University of California, Davis
Administrative Assistant 3
University of California, Davis, Sacramento, California, United States, 95828
Join to apply for the
Administrative Assistant 3
role at
University of California, Davis
1 day ago Be among the first 25 applicants
Job Summary
The Emergency Medicine Financial Assistant works to support all aspects of department‑wide projects as directed by department leadership. The Assistant will perform a variety of administrative support functions including scheduling of meetings, directing visitors, answering phone calls, sorting correspondence, preparing background materials, and filing documents. Incumbent must work with a high degree of confidentiality and possess strong word‑processing, grammar, editing, and proofreading skills. Must be able to maintain composure under stress and have strong interpersonal skills to professionally interact with all levels of employees and external constituents. Tasks will support finance, purchasing, clinical metrics, clinical research, and the residency and fellowship programs. Daily functions will include Purchasing, AggieBuy orders, Accounts Payable, and vendor invoices ensuring completeness, timeliness and compliance with Department and UC Policies and Procedures.
Apply By Date
10/30/2025 by 11:59 PM
Minimum Qualifications
High school diploma, GED or equivalent experience and/or training
Experienced professional with financial and business experience processing.
Experience with purchasing, accounts payable, general accounting principles, and accounting databases.
Knowledge of accounting terms, principles, and internal control practices.
Knowledge of hiring/employment practices in California.
Excellent organizational and analytical skills to assume general assignments, coordinate a variety of tasks and functions, work around frequent interruptions, and adapt to changing priorities.
Communicate (orally and in writing) in a professional, clear, and concise manner.
Strong interpersonal skills to interact with a diverse group of people, including faculty, staff, students, and persons in leadership positions throughout UC Davis Health.
Attention to detail in reviewing and entering information to minimize mistakes or rerouting of transactions.
Excellent spreadsheet skills and strong mathematical skills to accurately calculate, manipulate, and evaluate budgetary and expense data.
Ability to apply financial concepts and human resources procedures to process financial and personnel transactions.
Ability to acquire a strong working knowledge of a variety of financial systems and reporting modules.
Ability to process transactions in accordance with departmental performance guidelines.
Preferred Qualifications
Administrative experience in an academic environment.
Working knowledge of UC Davis Finance and Business Systems (KFS, Kuali, FIS Decision Support, and UC Path Cognos)
Working knowledge of UC Davis Supply Chain Management Systems, Aggie Buy, Travel
Key Responsibilities
10% - Financial Services
25% - Other General Support
65% - Administrative Assistance
Department Overview
The Department of Emergency Medicine is a clinical, research, and academic department within the UC Davis Health System with administrative departments in both the UC Davis School of Medicine (SOM) and the UC Davis Medical Center (UCDMC). The research responsibilities include the promotion and support of science, translational, and clinical research programs by the faculty members. The clinical mission includes the hospital Emergency Department that evaluates and treats over 70,000 patients as a Level 1 Trauma Center. Academic faculty members provide both clinical and didactic teaching of undergraduate students, medical students, residents, and fellows as part of the academic responsibilities of the Department. The School of Medicine Department consists of: 60 faculty, 70 volunteer clinical faculty, 13 clinical fellows, and 200 staff employees, including MSP physicians, junior specialists, student assistants, and career staff.
Department Specific Job Scope
Provides administrative and financial support to ensure smooth department operations, including research, clinical, and academic program needs.
Position Information
Salary or Pay Range: $29.40-$42.14
Salary Frequency: Hourly
Salary Grade: 108
UC Job Title: BLANK AST 3
UC Job Code: 004722
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100%
Shift (Work Schedule): Mon-Fri
Location: Patient Support Services Bldg (HSP014)
Union Representation: CX-Clerical/Admin
Benefits Eligible: Yes
This position is 100% on‑site
Benefits
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On‑site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours
Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours
Squatting/Kneeling - Occasional Up to 3 Hours
Twisting - Occasional Up to 3 Hours
Reaching overhead - Occasional Up to 3 Hours
Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration - Frequent 3 to 6 Hours
Complex problem solving/reasoning - Occasional Up to 3 Hours
Ability to organize & prioritize - Frequent 3 to 6 Hours
Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours
Constant Interaction - Frequent 3 to 6 Hours
Customer/Patient Contact - Frequent 3 to 6 Hours
Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Special Requirements
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
Misconduct Disclosure Requirement
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti-Discrimination Policy, please visit:
https://policy.ucop.edu/doc/1001004/Anti-Discrimination
#J-18808-Ljbffr
Administrative Assistant 3
role at
University of California, Davis
1 day ago Be among the first 25 applicants
Job Summary
The Emergency Medicine Financial Assistant works to support all aspects of department‑wide projects as directed by department leadership. The Assistant will perform a variety of administrative support functions including scheduling of meetings, directing visitors, answering phone calls, sorting correspondence, preparing background materials, and filing documents. Incumbent must work with a high degree of confidentiality and possess strong word‑processing, grammar, editing, and proofreading skills. Must be able to maintain composure under stress and have strong interpersonal skills to professionally interact with all levels of employees and external constituents. Tasks will support finance, purchasing, clinical metrics, clinical research, and the residency and fellowship programs. Daily functions will include Purchasing, AggieBuy orders, Accounts Payable, and vendor invoices ensuring completeness, timeliness and compliance with Department and UC Policies and Procedures.
