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, small-team environment where adaptability and multitasking are key. Responsibilities
Project Coordination Support:
Assist project managers with document control, scheduling, and project tracking. Ensure all project files (drawings, invoices, reports) are updated and stored properly in SharePoint. Coordinate communication with vendors, subcontractors, and clients regarding administrative needs. Executive Administrative Support:
Assist senior leadership with expense reports, meeting coordination, and scheduling. Prepare summaries, presentations, and reports for management review. Ensure leadership calendars are updated and aligned with company priorities. HR & Office Administration:
Coordinate vacation schedules and office calendars, ensuring adequate coverage. Support HR processes by conducting first-round phone screenings and scheduling interviews. Maintain employee records, contracts, and confidential HR documents. Support onboarding logistics for new hires (IT setup, documentation, introductions). Act as the first point of contact for office-related questions and policies. Back Office & Office Support:
Ensure compliance with procedures for documentation and reporting. Process vendor bills, invoices, and purchase orders when necessary. Support procurement processes by obtaining vendor quotes and managing vendor data. Contribute to process improvement in administration, HR, and project workflows. Foster a positive office culture by supporting teamwork and proactive communication. Requirements
Bachelor’s degree in Business Administration, Project Management, Human Resources, or related field. 2-4 years of experience in administrative coordination, HR support, or project administration (construction/project sector experience a plus). Strong skills in Microsoft Office Suite (Excel, Word, Outlook); SharePoint experience preferred. Basic knowledge of HR processes (vacation tracking, interviewing, employee files). Excellent communication skills in English (Spanish is a plus). Highly organized, detail-oriented, and able to prioritize multiple tasks. Adaptable to a fast-paced, entrepreneurial environment. Strong interpersonal skills and discretion with confidential information. Compensation & Growth
Year 1 range: $60,000 + bonus according to the goals of the company. Growth potential into HR & Office Manager or Project Administration Lead. Skills
Organization & Documentation Vendor & Invoice Management HR Support & Recruiting Basics Coordination with different departments Communication & Collaboration Problem Solving Time Management & Prioritization Discretion & Professionalism
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Nordes US Corporation is a dynamic construction management and maintenance company, part of a Spanish holding group founded in 1997. We specialize in HVAC maintenance, small refurbishments, and construction management across the United States. We are seeking a versatile Project & Office Administrator to provide comprehensive support across projects, administration, and upper management. This hybrid role will ensure the smooth operation of back-office processes, assist project managers in coordination tasks, and support leadership with administrative and HR-related responsibilities. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, small-team environment where adaptability and multitasking are key. Responsibilities
Project Coordination Support:
Assist project managers with document control, scheduling, and project tracking. Ensure all project files (drawings, invoices, reports) are updated and stored properly in SharePoint. Coordinate communication with vendors, subcontractors, and clients regarding administrative needs. Executive Administrative Support:
Assist senior leadership with expense reports, meeting coordination, and scheduling. Prepare summaries, presentations, and reports for management review. Ensure leadership calendars are updated and aligned with company priorities. HR & Office Administration:
Coordinate vacation schedules and office calendars, ensuring adequate coverage. Support HR processes by conducting first-round phone screenings and scheduling interviews. Maintain employee records, contracts, and confidential HR documents. Support onboarding logistics for new hires (IT setup, documentation, introductions). Act as the first point of contact for office-related questions and policies. Back Office & Office Support:
Ensure compliance with procedures for documentation and reporting. Process vendor bills, invoices, and purchase orders when necessary. Support procurement processes by obtaining vendor quotes and managing vendor data. Contribute to process improvement in administration, HR, and project workflows. Foster a positive office culture by supporting teamwork and proactive communication. Requirements
Bachelor’s degree in Business Administration, Project Management, Human Resources, or related field. 2-4 years of experience in administrative coordination, HR support, or project administration (construction/project sector experience a plus). Strong skills in Microsoft Office Suite (Excel, Word, Outlook); SharePoint experience preferred. Basic knowledge of HR processes (vacation tracking, interviewing, employee files). Excellent communication skills in English (Spanish is a plus). Highly organized, detail-oriented, and able to prioritize multiple tasks. Adaptable to a fast-paced, entrepreneurial environment. Strong interpersonal skills and discretion with confidential information. Compensation & Growth
Year 1 range: $60,000 + bonus according to the goals of the company. Growth potential into HR & Office Manager or Project Administration Lead. Skills
Organization & Documentation Vendor & Invoice Management HR Support & Recruiting Basics Coordination with different departments Communication & Collaboration Problem Solving Time Management & Prioritization Discretion & Professionalism
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