The City University of New York
HR Coordinator, Office of Facilities Operations and Emergency Response (Multiple
The City University of New York, New York, New York, us, 10261
Overview
HR Coordinator, Office of Facilities Operations and Emergency Response (Multiple Vacancies) – The City University of New York (CUNY). Reporting to the Human Resources Operations Manager, the HR Coordinators will support HR operations for the Office of Facilities Operation and Emergency Response within the Facilities Planning, Construction and Management (FPCM) division. This role supports the shared facilities services model across four regional maintenance hubs to standardize facility operations and oversight for CUNY’s portfolio of 300 buildings and 26 million square feet of educational facilities. Responsibilities
Assist in the full cycle onboarding process, including reviewing new hire documentation for compliance with CUNY policies, state and federal employment laws, initiating background checks, conducting orientation sessions, and providing benefits information. Support daily HR benefits operations for skilled trades staff, including processing health insurance, commuter benefits, tuition waivers, and pension plans. Assist with processing personnel transactions across HRIS, payroll, benefits, timekeeping and other relevant systems. Assist with processing payroll documents for new and current employees and respond to payroll inquiries; act as liaison to university payroll. Create and maintain audit reports for submission to Central Office. Monitor and maintain time and leave systems; prepare reports on balances and usage for fiscal year-end review. Respond to employment verification requests and prepare related documentation. Generate weekly, monthly, quarterly, and annual reports on timekeeping and HR metrics. Assist with updating the HR website to maintain communication and inform the community on upcoming events. Support special projects and related duties as assigned. Qualifications
Minimum Qualifications Bachelor's Degree required. Preferred Qualifications At least six months of prior experience in a payroll or HR office strongly preferred. Experience using HRIS platforms such as PeopleSoft, Workday, NYS/NYC payroll systems, ADP, or Kronos. Prior experience in a public higher education institution such as CUNY processing payroll for city and state payroll employees. Strong written and verbal communication skills with attention to accuracy and confidentiality. Proven ability to work independently and manage multiple priorities while meeting strict deadlines. Strong organizational skills, detail-oriented, and ability to multi-task in a fast-paced environment. Strong critical thinking and problem-solving skills with a proactive, solution-oriented approach. Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, Teams). Employment Details
Job Location: Central Office Job Type: Full-time FLSA: Non-exempt Salary: The salary range is $54,725 - $66,154, commensurate with credentials, education, and experience. Note: CUNY is implementing salary schedule increases; a 3.5% adjustment is anticipated effective 9/1/26 per the PSC-CUNY agreement. How To Apply
For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31241&PostingSeq=1 Current CUNY employees are encouraged to apply through CUNYfirst Employee Self Service using their login credentials. Equal Employment Opportunity
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among protected groups. EEO/AA/Vet/Disability Employer.
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HR Coordinator, Office of Facilities Operations and Emergency Response (Multiple Vacancies) – The City University of New York (CUNY). Reporting to the Human Resources Operations Manager, the HR Coordinators will support HR operations for the Office of Facilities Operation and Emergency Response within the Facilities Planning, Construction and Management (FPCM) division. This role supports the shared facilities services model across four regional maintenance hubs to standardize facility operations and oversight for CUNY’s portfolio of 300 buildings and 26 million square feet of educational facilities. Responsibilities
Assist in the full cycle onboarding process, including reviewing new hire documentation for compliance with CUNY policies, state and federal employment laws, initiating background checks, conducting orientation sessions, and providing benefits information. Support daily HR benefits operations for skilled trades staff, including processing health insurance, commuter benefits, tuition waivers, and pension plans. Assist with processing personnel transactions across HRIS, payroll, benefits, timekeeping and other relevant systems. Assist with processing payroll documents for new and current employees and respond to payroll inquiries; act as liaison to university payroll. Create and maintain audit reports for submission to Central Office. Monitor and maintain time and leave systems; prepare reports on balances and usage for fiscal year-end review. Respond to employment verification requests and prepare related documentation. Generate weekly, monthly, quarterly, and annual reports on timekeeping and HR metrics. Assist with updating the HR website to maintain communication and inform the community on upcoming events. Support special projects and related duties as assigned. Qualifications
Minimum Qualifications Bachelor's Degree required. Preferred Qualifications At least six months of prior experience in a payroll or HR office strongly preferred. Experience using HRIS platforms such as PeopleSoft, Workday, NYS/NYC payroll systems, ADP, or Kronos. Prior experience in a public higher education institution such as CUNY processing payroll for city and state payroll employees. Strong written and verbal communication skills with attention to accuracy and confidentiality. Proven ability to work independently and manage multiple priorities while meeting strict deadlines. Strong organizational skills, detail-oriented, and ability to multi-task in a fast-paced environment. Strong critical thinking and problem-solving skills with a proactive, solution-oriented approach. Proficiency in Microsoft Office Suite (Word, Excel, Access, Outlook, Teams). Employment Details
Job Location: Central Office Job Type: Full-time FLSA: Non-exempt Salary: The salary range is $54,725 - $66,154, commensurate with credentials, education, and experience. Note: CUNY is implementing salary schedule increases; a 3.5% adjustment is anticipated effective 9/1/26 per the PSC-CUNY agreement. How To Apply
For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31241&PostingSeq=1 Current CUNY employees are encouraged to apply through CUNYfirst Employee Self Service using their login credentials. Equal Employment Opportunity
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among protected groups. EEO/AA/Vet/Disability Employer.
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