University of California - Davis
Administrative Assistant 3
University of California - Davis, Sacramento, California, United States, 95817
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Job ID 81863
Location Sacramento
Full/Part Time Full Time
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Job Summary
The Emergency Medicine Financial Assistant works to support all aspects of department-wide projects as directed by department leadership. The Assistant will perform a variety of administrative support functions including scheduling of meetings, directing visitors, answering phone calls, sorting correspondence, preparing background materials, and filing documents. Incumbent must work with a high degree of confidentiality and possess strong word-processing, grammar, editing, and proofreading skills. Must be able to maintain composure under stress and have strong interpersonal skills to professionally interact with all levels of employees and external constituents. Tasks will support finance, purchasing, clinical metrics, clinical research, and the residency and fellowship programs. Daily functions will include Purchasing, AggieBuy orders, Accounts Payable, and vendor invoices ensuring completeness, timeliness and compliance with Department and UC Policies and Procedures.
Apply By Date
10/30/2025 by 11:59 PM
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
High school diploma, GED or equivalent experience and/or training Experienced professional with financial and business experience processing. Experience with purchasing, accounts payable, general accounting principles, and accounting databases. Knowledge of accounting terms, principles, and internal control practices. Knowledge of hiring/employment practices in California. Excellent organizational and analytical skills to assume general assignments, coordinate a variety of tasks and functions, work around frequent interruptions, and adapt to changing priorities. Communicate (orally and in writing) in a professional, clear, and concise manner. Strong interpersonal skills to interact with a diverse group of people, including faculty, staff, students, and persons in leadership positions throughout UC Davis Health. Attention to detail in reviewing and entering information to minimize mistakes or rerouting of transactions. Excellent spreadsheet skills and strong mathematical skills to accurately calculate, manipulate, and evaluate budgetary and expense data. Ability to apply financial concepts and human resources procedures to process financial and personnel transactions. Ability to acquire a strong working knowledge of a variety of financial systems and reporting modules. Ability to process transactions in accordance with departmental performance guidelines.
Preferred Qualifications
Administrative experience in an academic environment. Working knowledge of UC Davis Finance and Business Systems (KFS, Kuali, FIS Decision Support, and UC Path Cognos) Working knowledge of UC Davis Supply Chain Management Systems, Aggie Buy, Travel
Key Responsibilities
10% - Financial Services 25% - Other General Support 65% - Administrative Assistance
Department Overview
The Department of Emergency Medicine is a clinical, research, and academic department within the UC Davis Health System with administrative departments in both the UC Davis School of Medicine (SOM) and the UC Davis Medical Center (UCDMC). The research responsibilities include the promotion and support of science, translational, and clinical research programs by the faculty members. The clinical mission includes the hospital Emergency Department that evaluates and treats over 70,000 patients as a Level 1 Trauma Center. Academic faculty members provide both clinical and didactic teaching of undergraduate students, medical students, residents, and fellows as part of the academic responsibilities of the Department. The School of Medicine Department consists of: 60 faculty, 70 volunteer clinical faculty, 13 clinical fellows, and 200 staff employees, including MSP physicians, junior specialists, student assistants, and career staff.
Department Specific Job Scope
Provides administrative and financial support to ensure smooth department operations, including research, clinical, and academic program needs.
POSITION INFORMATION
Salary or Pay Range: $
29.40-$42.14 Salary Frequency:
Hourly Salary Grade:
108 UC Job Title: BLANK AST 3 UC Job Code: 004722 Number of Positions:
1 Appointment Type: Staff: Career Percentage of Time: 100
% Shift (Work Schedule): Mon-Fri Location: Patient Support Services Bldg (HSP014) Union Representation: CX-Clerical/Admin Benefits Eligible:
Yes This position is 100% on-site
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:
High quality and low-cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: departments/recruitment/ucd/selection/background-checks
Job ID 81863
Location Sacramento
Full/Part Time Full Time
Add to Favorite Jobs
Email this Job
Job Summary
The Emergency Medicine Financial Assistant works to support all aspects of department-wide projects as directed by department leadership. The Assistant will perform a variety of administrative support functions including scheduling of meetings, directing visitors, answering phone calls, sorting correspondence, preparing background materials, and filing documents. Incumbent must work with a high degree of confidentiality and possess strong word-processing, grammar, editing, and proofreading skills. Must be able to maintain composure under stress and have strong interpersonal skills to professionally interact with all levels of employees and external constituents. Tasks will support finance, purchasing, clinical metrics, clinical research, and the residency and fellowship programs. Daily functions will include Purchasing, AggieBuy orders, Accounts Payable, and vendor invoices ensuring completeness, timeliness and compliance with Department and UC Policies and Procedures.
Apply By Date
10/30/2025 by 11:59 PM
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
High school diploma, GED or equivalent experience and/or training Experienced professional with financial and business experience processing. Experience with purchasing, accounts payable, general accounting principles, and accounting databases. Knowledge of accounting terms, principles, and internal control practices. Knowledge of hiring/employment practices in California. Excellent organizational and analytical skills to assume general assignments, coordinate a variety of tasks and functions, work around frequent interruptions, and adapt to changing priorities. Communicate (orally and in writing) in a professional, clear, and concise manner. Strong interpersonal skills to interact with a diverse group of people, including faculty, staff, students, and persons in leadership positions throughout UC Davis Health. Attention to detail in reviewing and entering information to minimize mistakes or rerouting of transactions. Excellent spreadsheet skills and strong mathematical skills to accurately calculate, manipulate, and evaluate budgetary and expense data. Ability to apply financial concepts and human resources procedures to process financial and personnel transactions. Ability to acquire a strong working knowledge of a variety of financial systems and reporting modules. Ability to process transactions in accordance with departmental performance guidelines.
Preferred Qualifications
Administrative experience in an academic environment. Working knowledge of UC Davis Finance and Business Systems (KFS, Kuali, FIS Decision Support, and UC Path Cognos) Working knowledge of UC Davis Supply Chain Management Systems, Aggie Buy, Travel
Key Responsibilities
10% - Financial Services 25% - Other General Support 65% - Administrative Assistance
Department Overview
The Department of Emergency Medicine is a clinical, research, and academic department within the UC Davis Health System with administrative departments in both the UC Davis School of Medicine (SOM) and the UC Davis Medical Center (UCDMC). The research responsibilities include the promotion and support of science, translational, and clinical research programs by the faculty members. The clinical mission includes the hospital Emergency Department that evaluates and treats over 70,000 patients as a Level 1 Trauma Center. Academic faculty members provide both clinical and didactic teaching of undergraduate students, medical students, residents, and fellows as part of the academic responsibilities of the Department. The School of Medicine Department consists of: 60 faculty, 70 volunteer clinical faculty, 13 clinical fellows, and 200 staff employees, including MSP physicians, junior specialists, student assistants, and career staff.
Department Specific Job Scope
Provides administrative and financial support to ensure smooth department operations, including research, clinical, and academic program needs.
POSITION INFORMATION
Salary or Pay Range: $
29.40-$42.14 Salary Frequency:
Hourly Salary Grade:
108 UC Job Title: BLANK AST 3 UC Job Code: 004722 Number of Positions:
1 Appointment Type: Staff: Career Percentage of Time: 100
% Shift (Work Schedule): Mon-Fri Location: Patient Support Services Bldg (HSP014) Union Representation: CX-Clerical/Admin Benefits Eligible:
Yes This position is 100% on-site
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:
High quality and low-cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: departments/recruitment/ucd/selection/background-checks