The Management Trust
The Management Trust
invites applicants for the
Community Association Manager
role located in
San Luis Obispo, CA . This exempt, full‑time position offers a salary of
$68,640
per year.
Responsibilities
Manage a portfolio of assigned communities that may include single family, townhomes, condominiums, or commercial industrial complexes.
Coordinate with multiple support teams to oversee tasks and ensure Association deliverables are met in a timely manner.
Maintain visibility and communication with internal and external partners for client requests and tasks, ensuring they meet the goals established by the Board for relevance, budget, and quality of service.
Guide, assist, and recommend a course of action for Board members to conduct business using proactive planning.
Serve as the primary point of contact for the Board of Directors and Committees in coordination with an Assistant Community Manager and other support team members.
Perform periodic physical site inspections or visits as needed to oversee projects, condition of common areas, or membership compliance with Association use restrictions and operating rules; review completion of inspections by other team members.
Carry out the policies and directives adopted by the Board in accordance with contractual terms and effectively communicate updates to support teams.
Maintain current knowledge of governing documents, applicable state regulations, and local ordinances that apply to each assigned community.
Oversee the condition and recurring maintenance of the physical property of the Association in accordance with contractual terms.
Direct and oversee tasks assigned to support teams to compile and prepare information and paperwork for Board meetings, annual membership meetings, including Managers Report, agenda, previous meeting minutes, executive session items, architectural items, bank signature cards, ballots, and violation/work order reports.
Attend Board and committee meetings as needed.
Ensure all Association deadlines for maintenance and legal obligations are met.
Review community history, reports and documentation in preparation of annual draft budget information.
Review and code invoices for payment, monitor cash and reserve accounts for cash flow planning for major improvements, issue check requests for reimbursement/other expenses, review budget and financial reports for reclassification of expenses and/or areas of concerns, and work with accounting staff to address Board questions and concerns.
Assist the Association committee(s), volunteers, and/or vendors if requested to obtain bids for projects and to coordinate the inspection and preparation of the reserve study update.
Perform other duties and special projects as assigned.
Qualifications
High School Diploma (or equivalent).
At least 1 year of experience as a Community Manager handling the duties and responsibilities specified above.
May require industry certifications or licensing (state dependent).
Solid knowledge of Microsoft Outlook, Excel, and Word.
Strong leadership abilities and comfort with public speaking (small and large groups).
Ability to meet deadlines and address time‑sensitive issues.
Ability to manage workflow amid shifting priorities.
Willing to learn company processes and procedures, and to learn/use proprietary software.
Work independently, with little oversight, and with accountability to Division Leadership for the end result achieved.
Demonstrate a positive attitude and ownership mentality; we believe each employee can build his/her own future.
Strong ability to problem‑solve and utilize resources to bring solutions to client challenges.
Strong written and verbal communication skills.
Ability to delegate to internal support team members while maintaining accountability for the end result.
Ability to provide conflict resolution to personality challenges that may arise with Board members or homeowners in a calm manner.
Special Position Requirements
Must have reliable transportation to conduct site visits and be available for evenings and occasional weekend meetings.
Must have and maintain a valid driver’s license and vehicle insurance in compliance with company policy.
Must be able to drive in the dark if required.
Essential Functions
Use standard office equipment, including computer, multiple web‑based applications, smartphone, tablet, copier/scanner, etc.
Must be able to walk for up to 4 hours at a time for site visits and meetings.
Be stationary for periods of time.
Relocate up to 25 pounds.
Travel to and from offsite locations.
Schedule & Travel
Monday‑Friday from approximately 8:00 am‑5:00 pm.
This position may require occasional long hours to meet business needs (including weekends).
Equal Opportunity Employer The Management Trust is an Equal Opportunity Employer. We celebrate and support diversity.
TMT reserves the right to modify this job description at any time based on business need.
Referrals increase your chances of interviewing at The Management Trust by 2x.
