Planet Pharma
USA - Administrative Assistant III
Position at Planet Pharma located in Deerfield, IL. Full‑time. Compensation: $20‑25/hr, depending on experience.
Duties & Responsibilities
Executive support of VP R&D and VP, Marketing.
Oversee daily office operations ensuring efficient workflows and adherence to organizational policies.
Manage and supervise administrative staff within Marketing and R&D, providing guidance, training, and performance evaluations.
Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration.
Handle sensitive correspondence and communications, ensuring confidentiality and professionalism.
Assist in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies, travel and expense report management.
Monitor and report on administrative activities and project progress, providing updates to senior management.
Maintain and manage office supplies and equipment, ensuring availability and functionality.
Ensure compliance with organizational policies, regulations, and best practices.
Support special projects and other duties as assigned.
Qualifications
Excellent oral and written communication skills to effectively communicate with high levels of the organization.
Ability to work independently and identify proactive solutions to complex situations.
Manage multiple tasks with high attention to detail and a high degree of accuracy and timeliness.
Advanced Microsoft Office skills.
Education & Experience
HS diploma or equivalent; associate degree or professional certification preferred.
8+ years experience supporting leadership staff as a Senior Administrative professional.
Equal Opportunity Employer The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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Duties & Responsibilities
Executive support of VP R&D and VP, Marketing.
Oversee daily office operations ensuring efficient workflows and adherence to organizational policies.
Manage and supervise administrative staff within Marketing and R&D, providing guidance, training, and performance evaluations.
Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration.
Handle sensitive correspondence and communications, ensuring confidentiality and professionalism.
Assist in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies, travel and expense report management.
Monitor and report on administrative activities and project progress, providing updates to senior management.
Maintain and manage office supplies and equipment, ensuring availability and functionality.
Ensure compliance with organizational policies, regulations, and best practices.
Support special projects and other duties as assigned.
Qualifications
Excellent oral and written communication skills to effectively communicate with high levels of the organization.
Ability to work independently and identify proactive solutions to complex situations.
Manage multiple tasks with high attention to detail and a high degree of accuracy and timeliness.
Advanced Microsoft Office skills.
Education & Experience
HS diploma or equivalent; associate degree or professional certification preferred.
8+ years experience supporting leadership staff as a Senior Administrative professional.
Equal Opportunity Employer The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
#J-18808-Ljbffr