University of Chicago
Grants and Contracts Administrator
University of Chicago, Chicago, Illinois, United States, 60290
Overview
The Grants and Contracts Administrator provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. This position is eligible for a hybrid work schedule. Responsibilities
Advise on, plan, and manage financial aspects of sponsored project proposal preparation and submission including budgeting and subcontracting. Perform compliance review of all proposals for adherence to university, agency, and federal requirements. Coordinate active grant management activities, including submission of progress reports, non-competing applications, amendments, technical reports, just-in-time submissions, no-cost extensions, agency required re-budgeting, carry-over requests, Data Use Agreements, and Material Transfer Agreements. Communicate and collaborate with URA to facilitate smooth transition throughout the full grant life cycle. Advise faculty, program staff, procurement specialists, and other administrators on policies and procedures for fulfilling all aspects of the procurement process including purchasing, internal requisition, and personal and travel reimbursement. Perform financial accounting, including financial projections, account closing and account reconciliation. Provide professional support as a primary account administrator for account owners, primarily faculty, in an intensive customer service environment. Analyze and prepare budgets, create accounts, and work with the financial accounting system to allocate, authorize, monitor, and control expenses. Manage gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts. Handle straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing. Prepare summaries of grants and effort allocations for Principal Investigators, meet with them and respond to their questions. Coordinate with other departments/units/divisions regarding multi-investigator grants. Serve as department contact for annual audits and agency site visits. Performs other related work as needed. Minimum Qualifications
Minimum requirements include a college or university degree in related field. Work Experience
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Preferred Qualifications / Experience
Previous experience with financial services or sponsored projects. Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations. Previous experience with systems used to manage grant submissions. Working knowledge of University systems such as AURA, Oracle, Orbit, and Workday. Preferred Competencies
Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel). Excellent attention to detail and organizational skills. Budgeting and financial accounting skills. Ability to work independently and manage a diverse range of activities and deadlines. Time management and the ability to handle multiple tasks within deadlines. Excellent interpersonal skills and the ability to interact professionally with colleagues across the division and university. Flexible and adaptable to changes in workflow and procedures. Understanding and interpretation of university, federal and non-federal grants and contract guidelines, policies, and procedures. Multitask and manage multiple projects in a client-service environment. Maintain strict confidentiality, including handling salary information as part of proposal budgets. Diplomatic and customer service-based approach to interacting with colleagues and others. Work effectively as part of a team. Working Conditions
Hybrid work schedule eligible. Application Documents
Resume (required) Cover Letter (preferred) References (preferred) When applying, documents must be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Details
Job Family: Financial Management Role Impact: Individual Contributor Scheduled Weekly Hours: 37.5 Drug Test Required: No Health Screen Required: No Motor Vehicle Record Inquiry Required: No Pay Type: Salary FLSA Status: Exempt Pay Range: $72,000.00 - $85,000.00 Benefits Eligible: Yes The University of Chicago is an equal opportunity employer and does not discriminate on the basis of protected characteristics. For additional information please see the University's Notice of Nondiscrimination. A background check is required for offers of employment.
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The Grants and Contracts Administrator provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. This position is eligible for a hybrid work schedule. Responsibilities
Advise on, plan, and manage financial aspects of sponsored project proposal preparation and submission including budgeting and subcontracting. Perform compliance review of all proposals for adherence to university, agency, and federal requirements. Coordinate active grant management activities, including submission of progress reports, non-competing applications, amendments, technical reports, just-in-time submissions, no-cost extensions, agency required re-budgeting, carry-over requests, Data Use Agreements, and Material Transfer Agreements. Communicate and collaborate with URA to facilitate smooth transition throughout the full grant life cycle. Advise faculty, program staff, procurement specialists, and other administrators on policies and procedures for fulfilling all aspects of the procurement process including purchasing, internal requisition, and personal and travel reimbursement. Perform financial accounting, including financial projections, account closing and account reconciliation. Provide professional support as a primary account administrator for account owners, primarily faculty, in an intensive customer service environment. Analyze and prepare budgets, create accounts, and work with the financial accounting system to allocate, authorize, monitor, and control expenses. Manage gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts. Handle straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing. Prepare summaries of grants and effort allocations for Principal Investigators, meet with them and respond to their questions. Coordinate with other departments/units/divisions regarding multi-investigator grants. Serve as department contact for annual audits and agency site visits. Performs other related work as needed. Minimum Qualifications
Minimum requirements include a college or university degree in related field. Work Experience
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Preferred Qualifications / Experience
Previous experience with financial services or sponsored projects. Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations. Previous experience with systems used to manage grant submissions. Working knowledge of University systems such as AURA, Oracle, Orbit, and Workday. Preferred Competencies
Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel). Excellent attention to detail and organizational skills. Budgeting and financial accounting skills. Ability to work independently and manage a diverse range of activities and deadlines. Time management and the ability to handle multiple tasks within deadlines. Excellent interpersonal skills and the ability to interact professionally with colleagues across the division and university. Flexible and adaptable to changes in workflow and procedures. Understanding and interpretation of university, federal and non-federal grants and contract guidelines, policies, and procedures. Multitask and manage multiple projects in a client-service environment. Maintain strict confidentiality, including handling salary information as part of proposal budgets. Diplomatic and customer service-based approach to interacting with colleagues and others. Work effectively as part of a team. Working Conditions
Hybrid work schedule eligible. Application Documents
Resume (required) Cover Letter (preferred) References (preferred) When applying, documents must be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Details
Job Family: Financial Management Role Impact: Individual Contributor Scheduled Weekly Hours: 37.5 Drug Test Required: No Health Screen Required: No Motor Vehicle Record Inquiry Required: No Pay Type: Salary FLSA Status: Exempt Pay Range: $72,000.00 - $85,000.00 Benefits Eligible: Yes The University of Chicago is an equal opportunity employer and does not discriminate on the basis of protected characteristics. For additional information please see the University's Notice of Nondiscrimination. A background check is required for offers of employment.
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