Waccamaw Management, LLC
Assistant Community Association Manager
Waccamaw Management, LLC, Palm Desert, California, us, 92261
With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
Job Description The Assistant Community Manager is responsible for providing clerical and administrative support to the Community Manager(s). The Assistant Community Manager is the liaison to the Community Manager(s) and homeowners primarily, but will also occasionally interact with vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.
Essential Duties and Responsibilities
Update and file association documents for Community Managers. Arrange for delivery and pick up of documents from storage when necessary.
Assist in preparing agendas, update management reports, and compile documents and copies for Board meeting packages.
Assist in preparing annual disclosure packages, annual meeting notifications, and annual financial statement packages for all homeowners and arrange bulk mailing of same within the time frames set by state statute or governing documents.
Update homeowner and association information in C3 and shared files.
Process and distribute incoming and outgoing mail for the office and Associations.
Process print jobs, scanning and faxing as general office support when needed.
Assist Community Manager with ARB (Architectural Review Board) application processing and perform on-site community inspections as necessary.
Assist with issuing of key fobs, pool passes and processing access keys.
Other Duties And Responsibilities
Prepare newsletters, flyers, and other various documents to inform homeowners of maintenance service or projects, activities, meetings, etc.
Assist Community Manager in monitoring client delinquency rates and collections process for account portfolio.
Assist Community Manager with requests for proposals, repair quotes, insurance notifications.
Assist Community Manager with update of property fact sheets in C3.
Assist Community Manager in preparing homeowner CC&R violation letter and communicate results of hearings to homeowners within the time frames set by state statutes or governing documents as needed.
Assist homeowners with Associa corporate programs (website, portals, etc.) including client enrollment.
Other duties as assigned.
Knowledge And Skills
Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
Knowledge of communities, property, real estate and homeowners’ associations
Knowledge of the role of the association board, the Community Association Manager, and how those roles interface with the requests of homeowners
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level
Knowledge of conflict resolution techniques at a proficient level
Professional customer service skills
Ability to keep workspaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
Partner with multiple stakeholders, for example community managers, vendors, peers, clients.
Ability to self‑motivate, be proactive, detail oriented and successfully function as part of a team.
Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.
Knowledge of company policies, procedures, and forms.
Must be able to work effectively with others in person and in group setting
Must be able to prioritize, manage time, and meet deadlines.
Must be able to interpret verbal and/or written instructions at a proficient level.
Must be able to communicate effectively and professionally on phone, email, and in‑person.
Must be able to operate general office equipment (copier, fax, phone systems, etc.).
Education And Experience
High School Diploma or GED Required
Associates Degree strongly preferred
At least one year of Customer Service experience is required
At least one year of Community Association Management or relevant experience is preferred
Experience with a high call volume is preferred
Working Conditions
Typical office environment
Frequent social interaction
ENVIRONMENTAL DEMANDS Work is performed in a climate‑controlled office without exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.
Wage Range $22.00 per hour.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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Job Description The Assistant Community Manager is responsible for providing clerical and administrative support to the Community Manager(s). The Assistant Community Manager is the liaison to the Community Manager(s) and homeowners primarily, but will also occasionally interact with vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.
Essential Duties and Responsibilities
Update and file association documents for Community Managers. Arrange for delivery and pick up of documents from storage when necessary.
Assist in preparing agendas, update management reports, and compile documents and copies for Board meeting packages.
Assist in preparing annual disclosure packages, annual meeting notifications, and annual financial statement packages for all homeowners and arrange bulk mailing of same within the time frames set by state statute or governing documents.
Update homeowner and association information in C3 and shared files.
Process and distribute incoming and outgoing mail for the office and Associations.
Process print jobs, scanning and faxing as general office support when needed.
Assist Community Manager with ARB (Architectural Review Board) application processing and perform on-site community inspections as necessary.
Assist with issuing of key fobs, pool passes and processing access keys.
Other Duties And Responsibilities
Prepare newsletters, flyers, and other various documents to inform homeowners of maintenance service or projects, activities, meetings, etc.
Assist Community Manager in monitoring client delinquency rates and collections process for account portfolio.
Assist Community Manager with requests for proposals, repair quotes, insurance notifications.
Assist Community Manager with update of property fact sheets in C3.
Assist Community Manager in preparing homeowner CC&R violation letter and communicate results of hearings to homeowners within the time frames set by state statutes or governing documents as needed.
Assist homeowners with Associa corporate programs (website, portals, etc.) including client enrollment.
Other duties as assigned.
Knowledge And Skills
Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
Knowledge of communities, property, real estate and homeowners’ associations
Knowledge of the role of the association board, the Community Association Manager, and how those roles interface with the requests of homeowners
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level
Knowledge of conflict resolution techniques at a proficient level
Professional customer service skills
Ability to keep workspaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
Partner with multiple stakeholders, for example community managers, vendors, peers, clients.
Ability to self‑motivate, be proactive, detail oriented and successfully function as part of a team.
Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.
Knowledge of company policies, procedures, and forms.
Must be able to work effectively with others in person and in group setting
Must be able to prioritize, manage time, and meet deadlines.
Must be able to interpret verbal and/or written instructions at a proficient level.
Must be able to communicate effectively and professionally on phone, email, and in‑person.
Must be able to operate general office equipment (copier, fax, phone systems, etc.).
Education And Experience
High School Diploma or GED Required
Associates Degree strongly preferred
At least one year of Customer Service experience is required
At least one year of Community Association Management or relevant experience is preferred
Experience with a high call volume is preferred
Working Conditions
Typical office environment
Frequent social interaction
ENVIRONMENTAL DEMANDS Work is performed in a climate‑controlled office without exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.
Wage Range $22.00 per hour.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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