Inspections Secretary III - Planning & Development Job at City of Phoenix in Pho

Inspections Secretary III - Planning & Development

The City of Phoenix Planning & Development Department (PDD) guides the physical development of the city by preserving our historic sites, planning what can be built where, and ensuring safe construction of buildings and infrastructure. A host of advisory and governing bodies of residents as well as elected officials provide oversight as the city grows and needs arise. The process is governed through development and enforcement of city codes and ordinances.

The Secretary III in the Inspections section is responsible for supporting the Inspections Division in a very fast-paced environment. The Secretary III position will provide administrative support to approximately 170 inspections staff, most of whom work entirely out in the field.

Duties Include

• Providing front desk coverage
• Providing secretarial support for Inspections supervisors, field supervisors and inspectors
• Managing the conference room schedules
• Ensuring supply rooms are appropriately stocked
• Serving as a shopper for the Inspections Division ordering supplies
• Placing print orders through the City's print shop
• Placing and tracking work orders with the Public Works department
• The Technical Review Team liaison will process and maintain all Technical Review Team documents for the Inspection Division
• Maintain the Journeyman/Apprentice License program
• Responsible for creating weekly mail calendar and for creating the annual Inspections staffing calendar

Ideal Candidate

• Ability to learn quickly, multitask well, prioritize effectively, and handle multiple conflicting work priorities
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, etc.)
• Ability to maintain accurate spreadsheets, procedures, organization charts
• Knowledge of computer database applications and the ability to maintain and query data
• Proficiency using word processing, spreadsheet, databases, and presentation software
• Excellent customer service skills to assist internal and external customers in a fast-paced public setting both by telephone and face-to-face

Salary

Pay Range: $20.02 to $29.58 per hour. Hiring Range: $20.02 to $26.83 per hour.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Internal Only

Please understand that this is pay grade 036. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page. The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions
• 401(a) and 457 plans with employer contributions
• Choice of medical plans (HMO, PPO, or HSA/HDHP)
• Monthly City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tutition reimbursement program up to $6,500 per year
• Paid time off including holidays, vacation, sick days, and personal leave
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) in a 12-month period
• Federal Student Loan Forgiveness offered through Savi

Minimum Qualifications

• Three years of progressively responsible secretarial experience, including training in typing and the use of modern office software and equipment
• Must be able to lift at least 50 lbs
• Other combinations of experience and education may be substituted
• All finalists for positions are subject to a criminal background check applicable to the department or position
• For information regarding pre-screening and driving positions
• The City job description can be found here

Preferred Qualifications

• Five or more years of experience providing high levels of customer service to internal and external customers in person, on the phone, or via email
• Experience with SAP/SRM as a shopper
• Experience in KIVA and/or ShapePHX
• Computer experience processing ticket service requests (TSR) or other work orders
• Experience working in a field employment environment

Recruitment Dates

Recruitment closes October 28, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

We Are Here To Help

• Job interviews may be held by video or audio conference
• If you need computer resources, there are free options
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• Explore other employment opportunities with the City of Phoenix
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• If you require accessibility accommodations, contact the Human Resources Department at (602) 495-5700 or text (800) 367-8939

Reference: Secretary III, JC:00330, ID# 59562, 10/21/25

Building the Phoenix of tomorrow. #DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative | Industries: Government Administration