Specialized Recruiting Group
Legal Administrator
Specialized Recruiting Group, Washington, District of Columbia, us, 20022
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Overview
We are assisting our client to find a Legal Operations Administrator who oversees and enhances the operational efficiency and technological effectiveness of the Legal Department, ensuring the secure handling of confidential and privileged information. Reporting to the Legal Business Administrator, this role involves managing legal systems, developing streamlined workflows, and supporting data-driven strategic decisions. The Administrator collaborates closely with internal teams, attorneys, external vendors, and leadership to implement best practices, ensure compliance, and optimize departmental processes. Responsibilities
Administers and maintains the department’s confidential and privileged legal case management systems (e.g., Law Base), including creating and modifying records, managing critical deadlines, and customizing workflows. Oversees and manages e-filing and docketing processes, exercising judgment to ensure strict compliance with court deadlines and internal requirements. Develops, implements, and continuously refines standard operating procedures for legal case and data management systems, ensuring the security of confidential and privileged information. Leads enhancements to confidential and privileged legal systems and tools, including dashboards, forms, and reporting structures to meet evolving business and compliance needs. Ensures the integrity, confidentiality, and privileged status of all system data and alignment with legal compliance requirements. Acts as the primary technical support for the Legal team, resolving IT-related issues promptly and securely, coordinating with IT and Cybersecurity teams as necessary. Serves as point of contact for onboarding of new legal team members with equipment setup, system credentials, and VPN configuration via ServiceNow and Maximo. Works with outside vendors (e.g., On-Call billing, subscription management) to modernize manual tracking. Assess internal workflows across Legal units (Workers’ Compensation, PARP/Privacy, Subrogation), recommending and implementing tech-forward solutions to streamline operations securely. Prepares confidential, recurring, and ad hoc reports providing leadership with insights into case metrics, matter statuses, legal spend, and privileged data management. Collaborates with Procurement and Finance for accurate tracking and reporting of confidential, legal matters, contracts, and budget metrics. Coordinates with external vendors and internal stakeholders on confidential legal tech rollouts, migrations, user training, and privileged document management projects (e.g., NetDocuments). Maintains comprehensive training documentation, standard operating procedure manuals, and support guides ensuring user proficiency. Manages confidential, privileged, personally identifiable information, and HIPAA-protected data, ensuring compliance with internal policies, regulatory requirements, industry best practices, and data privacy laws. Knowledge
Comprehensive understanding of legal operations, technology systems, and docketing Familiarity with the operations and procedural guidelines of federal, state, and local courts (DC, MD, VA). Working knowledge of data privacy, confidentiality, and HIPAA compliance regulations. Proficient understanding of procurement and vendor management processes. Demonstrated expertise in legal technology management, operational process improvement, and vendor coordination. Skills
Advanced organizational skills with the ability to prioritize and manage multiple projects Strong analytical and reporting skills to support strategic decision-making. Excellent communication skills to effectively engage with internal stakeholders and external vendors. Proficiency in using and training others on legal technologies, case management systems, and Microsoft Office Suite. Abilities
Ability to exercise high-level discretion and confidentiality in handling sensitive information. Skilled at systems thinking with a proactive approach to problem-solving. Capable of independently managing complex operations and effectively collaborating across teams. Strong attention to detail with excellent follow-through capabilities. Qualifications
Proficiency in the use of Word, Excel, and a variety of court-related electronic filing systems. A minimum of three (3) years of experience in legal operations, paralegal, or legal administrative roles, including a minimum of two (2) years of docketing experience. Prior experience supporting senior-level executives, attorneys, or leadership teams. Experience handling confidential and sensitive information with strict adherence to compliance standards. Preferred Qualifications
Bachelor’s degree strongly preferred. Employment type
Full-time Seniority level
Mid-Senior level Job function
Legal Industries
Government Administration Referrals increase your chances of interviewing at Specialized Recruiting Group by 2x Washington, DC $65,000.00-$80,000.00 1 day ago Washington DC-Baltimore Area $50,000.00-$60,000.00 1 week ago Washington, DC $70,000.00-$110,000.00 1 week ago Washington, DC $53,400.00-$77,600.00 2 weeks ago Washington, DC $50,000.00-$65,000.00 1 week ago Washington, DC $96,000.00-$118,000.00 2 weeks ago Washington, DC $45,000.00-$55,000.00 2 months ago Washington, DC $70,000.00-$105,000.00 1 week ago Washington, DC $65,000.00-$75,000.00 1 day ago Arlington, VA $45,000.00-$55,000.00 2 months ago Rockville, MD $120,000.00-$150,000.00 3 months ago Washington, DC $74,100.00-$115,100.00 1 month ago Washington DC-Baltimore Area $44.44-$73.32 1 week ago Washington, DC $64,900.00-$81,089.37 1 week ago Washington DC-Baltimore Area $90,000.00-$115,000.00 2 weeks ago Silver Spring, MD $48,000.00-$51,000.00 3 days ago Washington, DC $52,400.00-$68,755.00 1 day ago Washington DC-Baltimore Area $85,000.00-$105,000.00 1 week ago Washington, DC $74,000.00-$95,000.00 1 week ago Washington DC-Baltimore Area $50,000.00-$70,000.00 2 weeks ago Fairfax, VA $45,000.00-$55,000.00 2 months ago Washington, DC $71,400.00-$94,400.00 2 weeks ago Legal Secretary, Criminal Appeals Section
