Washington State Office of the Insurance Commissioner
HR Operations and Data Consultant (HRC2)
Washington State Office of the Insurance Commissioner, Tumwater, Washington, us, 98511
HR Operations and Data Consultant (HRC2)
Join the Washington State Office of the Insurance Commissioner as an HR Operations and Data Consultant. This position supports the agency’s mission to protect consumers and regulate the insurance industry with fairness and efficiency.
About the Position As an HR Operations & Data Consultant you will play a key role in keeping our HR functions running smoothly. You will serve as a trusted partner to the HR Director, HR consultants, managers, and staff, offering administrative support, data analysis, project coordination, and process improvement.
Duties
Serve as the initial point of contact for the HR Office, providing professional-level consultation and guidance on HR policies, procedures, and practices.
Advise managers, supervisors, and staff on HR matters in alignment with collective bargaining agreements, state/federal laws, WACs, RCWs, and agency policies.
Conduct new employee orientations, ensure completion of onboarding paperwork, and maintain compliance with legal documentation (e.g., I‑9).
Track and process HR forms including telework agreements, flex schedules, outside employment, and other personnel-related documents.
Provide support and guidance on performance management processes, including probation/trial service evaluations and annual performance reviews.
Manage and track Personnel Development Plans (PDPs) using Excel, HRMS, and internal systems; generate reports and analytics to support agency-wide performance monitoring.
Maintain personnel and medical records in accordance with records retention policies; handle data entry and document processing in HRMS and other systems.
Enter, review, and validate personnel actions such as new hires, promotions, separations, reallocations, and pay adjustments.
Compile and analyze HR metrics for the agency’s dashboard; support data‑driven decision‑making through reports, insights, and visualizations.
Maintain and update HR’s internal SharePoint and intranet pages; collaborate with IT and Public Affairs to improve usability and accessibility.
Process employment verifications, Public Service Loan Forgiveness (PSLF) forms, and coordinate tracking of related documentation.
Provide administrative support for workplace safety‑related incidents and reporting; maintain health and medical files as needed.
Serve as HR’s liaison for state records archives and public disclosure requests; coordinate archival and destruction of records per retention schedules.
Support employee recognition programs by preparing service awards, tracking anniversaries, and maintaining supplies.
Participate in special HR projects and provide backup coverage for peer HR consultants during peak workloads or absences.
Required Qualifications
Five (5) years or more of progressively responsible, professional experience in Human Resources or related field.
Intermediate proficiency with Microsoft Outlook, Word, and Excel.
Academic degree: Associate’s, Bachelor’s, or Master’s; relevant experience may substitute per equivalency chart.
Proof of degree may be required; credential evaluation for foreign degrees may be requested.
Preferred Qualifications
Degree in human resources, labor relations, organizational development, business, public administration, or related field.
One (1) year of professional HR experience in Washington State public sector.
One (1) year of professional‑level experience interpreting collective bargaining language in a unionized environment.
One (1)+ year of experience working within WA State HRMS system; data integrity, reporting, and personnel actions.
Intermediate skills running queries and extracting reports/data from WWA.
Advanced experience with SharePoint, Smartsheet, or Excel systems.
Benefits & Perks
Comprehensive benefits package: health, dental, vision, retirement, paid leave, and more.
Supportive work environment with diversity, professional growth, and collaboration.
Wellness programs and flexible schedules with telework opportunities.
Public service fulfillment and contribution to a meaningful cause.
Training and development: tuition reimbursement, Public Service Loan Forgiveness, and other programs.
Free parking (Tumwater) and public transportation pass (Thurston County).
How to Apply Submit your application today and take the first step toward a rewarding career at the OIC. Please include a cover letter indicating how you meet the qualifications for the HR Operations and Data Consultant (HRC2) position.
Supplemental Information
Wage/salary depends on qualifications or state rules of compensation.
State law prohibits employees from having conflicts of interest with insurance companies.
Background check and possible DD‑214 requirement for veteran status.
