Litigation Secretary Job at Avata Partners in San Francisco

Litigation Secretary, Labor & Employment

Two busy law firms are seeking an experienced Legal Secretary to provide high-level administrative and legal support to teams of attorneys in SF. This role is hybrid—3 days in office—and offers the opportunity to work in a fast‑paced, professional environment supporting multiple practices and ensuring smooth day‑to‑day operations.

Responsibilities

• Prepare and format correspondence, pleadings, memoranda, and other legal documents.
• Handle state and federal court filings, including e‑filing and familiarity with court procedures.
• Open and maintain client files, perform conflict checks, and assist with case setup and management.
• Create tables of contents and authorities for briefs and other filings.
• Enter attorney time, review and edit pro‑formas, and assist with client billing.
• Organize, scan, and maintain legal documents in both paper and digital systems.
• Schedule depositions, hearings, and meetings; coordinate court reporters, conference rooms, and travel arrangements.
• Maintain attorney calendars, track deadlines, and provide reminders to ensure timely filings.
• Communicate professionally with clients, vendors, and firm personnel.
• Process reimbursements, vendor invoices, and assist with other administrative tasks as needed.

Qualifications

• Minimum of five years of litigation secretary experience.
• Strong knowledge of state and federal court rules and filing procedures.
• Proficiency in Microsoft Office Suite and document management software.
• Excellent communication, organization, and multitasking skills with strong attention to detail.
• Ability to work collaboratively with multiple attorneys across both firms.
• Flexibility to work occasional overtime when needed.

Qualified applicants can send their resumes to Norah at nmutuma@avatapartners.com. This is an excellent opportunity for a skilled legal secretary who enjoys variety, thrives under pressure, and is ready to contribute to one of these respected law firms.

In this role you will be part of a hybrid team located in San Francisco, CA. Compensation ranges from $85,000 – $100,000 annually, with additional benefits.