Second Life Mac
Executive Assistant
Are you an organized, resourceful professional who thrives in a dynamic environment? We’re looking for a sharp and proactive Executive Assistant to support our CEO and COO – both professionally and personally – and play a key role in ensuring our office operations smoothly.
What You’ll Do: Executive Support
Manage professional and personal calendars and email for the CEO and COO.
Coordinate all business and personal travel arrangements, including flights, hotels, itineraries, and ground transportation.
Handle business and personal reservations, appointments, home services, and occasional errands.
Provide proactive support with reminders, follow-ups, and schedule optimization.
Serve as a liaison between the Executives and other staff members, external clients, and business partners.
Use discretion and confidentiality when dealing with personal and private information.
Responsible for a wide range of other administrative tasks including, but not limited to, preparing reports and presentations, managing files, and handling expense reports.
Provide and maintain a quality of work that exceeds SLM’s expectations.
Occasional off‑hours availability may be needed for travel or time-sensitive tasks.
Office and Administrative Management
Serve as a point of contact for office-related needs and vendor coordination.
Ensure the office is stocked, tidy, and running efficiently.
Coordinate SLM’s quarterly State of the Company town halls, including scheduling, agenda-setting, logistics, and follow up.
Support general coordination and administrative needs and events across teams as needed.
Qualifications/Requirements
3-5 years of experience as an executive assistant, specifically dealing with C‑Suite.
Professional, and possess excellent communication skills, as well as self‑motivated and energetic.
Experience with fast-paced, quickly growing companies/industries is required.
Very highly organized, detail-oriented, and adaptable.
Extreme discretion and confidentiality when dealing with business and personal information.
SLM takes pride in being an equal opportunity employer. We are committed to maintaining a diverse, equitable, and inclusive team. We do not discriminate against any individual based upon race, religion, gender (including pregnancy, childbirth, and/or related medication conditions), sexual orientation, gender identity, gender expression, color, sex, national origin, age, marital status, military/veteran status, disability, or any other characteristic protected by applicable law. Employment is decided by qualification, merit, and business needs.
Job Type: Full-time
Reports to: COO
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What You’ll Do: Executive Support
Manage professional and personal calendars and email for the CEO and COO.
Coordinate all business and personal travel arrangements, including flights, hotels, itineraries, and ground transportation.
Handle business and personal reservations, appointments, home services, and occasional errands.
Provide proactive support with reminders, follow-ups, and schedule optimization.
Serve as a liaison between the Executives and other staff members, external clients, and business partners.
Use discretion and confidentiality when dealing with personal and private information.
Responsible for a wide range of other administrative tasks including, but not limited to, preparing reports and presentations, managing files, and handling expense reports.
Provide and maintain a quality of work that exceeds SLM’s expectations.
Occasional off‑hours availability may be needed for travel or time-sensitive tasks.
Office and Administrative Management
Serve as a point of contact for office-related needs and vendor coordination.
Ensure the office is stocked, tidy, and running efficiently.
Coordinate SLM’s quarterly State of the Company town halls, including scheduling, agenda-setting, logistics, and follow up.
Support general coordination and administrative needs and events across teams as needed.
Qualifications/Requirements
3-5 years of experience as an executive assistant, specifically dealing with C‑Suite.
Professional, and possess excellent communication skills, as well as self‑motivated and energetic.
Experience with fast-paced, quickly growing companies/industries is required.
Very highly organized, detail-oriented, and adaptable.
Extreme discretion and confidentiality when dealing with business and personal information.
SLM takes pride in being an equal opportunity employer. We are committed to maintaining a diverse, equitable, and inclusive team. We do not discriminate against any individual based upon race, religion, gender (including pregnancy, childbirth, and/or related medication conditions), sexual orientation, gender identity, gender expression, color, sex, national origin, age, marital status, military/veteran status, disability, or any other characteristic protected by applicable law. Employment is decided by qualification, merit, and business needs.
Job Type: Full-time
Reports to: COO
#J-18808-Ljbffr