Apply By Date
10/30/2025 by 11:59 PM
Minimum Qualifications
High school diploma, GED or equivalent experience and/or training
Experienced professional with financial and business experience processing.
Experience with purchasing, accounts payable, general accounting principles, and accounting databases.
Knowledge of accounting terms, principles, and internal control practices.
Knowledge of hiring/employment practices in California.
Excellent organizational and analytical skills to assume general assignments, coordinate a variety of tasks and functions, work around frequent interruptions, and adapt to changing priorities.
Communicate (orally and in writing) in a professional, clear, and concise manner.
Strong interpersonal skills to interact with a diverse group of people, including faculty, staff, students, and persons in leadership positions throughout UC Davis Health.
Attention to detail in reviewing and entering information to minimize mistakes or rerouting of transactions.
Excellent spreadsheet skills and strong mathematical skills to accurately calculate, manipulate, and evaluate budgetary and expense data.
Ability to apply financial concepts and human resources procedures to process financial and personnel transactions.
Ability to acquire a strong working knowledge of a variety of financial systems and reporting modules.
Ability to process transactions in accordance with departmental performance guidelines.
Preferred Qualifications
Administrative experience in an academic environment.
Working knowledge of UC Davis Finance and Business Systems (KFS, Kuali, FIS Decision Support, and UC Path Cognos)
Working knowledge of UC Davis Supply Chain Management Systems, Aggie Buy, Travel
Key Responsibilities
10% - Financial Services
25% - Other General Support
65% - Administrative Assistance
Department Overview
The Department of Emergency Medicine is a clinical, research, and academic department within the UC Davis Health System with administrative departments in both the UC Davis School of Medicine (SOM) and the UC Davis Medical Center (UCDMC). The research responsibilities include the promotion and support of science, translational, and clinical research programs by the faculty members. The clinical mission includes the hospital Emergency Department that evaluates and treats over 70,000 patients as a Level 1 Trauma Center. Academic faculty members provide both clinical and didactic teaching of undergraduate students, medical students, residents, and fellows as part of the academic responsibilities of the Department. The School of Medicine Department consists of: 60 faculty, 70 volunteer clinical faculty, 13 clinical fellows, and 200 staff employees, including MSP physicians, junior specialists, student assistants, and career staff.
Department Specific Job Scope
Provides administrative and financial support to ensure smooth department operations, including research, clinical, and academic program needs.
Position Information
Salary or Pay Range: $29.40-$42.14
Salary Frequency: Hourly
Salary Grade: 108
UC Job Title: BLANK AST 3
UC Job Code: 004722
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100%
Shift (Work Schedule): Mon-Fri
Location: Patient Support Services Bldg (HSP014)
Union Representation: CX-Clerical/Admin
Benefits Eligible: Yes
This position is 100% on‑site
Benefits
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On‑site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours
Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours
Squatting/Kneeling - Occasional Up to 3 Hours
Twisting - Occasional Up to 3 Hours
Reaching overhead - Occasional Up to 3 Hours
Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration - Frequent 3 to 6 Hours
Complex problem solving/reasoning - Occasional Up to 3 Hours
Ability to organize & prioritize - Frequent 3 to 6 Hours
Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours
Constant Interaction - Frequent 3 to 6 Hours
Customer/Patient Contact - Frequent 3 to 6 Hours
Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Special Requirements
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
Misconduct Disclosure Requirement
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti-Discrimination Policy, please visit:
https://policy.ucop.edu/doc/1001004/Anti-Discrimination
#J-18808-Ljbffr