Brigham and Women's Hospital
Administrative Assistant II – Brigham and Women\'s Hospital
Site: The Brigham and Women\'s Hospital, Inc. Mass General Brigham relies on a wide range of professionals to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We invite all applicants to join Mass General Brigham. Schedule: 8:00 AM – 4:30 PM, Monday – Friday Summary
Specializes in providing routine administrative and secretarial support under moderate supervision for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, answering and transferring phone calls, preparing spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role. Essential Functions
Prepare reports, meeting minutes and correspondence. Create and edit documents, spreadsheets and presentations. Manage schedules, arrange appointments and itineraries. Coordinate meetings, travel, conference calls, and complete expense reports. Answer and transfer phone calls. May perform transcription and proofread and edit literature; prepare applications for department. Remain knowledgeable of business unit policies. May make contacts of a sensitive, complex, and confidential nature. Completes routine tasks under moderate supervision. Performs other duties as assigned. Complies with all policies and standards. Does this position require Patient Care (indirect/direct)? No Qualifications
Education
High School Diploma or Equivalent required Trade/Technical/Vocational Diploma Related Field of Study preferred Experience in lieu of a degree: No Experience
Administrative Assistant or Secretarial Experience: 2–3 years required Knowledge, Skills & Abilities
Proficiency with office procedures and equipment (filing, copying, scanning, printing, faxing). Proficiency in MS Office. Ability to proofread and edit written documents. Ability to use phone system. Time management for self and others. Strong verbal and written communication skills. Strong interpersonal, written and oral skills. Ability to use standard office equipment. Familiarity with medical terminology. Physical Requirements
Standing occasionally; walking occasionally; sitting constantly; lifting, carrying, pushing, pulling, climbing, balancing, kneeling, crouching, crawling, reaching; gross and fine manipulation; vision, hearing, talking. Work Details
Remote Type: Onsite Work Location: 75 Francis Street Scheduled Weekly Hours: 40 Employee Type: Regular Work Shift: Day (United States of America) Pay Range: $18.22 – $26.06/Hourly Grade: 3 EEO Statement: The Brigham and Women\'s Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will provide reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For accommodations, contact Human Resources at (857) 282-7642. Mass General Brigham Competency Framework: Our framework defines leadership expectations by competencies used to evaluate performance, identify development needs, and support career growth.
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Site: The Brigham and Women\'s Hospital, Inc. Mass General Brigham relies on a wide range of professionals to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We invite all applicants to join Mass General Brigham. Schedule: 8:00 AM – 4:30 PM, Monday – Friday Summary
Specializes in providing routine administrative and secretarial support under moderate supervision for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, answering and transferring phone calls, preparing spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role. Essential Functions
Prepare reports, meeting minutes and correspondence. Create and edit documents, spreadsheets and presentations. Manage schedules, arrange appointments and itineraries. Coordinate meetings, travel, conference calls, and complete expense reports. Answer and transfer phone calls. May perform transcription and proofread and edit literature; prepare applications for department. Remain knowledgeable of business unit policies. May make contacts of a sensitive, complex, and confidential nature. Completes routine tasks under moderate supervision. Performs other duties as assigned. Complies with all policies and standards. Does this position require Patient Care (indirect/direct)? No Qualifications
Education
High School Diploma or Equivalent required Trade/Technical/Vocational Diploma Related Field of Study preferred Experience in lieu of a degree: No Experience
Administrative Assistant or Secretarial Experience: 2–3 years required Knowledge, Skills & Abilities
Proficiency with office procedures and equipment (filing, copying, scanning, printing, faxing). Proficiency in MS Office. Ability to proofread and edit written documents. Ability to use phone system. Time management for self and others. Strong verbal and written communication skills. Strong interpersonal, written and oral skills. Ability to use standard office equipment. Familiarity with medical terminology. Physical Requirements
Standing occasionally; walking occasionally; sitting constantly; lifting, carrying, pushing, pulling, climbing, balancing, kneeling, crouching, crawling, reaching; gross and fine manipulation; vision, hearing, talking. Work Details
Remote Type: Onsite Work Location: 75 Francis Street Scheduled Weekly Hours: 40 Employee Type: Regular Work Shift: Day (United States of America) Pay Range: $18.22 – $26.06/Hourly Grade: 3 EEO Statement: The Brigham and Women\'s Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will provide reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For accommodations, contact Human Resources at (857) 282-7642. Mass General Brigham Competency Framework: Our framework defines leadership expectations by competencies used to evaluate performance, identify development needs, and support career growth.
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