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We are assisting our client to find a Legal Operations Administrator who oversees and enhances the operational efficiency and technological effectiveness of the Legal Department, ensuring the secure handling of confidential and privileged information. Reporting to the Legal Business Administrator, this role involves managing legal systems, developing streamlined workflows, and supporting data-driven strategic decisions. The Administrator collaborates closely with internal teams, attorneys, external vendors, and leadership to implement best practices, ensure compliance, and optimize departmental processes. Responsibilities
Administers and maintains the department’s confidential and privileged legal case management systems (e.g., Law Base), including creating and modifying records, managing critical deadlines, and customizing workflows. Oversees and manages e-filing and docketing processes, exercising judgment to ensure strict compliance with court deadlines and internal requirements. Develops, implements, and continuously refines standard operating procedures for legal case and data management systems, ensuring the security of confidential and privileged information. Leads enhancements to confidential and privileged legal systems and tools, including dashboards, forms, and reporting structures to meet evolving business and compliance needs. Ensures the integrity, confidentiality, and privileged status of all system data and alignment with legal compliance requirements. Acts as the primary technical support for the Legal team, resolving IT-related issues promptly and securely, coordinating with IT and Cybersecurity teams as necessary. Serves as point of contact for onboarding of new legal team members with equipment setup, system credentials, and VPN configuration via ServiceNow and Maximo. Works with outside vendors (e.g., On-Call billing, subscription management) to modernize manual tracking. Assess internal workflows across Legal units (Workers’ Compensation, PARP/Privacy, Subrogation), recommending and implementing tech-forward solutions to streamline operations securely. Prepares confidential, recurring, and ad hoc reports providing leadership with insights into case metrics, matter statuses, legal spend, and privileged data management. Collaborates with Procurement and Finance for accurate tracking and reporting of confidential, legal matters, contracts, and budget metrics. Coordinates with external vendors and internal stakeholders on confidential legal tech rollouts, migrations, user training, and privileged document management projects (e.g., NetDocuments). Maintains comprehensive training documentation, standard operating procedure manuals, and support guides ensuring user proficiency. Manages confidential, privileged, personally identifiable information, and HIPAA-protected data, ensuring compliance with internal policies, regulatory requirements, industry best practices, and data privacy laws. Knowledge
Comprehensive understanding of legal operations, technology systems, and docketing Familiarity with the operations and procedural guidelines of federal, state, and local courts (DC, MD, VA). Working knowledge of data privacy, confidentiality, and HIPAA compliance regulations. Proficient understanding of procurement and vendor management processes. Demonstrated expertise in legal technology management, operational process improvement, and vendor coordination. Skills
Advanced organizational skills with the ability to prioritize and manage multiple projects Strong analytical and reporting skills to support strategic decision-making. Excellent communication skills to effectively engage with internal stakeholders and external vendors. Proficiency in using and training others on legal technologies, case management systems, and Microsoft Office Suite. Abilities
Ability to exercise high-level discretion and confidentiality in handling sensitive information. Skilled at systems thinking with a proactive approach to problem-solving. Capable of independently managing complex operations and effectively collaborating across teams. Strong attention to detail with excellent follow-through capabilities. Qualifications
Proficiency in the use of Word, Excel, and a variety of court-related electronic filing systems. A minimum of three (3) years of experience in legal operations, paralegal, or legal administrative roles, including a minimum of two (2) years of docketing experience. Prior experience supporting senior-level executives, attorneys, or leadership teams. Experience handling confidential and sensitive information with strict adherence to compliance standards. Preferred Qualifications
Bachelor’s degree strongly preferred. Employment type
Full-time Seniority level
Mid-Senior level Job function
Legal Industries
Government Administration Referrals increase your chances of interviewing at Specialized Recruiting Group by 2x Washington, DC $65,000.00-$80,000.00 1 day ago Washington DC-Baltimore Area $50,000.00-$60,000.00 1 week ago Washington, DC $70,000.00-$110,000.00 1 week ago Washington, DC $53,400.00-$77,600.00 2 weeks ago Washington, DC $50,000.00-$65,000.00 1 week ago Washington, DC $96,000.00-$118,000.00 2 weeks ago Washington, DC $45,000.00-$55,000.00 2 months ago Washington, DC $70,000.00-$105,000.00 1 week ago Washington, DC $65,000.00-$75,000.00 1 day ago Arlington, VA $45,000.00-$55,000.00 2 months ago Rockville, MD $120,000.00-$150,000.00 3 months ago Washington, DC $74,100.00-$115,100.00 1 month ago Washington DC-Baltimore Area $44.44-$73.32 1 week ago Washington, DC $64,900.00-$81,089.37 1 week ago Washington DC-Baltimore Area $90,000.00-$115,000.00 2 weeks ago Silver Spring, MD $48,000.00-$51,000.00 3 days ago Washington, DC $52,400.00-$68,755.00 1 day ago Washington DC-Baltimore Area $85,000.00-$105,000.00 1 week ago Washington, DC $74,000.00-$95,000.00 1 week ago Washington DC-Baltimore Area $50,000.00-$70,000.00 2 weeks ago Fairfax, VA $45,000.00-$55,000.00 2 months ago Washington, DC $71,400.00-$94,400.00 2 weeks ago Legal Secretary, Criminal Appeals Section
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr