Fayetteville Technical Community College
Executive Assistant to the President
Fayetteville Technical Community College, Fayetteville, North Carolina, United States, 28305
Essential Duties—
Provide complex and confidential administrative assistance and support services for the President including responding to correspondence of a routine nature for the President and Board of Trustees.
Notify Board members and members of the press of all meetings subject to the Open Meetings Laws.
Oversee the preparation of the agenda for the Board of Trustees’ meetings. Attend meetings of the Board of Trustees and the Board’s Standing Committees. Oversee the note taking and transcribing of meeting minutes; review and disseminate minutes to appropriate personnel.
Prepare travel requests, make travel arrangements, schedule appointments, and complete Requests for Travel Reimbursement forms for the President and Board of Trustees.
Process and maintain confidential and sensitive information.
Assist the President with routine administrative responsibilities as required.
Screen calls and visitors, answer inquiries, and respond to requests for information.
Make referrals, rules, and regulations, provide information in response to complaints, and/or refer to appropriate personnel.
Act as liaison between the President and students, faculty, staff, Board of Trustees, and general public as required.
Maintain President’s daily schedule and appointment calendar.
Attend meetings of the Executive Council; take notes and transcribe minutes of the meetings and disseminate minutes to appropriate personnel.
Assist in the coordination of events, programs, and meetings.
Maintain the permanent records of agendas, minutes, and supportive material for the Board of Trustees to be kept in the archives. Maintain and keep the By-Laws for the Board of Trustees current.
Verify the school credit card charges and attach necessary paperwork/receipts for payment.
Verify payment for Highland Country Club charges and paperwork for payment. Requesting check from President for personal charges.
Provide assistance to the President for community and state organizations where the President serves as a Board member or the College has a vested interest relating to its mission.
Review new hire packets verifying applicant credentials, training, required education and background checks.
Provide professional development training and mentoring support to newly hired administrative assistants and departmental secretaries new to their positions.
Assist administrative and secretarial staff supporting the Vice Presidents, Executive Directors, Associate Vice Presidents, and Deans, as necessary, when they are preparing documents for review and approval by the executive leadership, the President, and/or the Board of Trustees.
Provide administrative support and documentation to the institution’s SACSCOC Compliance Team, and support committee work in maintaining and documenting ongoing accreditation compliance matters.
Perform related duties as assigned.
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Provide complex and confidential administrative assistance and support services for the President including responding to correspondence of a routine nature for the President and Board of Trustees.
Notify Board members and members of the press of all meetings subject to the Open Meetings Laws.
Oversee the preparation of the agenda for the Board of Trustees’ meetings. Attend meetings of the Board of Trustees and the Board’s Standing Committees. Oversee the note taking and transcribing of meeting minutes; review and disseminate minutes to appropriate personnel.
Prepare travel requests, make travel arrangements, schedule appointments, and complete Requests for Travel Reimbursement forms for the President and Board of Trustees.
Process and maintain confidential and sensitive information.
Assist the President with routine administrative responsibilities as required.
Screen calls and visitors, answer inquiries, and respond to requests for information.
Make referrals, rules, and regulations, provide information in response to complaints, and/or refer to appropriate personnel.
Act as liaison between the President and students, faculty, staff, Board of Trustees, and general public as required.
Maintain President’s daily schedule and appointment calendar.
Attend meetings of the Executive Council; take notes and transcribe minutes of the meetings and disseminate minutes to appropriate personnel.
Assist in the coordination of events, programs, and meetings.
Maintain the permanent records of agendas, minutes, and supportive material for the Board of Trustees to be kept in the archives. Maintain and keep the By-Laws for the Board of Trustees current.
Verify the school credit card charges and attach necessary paperwork/receipts for payment.
Verify payment for Highland Country Club charges and paperwork for payment. Requesting check from President for personal charges.
Provide assistance to the President for community and state organizations where the President serves as a Board member or the College has a vested interest relating to its mission.
Review new hire packets verifying applicant credentials, training, required education and background checks.
Provide professional development training and mentoring support to newly hired administrative assistants and departmental secretaries new to their positions.
Assist administrative and secretarial staff supporting the Vice Presidents, Executive Directors, Associate Vice Presidents, and Deans, as necessary, when they are preparing documents for review and approval by the executive leadership, the President, and/or the Board of Trustees.
Provide administrative support and documentation to the institution’s SACSCOC Compliance Team, and support committee work in maintaining and documenting ongoing accreditation compliance matters.
Perform related duties as assigned.
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