Administrative Office Assistant Job at Robinson and Casey, PLLC in Boca Raton

Overview The primary role of the Receptionist/Legal Intake position is to act as the initial point of entry and contact for all inbound callers and visitors to the firm, screening and routing calls to the appropriate party, as well as conducting Legal Intake for all potential new clients wishing to retain the firm. If you are passionate about serving clients, have a welcoming presence and voice, and desire to be a part of a thriving and exciting law practice, this is the role for you! Responsibilities Administrative Tasks: Daily oversight of the office, including ensuring tidiness. Receiving/organizing/sending mail via USPS and/or other carriers. Placing office supply orders. Acting as a point of contact between building management and the firm. Handling all inbound calls and call routing for the firm. Performing initial legal intake with callers looking to retain the firm. Daily matrix of tasks: Answers and routes inbound calls; performs legal intake for qualified leads; schedules consults for the Non-Attorney Salesperson; receives/sorts/organizes inbound mail and packages; ensures tidiness of the office space; assists with special projects; provides necessary reporting for legal intake to the DOO and head of sales/marketing each week; places supply orders for the office space firm team members. Qualifications Equivalent of a high school diploma. Prior experience as a receptionist of at least two years is required; receptionist/legal intake in a law firm is strongly preferred. Excellent written & verbal communication skills. Ability to adapt quickly and work in a fast-paced setting. Compensation $45,000 per year #J-18808-Ljbffr