#J-18808-Ljbffr
invites applicants for the
Community Association Manager
role located in
San Luis Obispo, CA . This exempt, full‑time position offers a salary of
$68,640
per year.
Responsibilities
Manage a portfolio of assigned communities that may include single family, townhomes, condominiums, or commercial industrial complexes.
Coordinate with multiple support teams to oversee tasks and ensure Association deliverables are met in a timely manner.
Maintain visibility and communication with internal and external partners for client requests and tasks, ensuring they meet the goals established by the Board for relevance, budget, and quality of service.
Guide, assist, and recommend a course of action for Board members to conduct business using proactive planning.
Serve as the primary point of contact for the Board of Directors and Committees in coordination with an Assistant Community Manager and other support team members.
Perform periodic physical site inspections or visits as needed to oversee projects, condition of common areas, or membership compliance with Association use restrictions and operating rules; review completion of inspections by other team members.
Carry out the policies and directives adopted by the Board in accordance with contractual terms and effectively communicate updates to support teams.
Maintain current knowledge of governing documents, applicable state regulations, and local ordinances that apply to each assigned community.
Oversee the condition and recurring maintenance of the physical property of the Association in accordance with contractual terms.
Direct and oversee tasks assigned to support teams to compile and prepare information and paperwork for Board meetings, annual membership meetings, including Managers Report, agenda, previous meeting minutes, executive session items, architectural items, bank signature cards, ballots, and violation/work order reports.
Attend Board and committee meetings as needed.
Ensure all Association deadlines for maintenance and legal obligations are met.
Review community history, reports and documentation in preparation of annual draft budget information.
Review and code invoices for payment, monitor cash and reserve accounts for cash flow planning for major improvements, issue check requests for reimbursement/other expenses, review budget and financial reports for reclassification of expenses and/or areas of concerns, and work with accounting staff to address Board questions and concerns.
Assist the Association committee(s), volunteers, and/or vendors if requested to obtain bids for projects and to coordinate the inspection and preparation of the reserve study update.
Perform other duties and special projects as assigned.
Qualifications
High School Diploma (or equivalent).
At least 1 year of experience as a Community Manager handling the duties and responsibilities specified above.
May require industry certifications or licensing (state dependent).
Solid knowledge of Microsoft Outlook, Excel, and Word.
Strong leadership abilities and comfort with public speaking (small and large groups).
Ability to meet deadlines and address time‑sensitive issues.
Ability to manage workflow amid shifting priorities.
Willing to learn company processes and procedures, and to learn/use proprietary software.
Work independently, with little oversight, and with accountability to Division Leadership for the end result achieved.
Demonstrate a positive attitude and ownership mentality; we believe each employee can build his/her own future.
Strong ability to problem‑solve and utilize resources to bring solutions to client challenges.
Strong written and verbal communication skills.
Ability to delegate to internal support team members while maintaining accountability for the end result.
Ability to provide conflict resolution to personality challenges that may arise with Board members or homeowners in a calm manner.
Special Position Requirements
Must have reliable transportation to conduct site visits and be available for evenings and occasional weekend meetings.
Must have and maintain a valid driver’s license and vehicle insurance in compliance with company policy.
Must be able to drive in the dark if required.
Essential Functions
Use standard office equipment, including computer, multiple web‑based applications, smartphone, tablet, copier/scanner, etc.
Must be able to walk for up to 4 hours at a time for site visits and meetings.
Be stationary for periods of time.
Relocate up to 25 pounds.
Travel to and from offsite locations.
Schedule & Travel
Monday‑Friday from approximately 8:00 am‑5:00 pm.
This position may require occasional long hours to meet business needs (including weekends).
Equal Opportunity Employer The Management Trust is an Equal Opportunity Employer. We celebrate and support diversity.
TMT reserves the right to modify this job description at any time based on business need.
Referrals increase your chances of interviewing at The Management Trust by 2x.
#J-18808-Ljbffr