University of Chicago
Senior Grants and Contracts Administrator
University of Chicago, Chicago, Illinois, United States, 60290
Senior Grants and Contracts Administrator
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Senior Grants and Contracts Administrator
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University of Chicago Overview
Department
PSD Local Business Center: Chemistry Plus About The Department The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond. The Physical Sciences Division Local Business Center (PSD-LBC) provides grants and finance management support to faculty, researchers, and administrators for many of the organizations within the PSD. Our goal is to provide high levels of service to advance the PSD’s mission in research and education. Job Summary
The Senior Grants and Contracts Administrator works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit. Serves as a subject matter expert and provides mentoring and training for less experienced grant coordinators and administrators. Responsibilities
Working with Principal Investigators, faculty and academics, manages all aspects of their portfolios regarding Pre-Award administration, which includes proposal preparation, proposal budgeting, routing applications through AURA the University system of record for all grant/contract proposals and awards. Works with University Research Administration (URA) to ensure awards have been accepted/negotiated and set up in our financial system. Manages all aspects of Post-Award administration for portfolios, which includes account reconciliation, expenditure forecasting, and meeting with faculty to discuss account expenses. Assists with annual progress reports, annual effort reports and processes closeout. Submits subcontract materials when needed to URA to ensure sub agreements are issued. Assists with the processing or Material Transfer Agreements (MTA’s), when needed. Acquires IDC cost and cost share waivers when needed. Works with URA to ensure research compliance is in place for IBC, IACUC, IRB, COI, export controls, and foreign influence. Approves all transactions charged to restricted and unrestricted accounts so that expenditures are in agreement with account budgets. Composes payroll and expenditure transfers, monitors invoicing and payments on awards, approves GEMS charges and Purchase Order. Along with Grants and Contracts Manager, trains, onboards, provides guidance and serves as an informational resource to junior Grants & Contracts Coordinators and Administrators for both the pre-award and post-award. Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts. Provides specialized support for the research enterprise within a department or unit, including pre- and/or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies. Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes. Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified. Performs other related work as needed. Education and Qualifications
Minimum Qualifications Minimum requirements include a college or university degree in related field. Work Experience Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline. Preferred Qualifications
Progressively responsible work experience in sponsored programs administration. Senior-level skills in pre-award, post-award, and contract administration. Experience within research-intensive environments and supporting highly productive and motivated research faculty and staff, in an academic research institution, research foundation, or industry/corporate research setting. Preferred Competencies
Ability to work independently and as a member of a cohesive team. Deep knowledge of sponsor agency guidelines (Federal, non-Federal, and other) along with policies related to proposals and awards. Ability to interact confidently with corporate and industry sponsors, representing the needs of the University and its research faculty. Deadline-driven work task capability and the ability to achieve outcomes through others. Strong communication skills with high emotional intelligence and negotiation skills. Ability to translate complex work issues into understandable and actionable plans toward resolution. Ability to refine skills through continuous learning. Exercises independent judgement and works with limited guidance due to experience and breadth of knowledge of administrative processes. Resourcefulness in completing multiple projects; ability to work independently on complex or high-impact assignments requiring creativity and understanding of operational impact. Working Conditions
This position is eligible for a remote work schedule. Application Documents
Resume (required) Cover Letter (required) References (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, age, disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. All offers of employment are contingent upon a background check that includes a review of conviction history. The University of Chicago’s Annual Security & Fire Safety Report can be accessed online at: http://securityreport.uchicago.edu. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. Pay Range: $85,000.00 - $110,000.00. Benefits Eligible: Yes. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. Expiry
Posting is active; no explicit expiry indicated. Note: This refined version preserves the core information (responsibilities, qualifications, benefits, and posting details) while removing extraneous boilerplate and formatting inconsistencies. It uses only the allowed tags and avoids table-based layouts or presentational fonts.
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Join to apply for the
Senior Grants and Contracts Administrator
role at
University of Chicago Overview
Department
PSD Local Business Center: Chemistry Plus About The Department The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond. The Physical Sciences Division Local Business Center (PSD-LBC) provides grants and finance management support to faculty, researchers, and administrators for many of the organizations within the PSD. Our goal is to provide high levels of service to advance the PSD’s mission in research and education. Job Summary
The Senior Grants and Contracts Administrator works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit. Serves as a subject matter expert and provides mentoring and training for less experienced grant coordinators and administrators. Responsibilities
Working with Principal Investigators, faculty and academics, manages all aspects of their portfolios regarding Pre-Award administration, which includes proposal preparation, proposal budgeting, routing applications through AURA the University system of record for all grant/contract proposals and awards. Works with University Research Administration (URA) to ensure awards have been accepted/negotiated and set up in our financial system. Manages all aspects of Post-Award administration for portfolios, which includes account reconciliation, expenditure forecasting, and meeting with faculty to discuss account expenses. Assists with annual progress reports, annual effort reports and processes closeout. Submits subcontract materials when needed to URA to ensure sub agreements are issued. Assists with the processing or Material Transfer Agreements (MTA’s), when needed. Acquires IDC cost and cost share waivers when needed. Works with URA to ensure research compliance is in place for IBC, IACUC, IRB, COI, export controls, and foreign influence. Approves all transactions charged to restricted and unrestricted accounts so that expenditures are in agreement with account budgets. Composes payroll and expenditure transfers, monitors invoicing and payments on awards, approves GEMS charges and Purchase Order. Along with Grants and Contracts Manager, trains, onboards, provides guidance and serves as an informational resource to junior Grants & Contracts Coordinators and Administrators for both the pre-award and post-award. Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts. Provides specialized support for the research enterprise within a department or unit, including pre- and/or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies. Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes. Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified. Performs other related work as needed. Education and Qualifications
Minimum Qualifications Minimum requirements include a college or university degree in related field. Work Experience Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline. Preferred Qualifications
Progressively responsible work experience in sponsored programs administration. Senior-level skills in pre-award, post-award, and contract administration. Experience within research-intensive environments and supporting highly productive and motivated research faculty and staff, in an academic research institution, research foundation, or industry/corporate research setting. Preferred Competencies
Ability to work independently and as a member of a cohesive team. Deep knowledge of sponsor agency guidelines (Federal, non-Federal, and other) along with policies related to proposals and awards. Ability to interact confidently with corporate and industry sponsors, representing the needs of the University and its research faculty. Deadline-driven work task capability and the ability to achieve outcomes through others. Strong communication skills with high emotional intelligence and negotiation skills. Ability to translate complex work issues into understandable and actionable plans toward resolution. Ability to refine skills through continuous learning. Exercises independent judgement and works with limited guidance due to experience and breadth of knowledge of administrative processes. Resourcefulness in completing multiple projects; ability to work independently on complex or high-impact assignments requiring creativity and understanding of operational impact. Working Conditions
This position is eligible for a remote work schedule. Application Documents
Resume (required) Cover Letter (required) References (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, age, disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. All offers of employment are contingent upon a background check that includes a review of conviction history. The University of Chicago’s Annual Security & Fire Safety Report can be accessed online at: http://securityreport.uchicago.edu. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. Pay Range: $85,000.00 - $110,000.00. Benefits Eligible: Yes. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. Expiry
Posting is active; no explicit expiry indicated. Note: This refined version preserves the core information (responsibilities, qualifications, benefits, and posting details) while removing extraneous boilerplate and formatting inconsistencies. It uses only the allowed tags and avoids table-based layouts or presentational fonts.
#J-18808-Ljbffr