Methodist University
Office Manager of the Occupational Therapy Department
Methodist University, Fayetteville, North Carolina, United States, 28305
Job Details
Job Location : Methodist University Location - Fayetteville, NC
Position Type : Full Time Staff
Salary Range : Undisclosed Description Position Summary
The Department of Occupational Therapy Office Manager serves as the central administrative partner to the Department Chair and ensures the efficient daily operation of the Occupational Therapy Department, which includes both the OTD and OTA programs. This role manages departmental logistics, communications, events, budgeting support, and faculty/student administrative needs. The Office Manager contributes directly to departmental organization, accreditation preparedness, student experience, and program success. Essential Duties and Responsibilities
Department Operations & Administrative Leadership
Serve as the primary administrative contact for faculty, adjuncts, students, staff, and campus partners. Manage daily office operations, calendars, communications, and workflow. Maintain office systems, supplies, equipment, and shared departmental workspaces. Faculty, Staff, and Student Support
Coordinate onboarding, payroll, scheduling, and HR documentation for full-time and part-time faculty and staff. Assist with student records, communications, attendance tracking, and policy-based administrative needs. Event & Program Coordination
Plan and execute departmental events, including but not limited to:
Orientation and Welcome Dinner White Coat Ceremony events Graduation brunch and celebrations Research Day Induction ceremonies (e.g., Pi Theta Epsilon) Community Advisory Board meetings
Coordinate logistics, scheduling, invitations, RSVPs, space reservations, technology support, and vendor interactions. Budgeting, Purchasing & Financial Coordination
Track departmental budgets, purchasing activity, reimbursements, and financial records following university procedures. Process purchase orders, invoices, supply orders, and vendor communication. Assist with multi-year planning and fiscal documentation. Records, Accreditation & Compliance
Maintain departmental files, reports, and confidential documentation. Support ACOTE accreditation needs, compliance tracking, and data organization. Assist with fieldwork/clinical education documentation as needed. Course & Academic Operations
Coordinate textbook orders, syllabi collection, and course material tracking each semester. Assist with classroom and lab scheduling in partnership with the registrar and facilities. Provide administrative support for faculty course operations. Communication & Office Management
Draft, distribute, and manage departmental announcements and internal communications. Serve as liaison to university offices such as HR, finance, IT, facilities, events, and admissions. Support website updates, newsletters, or outreach materials when applicable. Student Worker Supervision
Hire, train, and supervise student workers. Delegate tasks and ensure consistent office coverage and task completion. Minimum Qualifications
Bachelor’s degree preferred; significant relevant administrative experience considered in lieu of degree. Strong organizational, communication, and problem-solving skills. Proficiency with Microsoft Office and willingness to learn university platforms. Experience in higher education, healthcare programs, or office administration strongly preferred. Ability to manage confidential information with professionalism and discretion. Event planning and logistics coordination experience is a plus. Ideal Candidate Attributes
Highly organized and proactive with strong attention to detail Professional, responsive, and service-oriented in communication Capable of managing multiple priorities in a fast-paced environment Comfortable working both independently and in collaboration with leadership Skilled at representing the department in a positive, solutions-focused manner
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Job Location : Methodist University Location - Fayetteville, NC
Position Type : Full Time Staff
Salary Range : Undisclosed Description Position Summary
The Department of Occupational Therapy Office Manager serves as the central administrative partner to the Department Chair and ensures the efficient daily operation of the Occupational Therapy Department, which includes both the OTD and OTA programs. This role manages departmental logistics, communications, events, budgeting support, and faculty/student administrative needs. The Office Manager contributes directly to departmental organization, accreditation preparedness, student experience, and program success. Essential Duties and Responsibilities
Department Operations & Administrative Leadership
Serve as the primary administrative contact for faculty, adjuncts, students, staff, and campus partners. Manage daily office operations, calendars, communications, and workflow. Maintain office systems, supplies, equipment, and shared departmental workspaces. Faculty, Staff, and Student Support
Coordinate onboarding, payroll, scheduling, and HR documentation for full-time and part-time faculty and staff. Assist with student records, communications, attendance tracking, and policy-based administrative needs. Event & Program Coordination
Plan and execute departmental events, including but not limited to:
Orientation and Welcome Dinner White Coat Ceremony events Graduation brunch and celebrations Research Day Induction ceremonies (e.g., Pi Theta Epsilon) Community Advisory Board meetings
Coordinate logistics, scheduling, invitations, RSVPs, space reservations, technology support, and vendor interactions. Budgeting, Purchasing & Financial Coordination
Track departmental budgets, purchasing activity, reimbursements, and financial records following university procedures. Process purchase orders, invoices, supply orders, and vendor communication. Assist with multi-year planning and fiscal documentation. Records, Accreditation & Compliance
Maintain departmental files, reports, and confidential documentation. Support ACOTE accreditation needs, compliance tracking, and data organization. Assist with fieldwork/clinical education documentation as needed. Course & Academic Operations
Coordinate textbook orders, syllabi collection, and course material tracking each semester. Assist with classroom and lab scheduling in partnership with the registrar and facilities. Provide administrative support for faculty course operations. Communication & Office Management
Draft, distribute, and manage departmental announcements and internal communications. Serve as liaison to university offices such as HR, finance, IT, facilities, events, and admissions. Support website updates, newsletters, or outreach materials when applicable. Student Worker Supervision
Hire, train, and supervise student workers. Delegate tasks and ensure consistent office coverage and task completion. Minimum Qualifications
Bachelor’s degree preferred; significant relevant administrative experience considered in lieu of degree. Strong organizational, communication, and problem-solving skills. Proficiency with Microsoft Office and willingness to learn university platforms. Experience in higher education, healthcare programs, or office administration strongly preferred. Ability to manage confidential information with professionalism and discretion. Event planning and logistics coordination experience is a plus. Ideal Candidate Attributes
Highly organized and proactive with strong attention to detail Professional, responsive, and service-oriented in communication Capable of managing multiple priorities in a fast-paced environment Comfortable working both independently and in collaboration with leadership Skilled at representing the department in a positive, solutions-focused manner
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