Executive Assistant Job at Career Group in Dallas

Our client, a private equity firm is seeking a dedicated Executive Assistant

Location: on‑site 5 days a week in office- Dallas, TX 75219.

Comp: 100‑125k base + discretionary bonus+ Offers Fully Paid Benefits

Key Responsibilities

• Executive Support: Manage complex scheduling for the senior leadership team, including internal/external meetings, calls, and travel logistics.
• Coordinate and prepare for board meetings, including agenda setting, presentation preparation, material distribution, and minute‑taking.
• Anticipate the needs of senior leadership to ensure smooth day‑to‑day operations.
• Handle select personal tasks for senior leadership (e.g., personal scheduling, travel, and errands) to free up time for strategic priorities.

Event & Off‑Site Planning

• Lead planning and execution of leadership off‑sites, board meetings, annual CEO summits, and strategy sessions, including logistics, vendor coordination, and materials.
• Manage logistics such as venue selection, accommodations, transportation, catering, and A/V needs.
• Draft itineraries, briefing books, and event collateral.
• Office Management: Oversee office operations, supplies, vendors, and facilities management.
• Serve as point of contact for external service providers and building management.
• Ensure a professional and welcoming office environment.
• Communication & Coordination: Act as liaison between executives, portfolio companies, board members, external stakeholders, and affiliates.
• At times, draft, review, and edit correspondence going out to company affiliates.
• Serve as the company’s primary point of contact, creating a welcoming and professional first impression for all visitors.
• Maintain confidentiality and professionalism in handling sensitive business and personal matters.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• Bachelor’s degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well‑organized, detail‑oriented, ability to multi‑task with great follow‑up skills
• Strong written and verbal communication skills