Inside Higher Ed
Development and Office of Technology Development (OTD) Administrator
Inside Higher Ed, San Diego, California, United States, 92189
Overview
Reporting to the Senior Director of Development and the Senior Director of the Office of Technology Development, the Administrator supports daily administrative, operational, and project management functions to ensure the team operates efficiently, smoothly, and in compliance with Salk policies. Job location is at 10240 Science Center Dr, San Diego, CA 92121. What We Are
The Salk Institute is an internationally renowned research institution that values all members of our scientific community. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces perspectives across discipline, professional acumen, and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research. Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark. Key Responsibilities
Reporting to the Senior Director, Development, provide the overall Development Department and major and principal gift officers with a full suite of administrative support, including complex calendar management, submitting expense reports and maintaining subscriptions and tools necessary for day-to-day operations. Coordinate all domestic/international travel for Department staff including air/ground transportation and lodging; process all required paperwork/vouchers/documentation before and after trips; and prepare payment requests and expense reimbursements. Assume project management responsibility for departmental events including, but not limited to Symphony at Salk, and donor Salon events. Attend meetings with the Senior Director or on their behalf as necessary. Record action items and facilitate follow-up. Take meeting minutes when requested. Answer and screen telephone calls using tact, diplomacy, judgment and political sensitivity regarding callers. Ensure that appropriate standards of courtesy and service are maintained at all times. Work with the Prospect Research Analyst to request, assemble and prepare prospect research. Evaluate information, and prepare outlines, reports, summaries and correspondence concerning biographical and financial information. Prepare briefings for meetings and events for the Senior Director. Enter contact reports and proposals into Salesforce database. Maintain absolute confidentiality. Finance and Agreement Administration
Process incoming receivables and perform coding in coordination with the Finance Department. Maintain records of executed agreements and manage accurate, timely data entry in the Cayuse platform — a critical system for tracking agreements, compliance, and IP disclosures. Administrative and Operational Support
Provide full suite of administrative support, including calendar scheduling, mail distribution, expense submissions, and meeting logistics; digitize paper documents and upload into the database; and order supplies as needed. Serve as the first point of contact for internal administrative and research stakeholders interacting with OTD. Process and Compliance Documentation
Create, update, and manage departmental SOPs to maintain operational continuity and institutional compliance. Standardize internal workflows that reduce risk and improve efficiency in response to evolving institutional and legal frameworks. Communications and Event Coordination
Assume project management responsibility for departmental events and outreach efforts. Maintain and grow the OTD LinkedIn profile to market Salk innovations and raise awareness about Salk technologies among potential licensees and collaborators. What We Require
Five plus (5+) years of increasingly responsible senior level administrative support to one or more individuals. Demonstrated writing skills. Bachelor's Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience. Computer skills required: Development Software; Microsoft Office What We Can Offer
The expected pay range for this position is $31.00 to $35.00 hourly. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. Benefits
Salk Institute offers competitive benefits, including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program. Equal Employment Opportunity
The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace. Discrimination is prohibited with any intersectionality of the above-mentioned characteristics, including: Any combination of characteristics. 01 A perception that the person has any of the characteristics or any combination of those characteristics. 01 A perception that the person is associated with a person who has, or is perceived to have, any of those characteristics or any combination of those characteristics. Seniority level
Mid-Senior level Employment type
Full-time Job function
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Reporting to the Senior Director of Development and the Senior Director of the Office of Technology Development, the Administrator supports daily administrative, operational, and project management functions to ensure the team operates efficiently, smoothly, and in compliance with Salk policies. Job location is at 10240 Science Center Dr, San Diego, CA 92121. What We Are
The Salk Institute is an internationally renowned research institution that values all members of our scientific community. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces perspectives across discipline, professional acumen, and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research. Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark. Key Responsibilities
Reporting to the Senior Director, Development, provide the overall Development Department and major and principal gift officers with a full suite of administrative support, including complex calendar management, submitting expense reports and maintaining subscriptions and tools necessary for day-to-day operations. Coordinate all domestic/international travel for Department staff including air/ground transportation and lodging; process all required paperwork/vouchers/documentation before and after trips; and prepare payment requests and expense reimbursements. Assume project management responsibility for departmental events including, but not limited to Symphony at Salk, and donor Salon events. Attend meetings with the Senior Director or on their behalf as necessary. Record action items and facilitate follow-up. Take meeting minutes when requested. Answer and screen telephone calls using tact, diplomacy, judgment and political sensitivity regarding callers. Ensure that appropriate standards of courtesy and service are maintained at all times. Work with the Prospect Research Analyst to request, assemble and prepare prospect research. Evaluate information, and prepare outlines, reports, summaries and correspondence concerning biographical and financial information. Prepare briefings for meetings and events for the Senior Director. Enter contact reports and proposals into Salesforce database. Maintain absolute confidentiality. Finance and Agreement Administration
Process incoming receivables and perform coding in coordination with the Finance Department. Maintain records of executed agreements and manage accurate, timely data entry in the Cayuse platform — a critical system for tracking agreements, compliance, and IP disclosures. Administrative and Operational Support
Provide full suite of administrative support, including calendar scheduling, mail distribution, expense submissions, and meeting logistics; digitize paper documents and upload into the database; and order supplies as needed. Serve as the first point of contact for internal administrative and research stakeholders interacting with OTD. Process and Compliance Documentation
Create, update, and manage departmental SOPs to maintain operational continuity and institutional compliance. Standardize internal workflows that reduce risk and improve efficiency in response to evolving institutional and legal frameworks. Communications and Event Coordination
Assume project management responsibility for departmental events and outreach efforts. Maintain and grow the OTD LinkedIn profile to market Salk innovations and raise awareness about Salk technologies among potential licensees and collaborators. What We Require
Five plus (5+) years of increasingly responsible senior level administrative support to one or more individuals. Demonstrated writing skills. Bachelor's Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience. Computer skills required: Development Software; Microsoft Office What We Can Offer
The expected pay range for this position is $31.00 to $35.00 hourly. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. Benefits
Salk Institute offers competitive benefits, including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program. Equal Employment Opportunity
The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace. Discrimination is prohibited with any intersectionality of the above-mentioned characteristics, including: Any combination of characteristics. 01 A perception that the person has any of the characteristics or any combination of those characteristics. 01 A perception that the person is associated with a person who has, or is perceived to have, any of those characteristics or any combination of those characteristics. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries Online Audio and Video Media We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr