Trustco Bank is hiring: Executive Assistant in Schenectady

Executive Assistant – Trustco Bank Trustco Bank is committed to fostering a supportive and inclusive workplace where employees can grow their careers. We value each team member’s contribution and offer a collaborative, professional environment. Base pay range: $43,481 – $65,221 per year Reports to: Administration Manager Key Responsibilities Coordinate complex calendars, meetings, travel arrangements, conferences, and departmental activities for executive leadership. Draft, proofread, and manage documents including memos, reports, presentations, and correspondence with accuracy and clarity. Establish and maintain efficient filing systems, retrieve information promptly, and oversee organization of trade journals and industry publications. Prepare materials, organize logistics, and facilitate smooth execution of meetings, workshops, and special events. Assist with financial record-keeping, including processing check requests, corporate credit card documentation, and travel reimbursements. Act as project lead for special initiatives, including organizing presentations, coordinating mailings, and designing marketing collateral such as brochures. Manage incoming mail, coordinate supplies, and ensure smooth functioning of administrative processes. Serve as a courteous, professional point of contact for external callers and visitors, handling sensitive and confidential information with discretion. Perform other responsibilities as assigned by the supervisor or Trustco Bank’s Board of Directors, including ad‑hoc projects and process improvements. Required Qualifications High school diploma or equivalent; additional experience. Excellent verbal and written communication skills. Fluent in English; bilingual a plus. Access to reliable transportation. Strong organizational abilities with multitasking proficiency. Demonstrated ability to work independently and collaboratively. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Preferred Qualifications Bachelor’s degree in Business or related field. Prior experience supporting executive leadership in a corporate environment. Schedule Full‑time position: Monday – Friday, 8:30 AM – 5:00 PM. Physical Demands Primarily sedentary; includes use of standard office equipment. Equal Employment Opportunity Statement Trustco Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability, or protected veteran status. This includes, but is not limited to, the following: Hiring, placement, upgrading, transfer, demotion or promotion Recruitment, advertising or solicitation for employment Treatment during employment Rates of pay or other forms of compensation Selection for training, including apprenticeship Layoff or termination It is the policy of Trustco Bank to cooperate to the fullest extent with the applicable regulations of the Civil Rights Act and any legislation on Equal Employment Opportunity. #J-18808-Ljbffr