Avata Partners
Litigation Secretary, Labor & Employment
Two busy law firms are seeking an experienced Legal Secretary to provide high-level administrative and legal support to teams of attorneys in SF. This role is hybrid—3 days in office—and offers the opportunity to work in a fast‑paced, professional environment supporting multiple practices and ensuring smooth day‑to‑day operations.
Responsibilities
Prepare and format correspondence, pleadings, memoranda, and other legal documents.
Handle state and federal court filings, including e‑filing and familiarity with court procedures.
Open and maintain client files, perform conflict checks, and assist with case setup and management.
Create tables of contents and authorities for briefs and other filings.
Enter attorney time, review and edit pro‑formas, and assist with client billing.
Organize, scan, and maintain legal documents in both paper and digital systems.
Schedule depositions, hearings, and meetings; coordinate court reporters, conference rooms, and travel arrangements.
Maintain attorney calendars, track deadlines, and provide reminders to ensure timely filings.
Communicate professionally with clients, vendors, and firm personnel.
Process reimbursements, vendor invoices, and assist with other administrative tasks as needed.
Qualifications
Minimum of five years of litigation secretary experience.
Strong knowledge of state and federal court rules and filing procedures.
Proficiency in Microsoft Office Suite and document management software.
Excellent communication, organization, and multitasking skills with strong attention to detail.
Ability to work collaboratively with multiple attorneys across both firms.
Flexibility to work occasional overtime when needed.
Qualified applicants can send their resumes to Norah at nmutuma@avatapartners.com. This is an excellent opportunity for a skilled legal secretary who enjoys variety, thrives under pressure, and is ready to contribute to one of these respected law firms.
In this role you will be part of a hybrid team located in San Francisco, CA. Compensation ranges from $85,000 – $100,000 annually, with additional benefits.
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Responsibilities
Prepare and format correspondence, pleadings, memoranda, and other legal documents.
Handle state and federal court filings, including e‑filing and familiarity with court procedures.
Open and maintain client files, perform conflict checks, and assist with case setup and management.
Create tables of contents and authorities for briefs and other filings.
Enter attorney time, review and edit pro‑formas, and assist with client billing.
Organize, scan, and maintain legal documents in both paper and digital systems.
Schedule depositions, hearings, and meetings; coordinate court reporters, conference rooms, and travel arrangements.
Maintain attorney calendars, track deadlines, and provide reminders to ensure timely filings.
Communicate professionally with clients, vendors, and firm personnel.
Process reimbursements, vendor invoices, and assist with other administrative tasks as needed.
Qualifications
Minimum of five years of litigation secretary experience.
Strong knowledge of state and federal court rules and filing procedures.
Proficiency in Microsoft Office Suite and document management software.
Excellent communication, organization, and multitasking skills with strong attention to detail.
Ability to work collaboratively with multiple attorneys across both firms.
Flexibility to work occasional overtime when needed.
Qualified applicants can send their resumes to Norah at nmutuma@avatapartners.com. This is an excellent opportunity for a skilled legal secretary who enjoys variety, thrives under pressure, and is ready to contribute to one of these respected law firms.
In this role you will be part of a hybrid team located in San Francisco, CA. Compensation ranges from $85,000 – $100,000 annually, with additional benefits.
#J-18808-Ljbffr