City of Phoenix
Inspections Secretary III - Planning & Development
City of Phoenix, Phoenix, Arizona, United States, 85003
Inspections Secretary III - Planning & Development
The City of Phoenix Planning & Development Department (PDD) guides the physical development of the city by preserving our historic sites, planning what can be built where, and ensuring safe construction of buildings and infrastructure. A host of advisory and governing bodies of residents as well as elected officials provide oversight as the city grows and needs arise. The process is governed through development and enforcement of city codes and ordinances.
The Secretary III in the Inspections section is responsible for supporting the Inspections Division in a very fast-paced environment. The Secretary III position will provide administrative support to approximately 170 inspections staff, most of whom work entirely out in the field.
Duties Include
Providing front desk coverage
Providing secretarial support for Inspections supervisors, field supervisors and inspectors
Managing the conference room schedules
Ensuring supply rooms are appropriately stocked
Serving as a shopper for the Inspections Division ordering supplies
Placing print orders through the City's print shop
Placing and tracking work orders with the Public Works department
The Technical Review Team liaison will process and maintain all Technical Review Team documents for the Inspection Division
Maintain the Journeyman/Apprentice License program
Responsible for creating weekly mail calendar and for creating the annual Inspections staffing calendar
Ideal Candidate
Ability to learn quickly, multitask well, prioritize effectively, and handle multiple conflicting work priorities
Advanced proficiency in Microsoft Office (Word, Excel, Outlook, etc.)
Ability to maintain accurate spreadsheets, procedures, organization charts
Knowledge of computer database applications and the ability to maintain and query data
Proficiency using word processing, spreadsheet, databases, and presentation software
Excellent customer service skills to assist internal and external customers in a fast-paced public setting both by telephone and face-to-face
Salary Pay Range: $20.02 to $29.58 per hour. Hiring Range: $20.02 to $26.83 per hour.
Pay Range Explanation
Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
Internal Only Please understand that this is pay grade 036. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.
Promotions occur when the last two digits of the pay grade increase.
Demotions occur when the last two digits of the pay grade decrease.
Lateral transfers occur when there is no change to the last two digits of the pay grade.
When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.
Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page. The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.
Benefits A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions
401(a) and 457 plans with employer contributions
Choice of medical plans (HMO, PPO, or HSA/HDHP)
Monthly City contribution to a Post-Employment Health Plan
Wellness incentive of up to $720 annually
Dental, vision, and life insurance options
Employer paid long-term disability
Free Bus/light rail pass
Tutition reimbursement program up to $6,500 per year
Paid time off including holidays, vacation, sick days, and personal leave
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) in a 12-month period
Federal Student Loan Forgiveness offered through Savi
Minimum Qualifications
Three years of progressively responsible secretarial experience, including training in typing and the use of modern office software and equipment
Must be able to lift at least 50 lbs
Other combinations of experience and education may be substituted
All finalists for positions are subject to a criminal background check applicable to the department or position
For information regarding pre-screening and driving positions
The City job description can be found here
Preferred Qualifications
Five or more years of experience providing high levels of customer service to internal and external customers in person, on the phone, or via email
Experience with SAP/SRM as a shopper
Experience in KIVA and/or ShapePHX
Computer experience processing ticket service requests (TSR) or other work orders
Experience working in a field employment environment
Recruitment Dates Recruitment closes October 28, 2025. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
How To Apply Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
We Are Here To Help
Job interviews may be held by video or audio conference
If you need computer resources, there are free options
Arizona at Work offers resume writing and interview guidance
Explore other employment opportunities with the City of Phoenix
Subscribe to receive email notifications about new employment opportunities
If you require accessibility accommodations, contact the Human Resources Department at (602) 495-5700 or text (800) 367-8939
Reference: Secretary III, JC:00330, ID# 59562, 10/21/25
Building the Phoenix of tomorrow. #DoWorkThatMakesPhoenixWork City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative | Industries: Government Administration
#J-18808-Ljbffr
The Secretary III in the Inspections section is responsible for supporting the Inspections Division in a very fast-paced environment. The Secretary III position will provide administrative support to approximately 170 inspections staff, most of whom work entirely out in the field.
Duties Include
Providing front desk coverage
Providing secretarial support for Inspections supervisors, field supervisors and inspectors
Managing the conference room schedules
Ensuring supply rooms are appropriately stocked
Serving as a shopper for the Inspections Division ordering supplies
Placing print orders through the City's print shop
Placing and tracking work orders with the Public Works department
The Technical Review Team liaison will process and maintain all Technical Review Team documents for the Inspection Division
Maintain the Journeyman/Apprentice License program
Responsible for creating weekly mail calendar and for creating the annual Inspections staffing calendar
Ideal Candidate
Ability to learn quickly, multitask well, prioritize effectively, and handle multiple conflicting work priorities
Advanced proficiency in Microsoft Office (Word, Excel, Outlook, etc.)
Ability to maintain accurate spreadsheets, procedures, organization charts
Knowledge of computer database applications and the ability to maintain and query data
Proficiency using word processing, spreadsheet, databases, and presentation software
Excellent customer service skills to assist internal and external customers in a fast-paced public setting both by telephone and face-to-face
Salary Pay Range: $20.02 to $29.58 per hour. Hiring Range: $20.02 to $26.83 per hour.
Pay Range Explanation
Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
Internal Only Please understand that this is pay grade 036. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.
Promotions occur when the last two digits of the pay grade increase.
Demotions occur when the last two digits of the pay grade decrease.
Lateral transfers occur when there is no change to the last two digits of the pay grade.
When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.
Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page. The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.
Benefits A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions
401(a) and 457 plans with employer contributions
Choice of medical plans (HMO, PPO, or HSA/HDHP)
Monthly City contribution to a Post-Employment Health Plan
Wellness incentive of up to $720 annually
Dental, vision, and life insurance options
Employer paid long-term disability
Free Bus/light rail pass
Tutition reimbursement program up to $6,500 per year
Paid time off including holidays, vacation, sick days, and personal leave
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) in a 12-month period
Federal Student Loan Forgiveness offered through Savi
Minimum Qualifications
Three years of progressively responsible secretarial experience, including training in typing and the use of modern office software and equipment
Must be able to lift at least 50 lbs
Other combinations of experience and education may be substituted
All finalists for positions are subject to a criminal background check applicable to the department or position
For information regarding pre-screening and driving positions
The City job description can be found here
Preferred Qualifications
Five or more years of experience providing high levels of customer service to internal and external customers in person, on the phone, or via email
Experience with SAP/SRM as a shopper
Experience in KIVA and/or ShapePHX
Computer experience processing ticket service requests (TSR) or other work orders
Experience working in a field employment environment
Recruitment Dates Recruitment closes October 28, 2025. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
How To Apply Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
We Are Here To Help
Job interviews may be held by video or audio conference
If you need computer resources, there are free options
Arizona at Work offers resume writing and interview guidance
Explore other employment opportunities with the City of Phoenix
Subscribe to receive email notifications about new employment opportunities
If you require accessibility accommodations, contact the Human Resources Department at (602) 495-5700 or text (800) 367-8939
Reference: Secretary III, JC:00330, ID# 59562, 10/21/25
Building the Phoenix of tomorrow. #DoWorkThatMakesPhoenixWork City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative | Industries: Government Administration
#J-18808-Ljbffr