Equal Opportunity / EEO Statement The Office of the Insurance Commissioner is an equal‑opportunity employer. We do not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, veteran or military status, disability, or use of a trained service animal. Persons requiring accommodation may contact Recruitment@oic.wa.gov.
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About the Position As an HR Operations & Data Consultant you will play a key role in keeping our HR functions running smoothly. You will serve as a trusted partner to the HR Director, HR consultants, managers, and staff, offering administrative support, data analysis, project coordination, and process improvement.
Duties
Serve as the initial point of contact for the HR Office, providing professional-level consultation and guidance on HR policies, procedures, and practices.
Advise managers, supervisors, and staff on HR matters in alignment with collective bargaining agreements, state/federal laws, WACs, RCWs, and agency policies.
Conduct new employee orientations, ensure completion of onboarding paperwork, and maintain compliance with legal documentation (e.g., I‑9).
Track and process HR forms including telework agreements, flex schedules, outside employment, and other personnel-related documents.
Provide support and guidance on performance management processes, including probation/trial service evaluations and annual performance reviews.
Manage and track Personnel Development Plans (PDPs) using Excel, HRMS, and internal systems; generate reports and analytics to support agency-wide performance monitoring.
Maintain personnel and medical records in accordance with records retention policies; handle data entry and document processing in HRMS and other systems.
Enter, review, and validate personnel actions such as new hires, promotions, separations, reallocations, and pay adjustments.
Compile and analyze HR metrics for the agency’s dashboard; support data‑driven decision‑making through reports, insights, and visualizations.
Maintain and update HR’s internal SharePoint and intranet pages; collaborate with IT and Public Affairs to improve usability and accessibility.
Process employment verifications, Public Service Loan Forgiveness (PSLF) forms, and coordinate tracking of related documentation.
Provide administrative support for workplace safety‑related incidents and reporting; maintain health and medical files as needed.
Serve as HR’s liaison for state records archives and public disclosure requests; coordinate archival and destruction of records per retention schedules.
Support employee recognition programs by preparing service awards, tracking anniversaries, and maintaining supplies.
Participate in special HR projects and provide backup coverage for peer HR consultants during peak workloads or absences.
Required Qualifications
Five (5) years or more of progressively responsible, professional experience in Human Resources or related field.
Intermediate proficiency with Microsoft Outlook, Word, and Excel.
Academic degree: Associate’s, Bachelor’s, or Master’s; relevant experience may substitute per equivalency chart.
Proof of degree may be required; credential evaluation for foreign degrees may be requested.
Preferred Qualifications
Degree in human resources, labor relations, organizational development, business, public administration, or related field.
One (1) year of professional HR experience in Washington State public sector.
One (1) year of professional‑level experience interpreting collective bargaining language in a unionized environment.
One (1)+ year of experience working within WA State HRMS system; data integrity, reporting, and personnel actions.
Intermediate skills running queries and extracting reports/data from WWA.
Advanced experience with SharePoint, Smartsheet, or Excel systems.
Benefits & Perks
Comprehensive benefits package: health, dental, vision, retirement, paid leave, and more.
Supportive work environment with diversity, professional growth, and collaboration.
Wellness programs and flexible schedules with telework opportunities.
Public service fulfillment and contribution to a meaningful cause.
Training and development: tuition reimbursement, Public Service Loan Forgiveness, and other programs.
Free parking (Tumwater) and public transportation pass (Thurston County).
How to Apply Submit your application today and take the first step toward a rewarding career at the OIC. Please include a cover letter indicating how you meet the qualifications for the HR Operations and Data Consultant (HRC2) position.
Supplemental Information
Wage/salary depends on qualifications or state rules of compensation.
State law prohibits employees from having conflicts of interest with insurance companies.
Background check and possible DD‑214 requirement for veteran status.
Equal Opportunity / EEO Statement The Office of the Insurance Commissioner is an equal‑opportunity employer. We do not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, veteran or military status, disability, or use of a trained service animal. Persons requiring accommodation may contact Recruitment@oic.wa.gov.
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