Washington University in St. Louis
Program Coordinator and Student Recruiting Specialist (Part-Time/Hybrid/Time-Lim
Washington University in St. Louis, Danforth, Maine, us, 04424
Scheduled Hours
20 Position Summary
We seek a dynamic person to act as the Program Coordinator and primary student liaison for a large 40-60 person science team (NSF NRT LinQ), involving faculty, graduate students, campus partners, industrial and national lab partners, and connections across St. Louis schools. This role entails helping to coordinate the design and execution of professional development programs, plan recruitment strategies, set up internship opportunities with partners, coordinate professional development skills training, and act as primary author for the NSF annual reports. In addition, through A&S Office of Grad Studies (OGS), there will be a recruiting role for graduate students in A&S STEM‑focused areas aligned with NRT LinQ. The role will involve oversight and approval of budget items, ensuring goals of the grant are met, communicating with Trainees and Participants and faculty weekly, and planning events such as meetings and symposia. Recruiting a diverse graduate student pool is a key area we are devoted to pursuing. This is a time‑limited position of up to June 30, 2027. Job Description
Primary Duties & Responsibilities
Recruitment for NSF Research Traineeship graduate program and A&S OGS programs, at large.
Recruitment will involve contacting advisors and faculty from around the country who are likely to identify excellent applicants, distributing informational materials about the program and working specifically to increase the recruitment of students from traditionally under‑represented groups. Attend national and regional meetings and approach schools, especially regionally, to recruit for our graduate programs. Recruitment will also involve being sure that student applicants have the necessary information for how to submit their application materials, and guidelines for what to include with their application. Review of applications will also include helping to develop an assessment tool to gauge student background preparation for our program. This will likely be an online survey that students will complete in addition to the normal application materials. Communication with applicants during the application and admission process. Communication with external evaluator team and scheduling internal and external evaluating. Organization, analysis and archiving of evaluation data. Drafting of program evaluation reports and delivering evaluation presentations on program evaluation.
Assistance to faculty and graduate coordinators, coordination/facilitation with student activities.
Coordinating student activities to include organizing trainee events (new student orientation, annual retreat). Initiate the process for research project selection. Coordinate learning opportunities such as the summer/winter bootcamps, the location and other logistics. Schedule team meetings, ensure timely communication.
Program organization, record keeping, report writing, budget management, and other administrative tasks.
Organization of files and data. Record keeping of paper and electronic documents. Backup of paper and electronic documents. Tracking program expenditures, encumbrances, including student travel reimbursements, to support the PI’s oversight of the project budget. Travel to Washington, DC to engage other NRT programs.
Coordinating Internships with External and Campus Partners.
Identify and communicate with internship partners from around the area, as well as national lab, commercial lab, and professional service groups. Curate a catalog of internship topics. Coordinate logistics of internship (e.g., transportation, paperwork). Curate internship outcomes. Maintain a communication channel with internship partners.
Advertising and communications.
Design and production of printed informational materials. Design, production and maintenance of website. Distribution of program materials at state and national level. Travel to selected sites for program advertising, recruitment of trainees. Network with other NRTs.
Perform other duties as assigned Working Conditions
Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort
Typically sitting at a desk or table. Repetitive wrist, hand or finger movement. Equipment
Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications:
No specific certification is required for this position. Work Experience:
Relevant Experience (3 Years). Skills:
Not Applicable. Driver’s License:
A driver's license is not required for this position. More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications
Education:
Master’s degree. Certifications:
No additional certification unless stated elsewhere in the job posting. Work Experience:
No additional work experience unless stated elsewhere in the job posting. Skills:
Communication, Deadline Management, High Accuracy, Organizing, Prioritization, Stress Management, Work Efficiency, Working Independently, Workload Management. Grade
G10-H Salary Range
$25.47 - $39.49 / Hourly. The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre‑Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre‑employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full‑time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits. EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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20 Position Summary
We seek a dynamic person to act as the Program Coordinator and primary student liaison for a large 40-60 person science team (NSF NRT LinQ), involving faculty, graduate students, campus partners, industrial and national lab partners, and connections across St. Louis schools. This role entails helping to coordinate the design and execution of professional development programs, plan recruitment strategies, set up internship opportunities with partners, coordinate professional development skills training, and act as primary author for the NSF annual reports. In addition, through A&S Office of Grad Studies (OGS), there will be a recruiting role for graduate students in A&S STEM‑focused areas aligned with NRT LinQ. The role will involve oversight and approval of budget items, ensuring goals of the grant are met, communicating with Trainees and Participants and faculty weekly, and planning events such as meetings and symposia. Recruiting a diverse graduate student pool is a key area we are devoted to pursuing. This is a time‑limited position of up to June 30, 2027. Job Description
Primary Duties & Responsibilities
Recruitment for NSF Research Traineeship graduate program and A&S OGS programs, at large.
Recruitment will involve contacting advisors and faculty from around the country who are likely to identify excellent applicants, distributing informational materials about the program and working specifically to increase the recruitment of students from traditionally under‑represented groups. Attend national and regional meetings and approach schools, especially regionally, to recruit for our graduate programs. Recruitment will also involve being sure that student applicants have the necessary information for how to submit their application materials, and guidelines for what to include with their application. Review of applications will also include helping to develop an assessment tool to gauge student background preparation for our program. This will likely be an online survey that students will complete in addition to the normal application materials. Communication with applicants during the application and admission process. Communication with external evaluator team and scheduling internal and external evaluating. Organization, analysis and archiving of evaluation data. Drafting of program evaluation reports and delivering evaluation presentations on program evaluation.
Assistance to faculty and graduate coordinators, coordination/facilitation with student activities.
Coordinating student activities to include organizing trainee events (new student orientation, annual retreat). Initiate the process for research project selection. Coordinate learning opportunities such as the summer/winter bootcamps, the location and other logistics. Schedule team meetings, ensure timely communication.
Program organization, record keeping, report writing, budget management, and other administrative tasks.
Organization of files and data. Record keeping of paper and electronic documents. Backup of paper and electronic documents. Tracking program expenditures, encumbrances, including student travel reimbursements, to support the PI’s oversight of the project budget. Travel to Washington, DC to engage other NRT programs.
Coordinating Internships with External and Campus Partners.
Identify and communicate with internship partners from around the area, as well as national lab, commercial lab, and professional service groups. Curate a catalog of internship topics. Coordinate logistics of internship (e.g., transportation, paperwork). Curate internship outcomes. Maintain a communication channel with internship partners.
Advertising and communications.
Design and production of printed informational materials. Design, production and maintenance of website. Distribution of program materials at state and national level. Travel to selected sites for program advertising, recruitment of trainees. Network with other NRTs.
Perform other duties as assigned Working Conditions
Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort
Typically sitting at a desk or table. Repetitive wrist, hand or finger movement. Equipment
Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications:
No specific certification is required for this position. Work Experience:
Relevant Experience (3 Years). Skills:
Not Applicable. Driver’s License:
A driver's license is not required for this position. More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications
Education:
Master’s degree. Certifications:
No additional certification unless stated elsewhere in the job posting. Work Experience:
No additional work experience unless stated elsewhere in the job posting. Skills:
Communication, Deadline Management, High Accuracy, Organizing, Prioritization, Stress Management, Work Efficiency, Working Independently, Workload Management. Grade
G10-H Salary Range
$25.47 - $39.49 / Hourly. The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre‑Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre‑employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full‑time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits. EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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